Top 680 Department assistant Jobs in Paramus, Nj

Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $27.47 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Bach to Rock Music School, Nanuet, NY —Wyckoff, NJ
- $18 - $20 an hour
- Part-time
- Word processing
- Data entry
- Organizational skills
- 401(k)
- Flexible schedule
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Accounting Administrative Assistant - Construction
Premier Concrete Systems —Englewood Cliffs, NJ
- $52,000 - $62,000 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
7d
Senior Administrative Assistant (Engineering Project Support) | Ridgewood, NJ | Bohler
Bohler —Ridgewood, NJ
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
Administrative Assistant
UHY LLP —New York, NY
- $32.42 - $38.46 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
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2d
Administrative Assistant
Progressive Spine and Orthopaedics LLC —Englewood, NJ
- $26 - $30 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
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Administrative Assistant - Receptionist
Primary Services LLC —Paramus, NJ
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Paid time off
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9d
Administrative Assistant
DAVITA —Englewood, NJ
- $18.50 - $29.00 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Front Desk/Administrative Assistant
Endocrinology Consultants, PC —Englewood, NJ
- $52,000 - $55,000 a year
- Full-time
- Front desk
- In-person
- Communication skills
- Health savings account
- Health insurance
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1d
Administrative Assistant
comtex —East Rutherford, NJ
- $22 - $25 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Flexible schedule
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Administrative Assistant
Marttine Management —North Arlington, NJ
- $23.65 - $28.48 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Flexible schedule
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Administrative & Scheduling Assistant
Stannah Stairlifts Inc. —Fairfield, NJ
- $25 an hour
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
- Health insurance
- Paid time off
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4d
Virtual Administrative Assistant
Qureos Inc —New York, NY
- $35 - $42 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- English
13h
Administrative Assistant
Paper St. Coffee —Cresskill, NJ
- From $42,000 a year
- Full-time
- Hybrid work
- Inventory management
- Customer service
- Administrative experience
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1d
Administrative Assistant/Patient Services Scheduler
IVI RMA North America —Englewood, NJ
- $25 - $27 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
- AD&D insurance
- Paid holidays
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Finance Assistant - Finance Department
Borough of Tenafly —Tenafly, NJ
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant, Research Clinical Trials, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $25.37 - $31.71 an hour
- Full-time
- Customer service
- Writing skills
- Office
- Commuter assistance
- AD&D insurance
7h
Administrative Assistant
GTFM —Paramus, NJ
- Microsoft Outlook
- Mid-level
- Office
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Teaneck, NJ
- $19.28 - $28.89 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
ADMINISTRATIVE ASSISTANT, FACILITIES MANAGEMENT
Felician University —Lodi, NJ
- $23 - $26 an hour
- Weekends as needed
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Quick Apply

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Executive Administrative Assistant to the President & CEO

Vantage Health System, Inc. -
Dumont, NJ

Quick Apply

Job Details

Full-time
From $27.47 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

Reports To: President & CEO

Vantage Health System is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide direct support to the President & CEO. This position serves as a trusted administrative partner, helping to coordinate executive priorities, manage communications, support Board-related activities, and ensure the efficient operation of the Executive Office.

The ideal candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to handle confidential information with discretion and professionalism.

Key Responsibilities

· Provide comprehensive administrative support to the President & CEO.

· Manage executive calendars, scheduling, appointments, meetings, and travel arrangements.

· Coordinate and prepare meeting agendas, reports, presentations, and supporting materials.

· Draft, edit, and distribute correspondence, memoranda, and organizational communications.

· Serve as a liaison between the CEO, Board of Trustees, leadership team, employees, and external stakeholders.

· Coordinate Board and committee meetings, including scheduling, meeting materials, minutes, and follow-up items.

· Maintain confidential records, files, and sensitive organizational information.

· Track projects, deadlines, and action items to ensure timely completion.

· Assist with organizational events, community outreach activities, and special projects.

· Support executive leadership initiatives and organizational priorities as assigned.

· Manage incoming calls, correspondence, and requests directed to the Executive Office.

· Maintain professionalism and confidentiality in all interactions.

Qualifications

· Bachelor's degree required.

· Degree in Business Administration, Communications, Healthcare Administration, Public Administration, or related field preferred.

· Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.

· Experience in a healthcare, behavioral health, nonprofit, or human services organization preferred.

· Experience supporting Boards, committees, or executive leadership teams strongly preferred.

Knowledge, Skills & Abilities

· Exceptional organizational and time-management skills.

· Strong written and verbal communication abilities.

· Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Ability to exercise sound judgment and maintain confidentiality.

· Professional demeanor with excellent interpersonal skills.

· Ability to work independently while supporting executive leadership needs.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general health and social services guidelines, technical procedures, or governmental regulations. Ability to write reports, health correspondence and procedure manuals. Ability to effectively present information and respond to questions

WORK COMPLEXITY/INDEPENDENT JUDGEMENT: Work tasks can be straightforward, routine, structured or complex, non-routine, non-structured and guided by established policies and procedures. Independent clinical/administrative judgment is required outside of making basic choice in the selection and application of established methods. The job received frequent, ongoing supervision.

PROBLEM SOLVING: Must be capable of making decisions on routine matters affecting individuals from across the Vantage patient community.

COMMUNICATION INTERACTIONS: information sharing gives and receives information such as options, technical direction, instructions and reporting results.

PATIENT RELATIONSHIPS: Follow through with patient inquiries, requests and complaints. Forward difficult and non-routine inquiries or requests to appropriate level for resolution.

LEADERSHIP RESPONSIBILITIES: May have supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training staff.

AMERICANS WITH DISABILITIES SPECIFICATION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach.

Ability to work in an office environment and occasionally travel to community locations.

Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work under pressure.

Pay: From $27.47 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Executive administrative support: 3 years (Required)
healthcare, behavioral health, or nonprofit: 3 years (Preferred)
supporting boards, committees, or executive leadership teams: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

department assistant jobs in paramus, nj

Executive Administrative Assistant to the President & CEO

Administrative Assistant

Accounting Administrative Assistant - Construction

Senior Administrative Assistant (Engineering Project Support) | Ridgewood, NJ | Bohler

Administrative Assistant

Administrative Assistant

Administrative Assistant - Receptionist

Administrative Assistant

Front Desk/Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative & Scheduling Assistant

Virtual Administrative Assistant

Administrative Assistant

Administrative Assistant/Patient Services Scheduler

Finance Assistant - Finance Department

Administrative Assistant, Research Clinical Trials, Full Time, Day

Administrative Assistant

Seasonal, Operations Administrative Assistant (Part Time)

ADMINISTRATIVE ASSISTANT, FACILITIES MANAGEMENT

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