Top 1601 Administrator Jobs in Parsippany Troy Hills, Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant
Langan Engineering & Environmental Services —Parsippany-Troy Hills, NJ
- $26 - $43 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
8d
Workplace Experience Administrator
Canon Business Process Services, Inc. —Parsippany-Troy Hills, NJ
- $31 an hour
- Full-time
- Office
- Ability to lift 50 pounds
- Typing
- Health insurance
- Dental insurance
12d
Administrative Coordinator
Gilead Sciences —Parsippany-Troy Hills, NJ
- $99,705 - $129,030 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
9d
Data Entry Specialist
FreshlyDried —Harrison, NJ
- $70,000 - $90,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Grocery store experience
- Employee discount
Quick Apply
14d
Receptionist
Encore Fire Protection —Parsippany-Troy Hills, NJ
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Parts Administrator
Atlas Copco Group —Fairfield, NJ
- $57,990 - $87,000 a year
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Retirement plan
Administrative Assistant
Crane Aerospace & Electronics —West Caldwell, NJ
- $31.11 - $38.51 an hour
- Part-time
- Background check
- Microsoft Outlook
- Customer service
- Paid holidays
- Disability insurance
9d
Administrative Portal Coordinator
Oxford Appraisal Management —Morris Plains, NJ
- $65,000 a year
- Full-time
- Hybrid work
- Office
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Aide I
New York University —New York, NY
- $41.71 an hour
- Full-time
- Word processing
- Writing skills
- Mid-level
Office Clerk (On-Site)
Food Ingredient Company —Fairfield, NJ
- $22 - $24 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Paid time off
Quick Apply
Executive Administrator
ADP —Roseland, NJ
- $20.87 - $55.82 an hour
- Full-time
- Microsoft Excel
- Office
- 3 years
- Wellness program
- Disability insurance
Administrative Support Specialist
One Federal Solution —Parsippany-Troy Hills, NJ
- Contract
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Administrative assistant
Jaeger Lumber —Union, NJ
- $40,000 - $150,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
Quick Apply
14d
Department Administrator – Operations
Rutgers University —Newark, NJ
- $68,278.48 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Dental insurance
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Office Administrator
VPV ELECTRIC INC —Lincoln Park, NJ
- Full-time
- Construction site
- Word processing
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant – IEP & Business Office Support
Celebrate The Children Inc —Denville, NJ
- $35,000 - $45,000 a year
- Full-time
- School experience
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
14d
Administrative Assistant, Full Time Days, Dental, Morristown, NJ
Atlantic Health System —Morristown, NJ
- Full-time
- Dental office
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- AD&D insurance
Office Manager
Barnes & Thornburg LLP —Morristown, NJ
- $125,000 - $150,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
12d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Construction industry experience
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in parsippany troy hills, nj

Construction Administrative Coordinator

Administrative Assistant

Workplace Experience Administrator

Administrative Coordinator

Data Entry Specialist

Receptionist

Parts Administrator

Administrative Assistant

Administrative Portal Coordinator

Administrative Aide I

Office Clerk (On-Site)

Executive Administrator

Administrative Support Specialist

Administrative assistant

Department Administrator – Operations

Administrative Assistant

Office Administrator

Administrative Assistant – IEP & Business Office Support

Administrative Assistant, Full Time Days, Dental, Morristown, NJ

Office Manager

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