Top 936 Admin program assistant Jobs in Pasadena, Ca

Executive Assistant
Confidential —Los Angeles, CA
- $75,000 - $95,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
unibest global inc —City of Industry, CA
- $18 - $25 an hour
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
AI Mortgage Lending —Alhambra, CA
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
- Paid time off
Quick Apply
Office Assistant
88 International Inc. —Alhambra, CA
- From $21 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
Apparel Production Assistant (Office based)
2.7 August Apparel Inc. —Los Angeles, CA
- From $20 an hour
- Full-time
- Microsoft Excel
- ERP systems
- English
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
DAVITA —Pasadena, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
9d
Executive Assistant
The Margarian Law Firm —Glendale, CA
- $40,000 - $80,000 a year
- Full-time
- Entry level
Quick Apply
Laboratory Administrative Assistant
EMSL ANALYTICAL INC —South Pasadena, CA
- $20 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- US work authorization
- Paid holidays
- Health insurance
Front Desk Administrative Assistant
Clear Behavioral Health —Pasadena, CA
- $21 - $24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Inventory management
Quick Apply
Administrative Assistant
BHC Alhambra Hospital —Rosemead, CA
- $25 - $29 an hour
- Full-time
- Adults
- Residential
- High school diploma or GED
- Health insurance
Quick Apply
1d
Office Assistant
Club 21 Learning and Resource Center —Pasadena, CA
- $22 an hour
- Part-time
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
10d
Construction Administrative Assistant
Gateway Science and Engineering —Alhambra, CA
- From $27 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
Evo Logistics —Los Angeles, CA
- $25 - $30 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
21h
Administrative Assistant
California Institute of Technology —Pasadena, CA
- $20 - $33 an hour
- Part-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Executive Assistant - Hybrid
Skyrocket Education —Pasadena, CA
- $2,640.00 - $2,858.46 a week
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
9d
Administrative Assistant
East West Bank —Pasadena, CA
- $20 - $35 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Opportunities for advancement
Administrative Assistant I
The Metropolitan Water District of Southern California —Los Angeles, CA
- $34.38 - $45.26 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Office Assistant
EH Financial Group, Inc. —San Gabriel, CA
- $18 - $25 an hour
- Part-time
- Background check
- Microsoft Excel
- Inventory management
- Paid time off
Quick Apply
9d
Administrative Assistant
City of Vernon —Vernon, CA
- $27.99 - $34.02 an hour
- Part-time
- Research
- Office
- Administrative experience
- Paid jury duty
- Paid parental leave
20h
Administrative Assistant
Front Porch —Glendale, CA
- $24.81 - $30.00 an hour
- Full-time
- Pass drug screening
- Research
- Office

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Executive Assistant

Confidential
Los Angeles, CA

Quick Apply

Job Details

Full-time
$75,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Google Workspace
Teamwork
DocuSign
Slack
Executive administrative support
Calendar management
Working as an executive assistant
Travel planning

Full Job Description

ABOUT US

We are a Los Angeles-based design studio. We work with major artists on the creative and technical direction of their live shows, from arena tours to festival headliner performances. The studio has fifteen full-time people, based out of one office in Eagle Rock. We run lean and close-knit by design. The work is confidential, fast-moving, and operates on the timelines of touring and live production rather than a standard 9-to-5.

ROLE OVERVIEW

We’re looking for an Executive & Personal Assistant to support the two Directors who run the company. Your job is to make sure the Directors are organized and informed, that the rest of the team has the information they need to do their work, and that the practical stuff of life and business runs smoothly around the principals.

A lot of critical context lives with the Directors. Decisions made on calls, approvals that need to happen, information that needs to reach the right people. The EA is the connective tissue that keeps all of that moving.

This is a blended executive and personal assistant role. Alongside calendar, inbox, and project coordination, you’ll handle personal logistics for the Directors. Booking appointments, errands, travel for partners, ordering things, sorting out the practical stuff of life so the Directors can focus on the work. We treat this as a core part of the role, not an afterthought.

The ideal candidate wants this job and wants to do it well for a long time. This is not a role for someone using this as a route into producing, management, or other adjacent industry paths. If you love EA work as a craft, you’ll find a lot of room here to operate at a high level and be genuinely valued for it.

RESPONSIBILITIES

Act as a communication bridge: chasing approvals and making sure the latest information reaches the right people across the team and on all active projects.
Work alongside project leads and producers to manage scheduling, project planning, and internal calendars.
Take notes, track action items, and make sure follow-through happens.
Manage correspondence and keep the Directors' inboxes functional. We use Spark, Slack, Google Workspace, and DocuSign.
Interface with clients, external collaborators, and team members in a way that's professional and reflects the company's values.
Support travel planning and logistics when the Directors are on the road, and travel yourself when needed.
Handle personal logistics for the Directors as outlined above.
Anticipate needs and take initiative without being asked.

WHAT WE'RE LOOKING FOR

Significant prior experience in an EA, PA, or similar role. This is not an entry-level position.
Exceptional organizational skills and a natural ability to manage multiple moving pieces without losing track of any of them.
Strong written and verbal communication. You'll be representing the Directors in correspondence regularly.
Self-motivated and self-directed. You identify what needs to happen and you do it.
Confident and direct. Comfortable being honest with executives, flagging problems early, and having candid conversations when the situation calls for it.
A collaborative, positive presence who genuinely enjoys being part of a close team.
Comfortable with confidentiality. The role involves regular exposure to pre-release artist material, tour plans, and other sensitive information.
Comfortable with ambiguity and fast changes, and with the reality that live production does not run on a 9-to-5 schedule.

DETAILS

Salary: $75,000–$95,000 depending on experience

Full-time, primarily in-office role based in Los Angeles (10am–6pm PT, with regular expansion beyond those hours)
Remote flexibility is available but should not be the majority of your time — we are a close, in-person team and the role works best that way
Travel will be required on an occasional basis
Full health and dental insurance (100% of PPO Silver plan premiums covered for the employee)
Project implementation bonuses for working days spent in an onsite capacity (rehearsals, show days, etc.)
401(k) plan available after 12 months (employee contributions only, no employer match).

TO APPLY

Please include a cover letter alongside your resume. More than a summary of your experience, we want to hear about you. What draws you to this kind of work? What makes you unique? What should we know about you that a resume can't convey? No rules for this, you can talk about what's important to you, what you enjoy, or anything really. We value this more than any other part of the application, and we will read every one. The working chemistry of our studio is a foundational part of our formula and we would love to get a better sense of who you are and how you represent yourself.

Please include references if you feel they help support your application, but they are not required.

Please write your cover letter yourself — we're looking for your voice, not a polished or GPT-generated one.

Pay: $75,000.00 - $95,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

admin program assistant jobs in pasadena, ca

Executive Assistant

Office Assistant

Administrative Assistant

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Apparel Production Assistant (Office based)

Administrative Assistant

Executive Assistant

Laboratory Administrative Assistant

Front Desk Administrative Assistant

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Office Assistant

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Executive Assistant - Hybrid

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Administrative Assistant

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