Top 22 Admissions specialist Jobs in Pasadena, Ca

Undergraduate Admissions Specialist
California Institute of Technology —Pasadena, CA
- $29.00 - $33.65 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
11d
Admissions Specialist
Royal Terrace Healthcare —Duarte, CA
- $25 - $30 an hour
- Full-time
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
Quick Apply
5d
Admissions Specialist/Navigator – DMC Outpatient Program
Casa Treatment Center —Pasadena, CA
- $25 an hour
- Full-time
- Spanish
- Ability to walk for extended periods
- HIPAA
- 403(b) matching
- Health insurance
Quick Apply
7d
K to 14 Academic Preparation Specialist 2
UCLA —Los Angeles, CA
- $26.92 - $50.86 an hour
- Weekends as needed
- Hybrid work
- Background check
- 18 years or older
- Spanish
11d
Academic Program Specialist
Keck Medical Center of USC —Los Angeles, CA
- $29.76 - $30.90 an hour
- Full-time
- Background check
- Customer service
- Mid-level
Admissions Specialist
Roots Through Recovery —Long Beach, CA
- $23 - $28 an hour
- Part-time
- Hybrid work
- Spanish
- Mid-level
- High school diploma or GED
Quick Apply
12d
Enrollment Specialist
CHARLES R DREW UNIVERSITY —Los Angeles, CA
- $70,304 a year
- Weekends as needed
- Microsoft Word
- Writing skills
- Public speaking
Quick Apply
Admission and Academic Advisor (Student Services Professional II)
California State University —Fullerton, CA
- Online Application
- Background check
- Writing skills
- Research
- Paid holidays
- Dental insurance
5d
Academic Intervention Specialist
Options For Youth Public Charter Schools —Compton, CA
- $29.70 - $36.50 an hour
- Full-time
- Classroom
- Bachelor of Science
- Math
4d
Academic Human Resources Specialist
Western University of Health Sciences —Pomona, CA
- $31.49 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid time off
- Retirement plan
11d
Education Specialist: Supplemental Academic Support
S.T.A.R. Academy - Haynes Family of Programs —San Fernando Valley, CA
- $50 - $55 an hour
- Part-time
- School experience
- Spanish
- Entry level
- Flexible schedule
- Referral program
Quick Apply
International Student Services Specialist
Mt. San Antonio College —Walnut, CA
- Online Application
- Word processing
- Writing skills
- Basic math
Senior Admissions Professional
UEI College —Gardena, CA
- $25.00 - $31.25 an hour
- Full-time
- Mid-level
- University
- Trade school
- Paid holidays
- Disability insurance
Quick Apply
Academic Records Specialist I
Western University of Health Sciences —Pomona, CA
- $21.05 an hour
- Weekends as needed
- Background check
- Microsoft Outlook
- Mid-level
- Paid time off
- Retirement plan
Pre-Admission Specialist (AM)
Child and Family Guidance Center —Northridge, CA
- $20 an hour
- Full-time
- Spanish
- English
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
21h
Pre-Admission Specialist (PM)
Child and Family Guidance Center —Northridge, CA
- $20 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
21h
College Advisor, College of Natural Sciences and Mathematics (Student Services Professional II)
California State University —Fullerton, CA
- Online Application
- Background check
- Mid-level
- Master's degree
- Paid holidays
- Dental insurance
5d
Student Services Program Specialist II (Restricted Funds)
Mt. San Antonio College —Walnut, CA
- $16 an hour
- Online Application
- English
- Research
- Mid-level

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Undergraduate Admissions Specialist
California Institute of Technology —Pasadena, CA
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Admissions Specialist
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Undergraduate Admissions Specialist

California Institute of Technology -
Pasadena, CA

Apply Now

Job Details

Full-time
$29.00 - $33.65 an hour
11 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
CSS
Recruitment database management
Student database management
Student information system
Data summary reports
Bachelor's degree
Data management
Working with students
Admissions and enrollment management
CRM system proficiency
HTML

Full Job Description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Undergraduate Admissions Specialist plays a vital role in supporting the recruitment, selection, and enrollment of Caltech's entering first-year and transfer classes. This position serves as a key operational and logistical hub for the Office of Undergraduate Admissions, ensuring smooth execution of admissions processes, campus events, and communications with prospective students and families. The Undergraduate Admissions Specialist works collaboratively with admissions officers, student ambassadors, and various campus partners to deliver an exceptional experience to all prospective members of the Caltech community.

Essential Job Duties

Admissions Operations and Processing

Process and review undergraduate application materials for completeness and accuracy, ensuring adherence to admissions policies and deadlines; a typical application cycle will yield approximately 13,000 applicants (first-years and transfers)
Coordinate the receipt, organization, and distribution of application documents, test scores, transcripts, and recommendation letters
Oversee the coordination of transfer graders with the Division of Physics, Math, and Astronomy
Maintain comprehensive and accurate applicant records in the admissions database, Technolutions Slate
Generate reports and analytics on application status
Monitor application portals and troubleshoot technical issues for prospective students
Track and respond to time-sensitive application questions with accuracy and professionalism
Assist in maintaining and sending communications to prospective students.
Work with Operations Team to ensure data integrity across Slate databases, admissions systems, and university databases.
Contribute to the growth and modification of the Slate CRM platform by acquiring and maintaining knowledge of emerging resources and tools to support Slate users, including keeping up with the Slate roadmap, coordinating release management, and conducting system and user acceptance testing.
Develop shared queries and reports to track and respond to admissions work.

Campus Events and Recruitment Coordination

Coordinate logistics for large-scale recruitment programs such as Caltech Up Close, Women in STEM, and Discover Caltech, managing schedules, facilities, catering, room reservations, and expense reporting
Support off-campus recruitment travel by booking event spaces on- and off-campus (including AV needs), preparing materials, coordinating schedules, and managing logistics for admissions officers traveling to high schools and college fairs
Manage event registration systems and attendee communications in Slate
Submit and reconcile expense reports with travel expenses for campus events

Administrative Support

Develop, maintain, and organize new and existing student records in compliance with FERPA regulations in Slate
Assist with special projects and initiatives as assigned by leadership
Work closely with Financial Aid, Registrar, Student Affairs, Residential Life, and other campus partners to ensure seamless transitions for admitted students
Provide support during campus-wide events (evenings and weekends will be required)
Serve as back-up to the Receptionist during their absence
Prepare and coordinate the printing and mailing of admissions decisions packets

Basic Qualifications

Bachelor's degree
1 year of related experience generating queries and reports with database management and CRM systems (Slate or similar web-based CRM systems); understanding of relational databases
Basic knowledge of HTML/CSS
Minimum 2 years of experience in admissions, education, customer service, or a related field
Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously
Strong written and verbal communication skills with the ability to present complex information clearly to diverse audiences
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment
Strong customer service orientation with a commitment to providing outstanding support to students and families
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work occasional evenings and weekends during peak admissions periods

Preferred Qualifications

Knowledge of Technolutions Slate or similar admissions management platforms
Background in event planning and coordination
Experience working with diverse student populations and commitment to equity and inclusion in admissions
Project management experience

Working Conditions

Regular Hours: Monday through Friday, 8:00 AM to 5:00 PM (weekend and evening hours will be required during campus-wide events)
Physical Requirements: Ability to sit at a computer for extended periods; occasional lifting of materials up to 20 pounds; standing and walking during campus events

Required Documents

Current resume or CV
Cover letter

Hiring Range

$29.00 - $33.65 Per Hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [email protected].

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [email protected].

Apply Now

Refine Your Search

admissions specialist jobs in pasadena, ca

Undergraduate Admissions Specialist

Admissions Specialist

Admissions Specialist/Navigator – DMC Outpatient Program

K to 14 Academic Preparation Specialist 2

Academic Program Specialist

Admissions Specialist

Enrollment Specialist

Admission and Academic Advisor (Student Services Professional II)

Academic Intervention Specialist

Academic Human Resources Specialist

Education Specialist: Supplemental Academic Support

International Student Services Specialist

Senior Admissions Professional

Academic Records Specialist I

Pre-Admission Specialist (AM)

Pre-Admission Specialist (PM)

College Advisor, College of Natural Sciences and Mathematics (Student Services Professional II)

Student Services Program Specialist II (Restricted Funds)