Top 608 Office administrator Jobs in Paterson Nj

Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
Office Manager – QuickBooks, Payroll, Admin
Stoddart Associates —Caldwell, NJ
- $30 an hour
- Part-time
- 11+ years
- Mid-level
- Office
- Flexible schedule
Quick Apply
Dental Office Manager
Confidential —Montclair, NJ
- $35 - $38 an hour
- Full-time
- Dental office
- Inventory management
- Mid-level
- 401(k)
- Paid time off
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Home care office manager/marketing
EXCELLEN HOME HEALTH CARE —Paterson, NJ
- $60,000 - $70,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Office Operations Associate - NYC
Datadog —New York, NY
- $51,000 - $68,000 a year
- Writing skills
- Office
- Entry level
- Employee stock purchase plan
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Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Office Administrator
Caliber —Bloomfield, NJ
- $21 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
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Office Operations and Facilities Manager
Gottlieb and Greenspan —Fair Lawn, NJ
- $75,000 - $95,000 a year
- Mid-level
- 3 years
- Team management
- Profit sharing
- Paid holidays
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Office Administrator / Customer Service
The Best Shades LLC —Paramus, NJ
- $18 - $25 an hour
- Full-time
- Google Workspace
- Inventory management
- Office
- Paid time off
- Professional development assistance
Quick Apply
9d
Customer Service / Office Administrator
Comfortking USA Inc —Fairfield, NJ
- $20 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Adminstrative Assistant/Office Manager
Spectrum360 A New Jersey NonProfit Corporation —Livingston, NJ
- $60,000 - $70,000 a year
- Full-time
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Office Manager, Learning Resource Center - North Satellite (LRC-NS)
William Paterson University —Wayne, NJ
- $58,222.21 - $66,184.56 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Office Administrator
DEPARTMENT OF FINANCE —Manhattan, NY
- $77,071 - $88,632 a year
- Full-time
- Microsoft Excel
- Research
- Office
- Work from home
- Loan forgiveness
11d
Site Operations Coordinator
KLA —Totowa, NJ
- $26.59 - $45.20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Front Office Administrator
EXTELL DEVELOPMENT COMPANY —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Family Office Manager
ePromos —Wayne, NJ
- $55,000 - $70,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
Quick Apply
Business Office Manager
Allendale Senior Living —Allendale, NJ
- $75,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Dental insurance
- Tuition reimbursement
Quick Apply
Office Accounting Clerk
JJ Martin Group —Newark, NJ
- $50,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
3d

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office administrator jobs near paterson nj

Operations Coordinator

Confidential
Bergen County, NJ

Quick Apply

Job Details

Full-time
From $60,000 a year

Benefits

Paid time off

Qualifications

Maintaining an organized workspace
Phone communication
AI tools proficiency
Project coordination
English
Real estate administrative experience
Driver's License
Construction administrative experience
Digital project management boards

Full Job Description

About the Role

We are a fast-growing real estate investment and development company in Bergen County, NJ. We manage 10–20+ active renovation and new construction projects while operating an investor program and full internal operations.

We're hiring an experienced Operations Coordinator to be the operational backbone of the company. You will support the CEO and Operations Manager across construction admin, financial tracking, closings, and day-to-day executive support.

Prior experience in operations, project coordination, or real estate administration is required.

This is not an entry-level role. You should be someone who takes ownership, moves quickly, and figures things out without waiting to be told.

What You Will Own

Construction & Project Administration

Submit and track building, electrical, plumbing, HVAC, and demo permits across multiple NJ municipalities
Apply for and coordinate utilities (PSE&G, Veolia, municipal water) — installations and service transfers
Schedule and follow up on municipal inspections
Coordinate with architects, engineers, and the city when plans need revisions

Financial & Draw Administration

Prepare and submit lender construction draw packages
Maintain the company cash flow sheet

Closings & Legal

Coordinate with title companies, attorneys, and lenders through closing
Track attorney review timelines, due diligence items, and contract deadlines
Keep deals moving from under contract to close

Executive Support (CEO)

Daily coordination and task management
Maintain organized workspace
Handle personal errands as needed
Gather company data, reports, and information on demand

Internal Systems

Update ClickUp daily across all active projects
Maintain digital and physical filing systems
Prepare reports and summaries for leadership

General Operations

Research vendors, request quotes, negotiate pricing
Coordinate events, filming logistics, and company-wide projects
Follow up across projects, investors, vendors without being prompted

What Success Looks Like

Short-term:

Permits and utilities submitted and tracked on schedule
Draw packages submitted correctly and on time
Cash flow sheet accurate and current
Nothing falls through the cracks between attorneys, title, lender, and construction
Leadership isn't chasing you - you're chasing the outside parties

Within 60–90 days:

Coordination runs without daily supervision
Project pipelines visible, predictable, under control
Leadership can focus on acquisitions, investors, and growth instead of administrative coordination

Requirements

2+ years experience in operations, project coordination, administrative management, or real estate/construction admin
Highly organized - can manage 10+ concurrent priorities
Strong follow-through without being reminded
Strong verbal communication - comfortable making calls and pushing people for answers
Proficient with Microsoft 365, ClickUp (or similar project management tools), and AI tools
Reliable transportation- personal vehicle is needed for day-to-day operations
Punctual and reliable

Preferred

Bilingual English/Spanish
Previous experience with real estate investment, property management, or residential construction
Exposure to construction draws, lender documentation, or financial tracking sheets
Familiarity with NJ permit processes

This Role Is NOT for You If

You avoid phone calls or confrontation
You need constant step-by-step instruction
You struggle with follow-through

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

Paid time off

Application Question(s):

Are you available to work Monday-Friday 9-7 pm and Saturday's 12-5 pm?
Your own personal vehicle is required for this position. Please confirm that you have your license and a car you can you use during work hours as needed. (Gas and mileage will be reimbursed).

Experience:

fast-paced small business, startup, or operations : 2 years (Preferred)

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in paterson nj

Operations Coordinator

Office Manager – QuickBooks, Payroll, Admin

Dental Office Manager

Home care office manager/marketing

Office Operations Associate - NYC

Office Administrator

Office Administrator

Office Coordinator, Newark

Office Operations and Facilities Manager

Office Administrator / Customer Service

Customer Service / Office Administrator

Office Coordinator

Adminstrative Assistant/Office Manager

Office Manager, Learning Resource Center - North Satellite (LRC-NS)

Office Administrator

Site Operations Coordinator

Front Office Administrator

Family Office Manager

Business Office Manager

Office Accounting Clerk

I want to receive the latest job alert for office administrator in paterson nj

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