Top 320 Administrative coordinator Jobs in Pennsylvania

Executive Administrative Assistant & Office Coordinator
Gournay Consulting —New Hope, PA
- $56,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
12d
Workplace Experience Coordinator
Credit Genie —Plymouth Meeting, PA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health savings account
- Disability insurance
Coordinator, Administration Support
Mondelēz International —Wilkes-Barre, PA
- $97,300 - $133,815 a year
- Full-time
- Mid-level
- Analysis skills
- Travel
- Paid holidays
- Disability insurance
Events and Scheduling Coordinator
Montgomery County Pennsylvania —Norristown, PA
- $54,910 - $73,219 a year
- Full-time
- Office
- Bachelor's degree
- Organizational skills
Administrative Coordinator 1 - Supreme Court
Administrative Office of PA Courts —Harrisburg, PA
- $54,426 - $65,759 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Engineering Administrative Coordinator
Thermo Systems LLC —Pennsylvania
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Travel
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree
14d
Rental Coordinator - Bensalem, PA
Foley Inc —Bensalem, PA
- $27 - $29 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Career Services Administrative Coordinator for Undergraduate Advising & Employer Relations
University of Pennsylvania —Philadelphia, PA
- $21.52 - $28.50 an hour
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
8d
Administrative Coordinator, Exton Facilities (Onsite)
Eisai —Exton, PA
- $30 - $39 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
Administrative Coordinator
Lehigh University —Bethlehem, PA
- $37,190 - $44,640 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Tuition reimbursement
Administrative Support Services Coordinator II
Chester County of Pennsylvania —West Chester, PA
- $30.56 an hour
- Extended hours
- Microsoft Outlook
- Computer literacy
- Mid-level
Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.52 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Administrative Coordinator
U.S. Film Crew —Pittsburgh, PA
- From $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Administrative Services Coordinator
Presbyterian SeniorCare —Erie, PA
- $20.31 - $25.40 an hour
- Full-time
- Mid-level
- 3 years
- Older adults
- Free parking
- Disability insurance
Quick Apply
Operations & Administrative Coordinator
CCS Fundraising —Philadelphia, PA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Front Desk Coordinator - Full Time
RestorixHealth —Camp Hill, PA
- $21 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
8d
Administrative Coordinator III - Hospital Medicine - Jefferson Einstein Philly Campus
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Microsoft Word
- Hospital
- Computer literacy
- AD&D insurance
- Disability insurance
2d
Research Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $19.23 - $23.16 an hour
- Full-time
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance

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Executive Administrative Assistant & Office Coordinator

Gournay Consulting
New Hope, PA

Quick Apply

Job Details

Full-time
$56,000 - $60,000 a year
12 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Executive administrative support
Microsoft Office
Attention to detail
Task prioritization
Presentation creation
Productivity software
Professionalism
Time management
Interpersonal communication

Full Job Description

Please Note:

Only candidates that have submitted interest via our company website application can be considered for interview. Interested candidates are encouraged to please apply for this role via our company website page at: https://www.gournayconsulting.com/job-postings/executive-administrative-assistant

Job Summary
The Executive Administrative Assistant supports day-to-day operations by providing high-level administrative support to the leadership team while ensuring the smooth day-to-day operations of the office. This role serves as a key point of coordination across the organization, supporting leadership priorities, office administration, employee experience, and basic facilities management. The ideal candidate is professional, highly organized, thrives in a fast-paced environment, anticipates needs before they arise, takes ownership of tasks, and enjoys creating an efficient, welcoming workplace.

What are we looking for?

Essential Qualifications

3+ years of experience in an executive assistant, administrative assistant, office manager, or similar role
Proficiency with Microsoft Office, including Excel and PowerPoint
Business professionalism
Ability to work with multiple levels of business professionals and clients
Ability to discreetly manage sensitive, private information
Exceptional organizational and time management skills
Attention to detail
Ability to manage multiple priorities
Strong interpersonal, written and verbal communication across all levels of the organization
Self-starter with a proactive, solutions-oriented mindset
Ability to prioritize and gain alignment to priorities
Positive attitude, strong work ethic, and comfortable performing a mix of executive support, office coordination, and hands-on operational tasks

Preferred Qualifications

Bachelor's degree or equivalent combination of education and experience
Knowledge of basic bookkeeping, expense management, or accounts payable processes
Experience with task tracking programs (i.e. Harvest)
Familiarity with project management software (i.e. Monday.com)
Experience coordinating office facilities, vendors, building management, or workplace operations
Experience planning company events, team meetings, or employee engagement activities
Interest in improving processes and increasing organizational efficiency

Core Responsibilities of this Role:

Executive Support:

Provide administrative support to the executive leadership team, accurately and with timeliness
Anticipate needs of management team to support them and the company for success
Support special projects and tasks that contribute to the efficiency and effectiveness of the leadership team and align with company initiatives
Support expense management tracking
Manage travel and meeting arrangements
Manage time tracking reporting

Administrative Support:

Coordinate new hire paperwork, maintain up-to-date personnel information records, conduct E-Verify, manage technology distribution
Provide occasional assistance with company-related errands and miscellaneous operational needs
Record and track PTO for organization, maintain company calendar, and communicate with management
Coordinate office maintenance and facilities needs
Support ad-hoc client support as requested with accuracy and timeliness

Office Management:

Manage office supplies, equipment, and vendor relationships
Coordinate all incoming and outgoing mail, packages, and deliveries, ensure items are organized and properly stored
Answer and appropriately direct phone calls, visitors, and general inquiries
Coordinate catering for team lunches and on-site meetings
Ensure all workspaces, conference rooms, kitchens, and common areas are organized and functional
Coordinate with property management, maintenance vendors, and service providers to address facility-related issues
Support workplace safety initiatives and maintain emergency preparedness supplies
Assist with the care and well-being of office dogs, including occasional dog walking as needed

Why choose Gournay Consulting?

Gournay Consulting is, first and foremost, the people who work here. We provide best-in-class consulting and technical business services by leveraging the collective IQ of our innovative team. Gournay Consulting is proud to serve as a trusted partner to premier CPG brands, and we deliver industry-leading solutions in a dynamic, ever-changing digital landscape. In addition to our people-first culture, we offer competitive benefits, including:

Healthcare, dental & vision coverage ▪ 401(k) with employer match ▪ Short-term disability ▪ Life insurance ▪ Flexible Spending Account ▪ Paid Time Off plus Holidays

*Please note:

Base salary range for this role is $56,000 - $60,000 based upon experience. Annual bonus potential is up to 10% of base salary, based upon performance.

This role is office based. Preference will be given to candidates already within a commutable distance of our office location in New Hope, PA.

Pay: $56,000.00 - $60,000.00 per year

Benefits:

401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

Ability to Commute:

New Hope, PA 18938 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in pennsylvania

Executive Administrative Assistant & Office Coordinator

Workplace Experience Coordinator

Coordinator, Administration Support

Events and Scheduling Coordinator

Administrative Coordinator 1 - Supreme Court

Engineering Administrative Coordinator

Administrative Coordinator, Primary Care - Temple Faculty Practice

Rental Coordinator - Bensalem, PA

Career Services Administrative Coordinator for Undergraduate Advising & Employer Relations

Administrative Coordinator, Exton Facilities (Onsite)

Administrative Coordinator

Administrative Support Services Coordinator II

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator, Office of Student Affairs

Administrative Services Coordinator

Operations & Administrative Coordinator

Front Desk Coordinator - Full Time

Administrative Coordinator III - Hospital Medicine - Jefferson Einstein Philly Campus

Research Administrative Coordinator

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