Top 141 School secretary Jobs in Pennsylvania

School Secretary
Chester Upland School District —Chester, PA
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Bilingual Secretary
Lincoln Charter School —York, PA
- Full-time
- Bilingual
- Background check
- School experience
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Imhotep Institute Charter High School —Philadelphia, PA
- $50,000 - $65,000 a year
- Full-time
- Background check
- School experience
- High school
- Health insurance
- Dental insurance
Quick Apply
20h
Front Desk Associate - Part-Time Only
Aqua-Tots Swim Schools —Horsham, PA
- From $18 an hour
- Part-time
- 18 years or older
- Spanish
- Sales
- Paid training
- Disability insurance
Quick Apply
Front Desk Sales / Member Services
Goldfish Swim School - Fox Chapel —Fox Chapel, PA
- $17 an hour
- Part-time
- Children
- Cleaning
- Entry level
- Paid training
- Employee discount
Quick Apply
Administrative Assistant/School Secretary
Mother Teresa Regional Catholic School —King of Prussia, PA
- From $42,000 a year
- Full-time
- Office
- Organizational skills
- Typing
- Health savings account
- Health insurance
Quick Apply
11d
Library Secretary, I-B
North Allegheny School District —Pittsburgh, PA
- 8 hour shift
- Current TB test
- Fingerprint clearance
- Public school
7d
Transportation Secretary
UPPER MORELAND SCHOOL DISTRICT —Willow Grove, PA
- From $24.25 an hour
- 8 hour shift
- Experience working with individuals with disabilities
- Inventory management
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
1d
Confidential Secretary
Scranton School District —Scranton, PA
- Full-time
- School experience
- Ability to walk for extended periods
- 5 years
Quick Apply
12d
Administrative Assistant
Primrose School of Devon —Devon, PA
- $20 - $24 an hour
- Full-time
- School experience
- Inventory management
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
9d
Pennwood Cyber Charter School - School Administrative Assistant II
Pennwood Cyber Charter School —York, PA
- Hybrid work
- School experience
- Google Workspace
- Mid-level
Secretary
McKeesport Area School District —McKeesport, PA
- $29,505 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Secretary
Milton Hershey School —Hershey, PA
- $22.91 - $30.59 an hour
- Full-time
- Customer service
- Mid-level
- 3 years
13d
CURRICULUM SECRETARY
Millcreek Township School District —Erie, PA
- $21.69 an hour
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
3d
School Counseling Secretary, I-B
North Allegheny School District —Pittsburgh, PA
- Current TB test
- Mid-level
- Office
7d
Front Desk Coordinator
The Grayson School —Radnor, PA
- Full-time
- School experience
- CPR Certification
- Current TB test
- Paid time off
Principals Secretary I-A
North Allegheny School District —Pittsburgh, PA
- 8 hour shift
- Current TB test
- High school
- Fingerprint clearance
5h
School Counseling Secretary (Anticipated)
FOX CHAPEL AREA SCHOOL DISTRICT —Pittsburgh, PA
- From $21.84 an hour
- Online Application
- School experience
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
PART-TIME CLERICAL Library (10 months)
Parkland School District —Orefield, PA
- $22.74 an hour
- Part-time
- Entry level
1d
Pennwood Cyber Charter School - Special Populations Administrative Assistant
Pennwood Cyber Charter School —York, PA
- Hybrid work
- School experience
- Google Workspace
- Mid-level
- 403(b) matching
- Health insurance

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school secretary jobs near pennsylvania

School Secretary

Chester Upland School District -
Chester, PA

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Job Details

Qualifications

Office supply management
Visitor query response
Computer operation
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Educational events
Computer literacy
Writing skills
Copy machines
Student record keeping
Basic math
Student database management
Child attendance tracking
Filing
Student information system
Executive administrative support
Employee relationship building
Mail distribution
Purchase order management
Event scheduling
High school diploma or GED
Internal employee customer service
Fax machines
Working with students
Decision making
Special events experience
Mail management

Full Job Description

JobID: 664

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/12/2025

Location:
Main Street Elementary School

School Secretary

Position Purpose
Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
Assist visitors to the office, including students, parents, substitutes teachers, and others.
Answers telephone calls, and provide information and assistance to callers.
Distribute incoming mail appropriately; sends outgoing mail.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
*See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:

Graduation from high school.
Some Shorthand or speed writing skills desirable.
Successful experience with office management preferred.

FLSA Status: Non-exempt

Apply Now

Refine Your Search

school secretary jobs in pennsylvania

School Secretary

Bilingual Secretary

Executive Administrative Assistant

Front Desk Associate - Part-Time Only

Front Desk Sales / Member Services

Administrative Assistant/School Secretary

Library Secretary, I-B

Transportation Secretary

Confidential Secretary

Administrative Assistant

Pennwood Cyber Charter School - School Administrative Assistant II

Secretary

Senior Administrative Secretary

CURRICULUM SECRETARY

School Counseling Secretary, I-B

Front Desk Coordinator

Principals Secretary I-A

School Counseling Secretary (Anticipated)

PART-TIME CLERICAL Library (10 months)

Pennwood Cyber Charter School - Special Populations Administrative Assistant

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