Operations Coordinator
Your Opportunity:
You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.
Who Develops You: Team Leader
What You’re Great At:
You are an organized, methodical, and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You inspire others to perform at the highest level possible and hold people accountable. You are an empire protector focused on protecting the time and resources of yourself, team operator and the rest of the team.
What You’ll Do:
- Implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals. Look for ways to systematize and implement to keep team progressing at a high level.
- Support the team growth efforts through posting recruiting ads, calling agent recruits for initial screening, and scheduling appointments for Team Operator.
- Epitomize the team culture ,speak to it and maintain team standards and expectations.
- Create and own systems for maintaining integrity of the database, including holding agents accountable to activities.
- Own the agent onboarding and offboarding process, including holding trainings in person and virtually.
- Follow the systems for our productivity rhythms to ensure agent productivity.
- Plan and execute a minimum of 2 client events that are done at a high level to drive business referrals.
- Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses.
- Create and maintain the team’s operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.
- Keep the team leader informed of any challenges that arise and bring potential solutions.
- Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.
- Complete the listing launch and contract to close process for all transactions. Track all in and outbound referrals and buyer broker agreements.
- Provide a world-class experience for clients through phone and email on behalf of the team through contract and beyond.
- Manage virtual assistants who are helping with social media, transaction management and recruiting.
- Audit listing data, descriptions, and pictures in teams MLS and social media.
- Audit and help with coordinating track photography, staging, sign installation, and other listing launch functions.
- Act as the liaison between real estate agents, virtual assistants, clients, attorneys, escrow companies, and mortgage brokers.
- Read all aspects of contracts in order to execute obligations and to maintain accurate and compliant transaction files (inspection reports, receipts, bills, etc.)
- Manage and maintain budgets for monthly marketing expenses.
- Create timelines and follow-up processes/check-ins with agents to ensure all transaction deadlines are met resulting in a timely closing.
- Order home warranties and create and send compensation agreements to title companies for closings.
- Generate reviews and referrals from clients during and after the transaction.
Skills and Character Necessary:
- Notice and take pride in the details
- Team player
- Proven ability to lead yourself and others with conviction
- Self-motivated
- Owning projects once asked to do them and following up with status updates
- Maintain priorities and tasks in CRM.
- Ability and desire to focus on one task for at least an hour during time blocks
- Positive and direct communication, both written and verbal
- Ability to problem solve and use critical thinking daily
- Have a “do whatever it takes” mentality
- Follow a current process as well as improving them and create new processes
- Learning-based and growth-minded
- Proactive vs. reactive
- Impeccably organized
- Knowledge of basic office suite, zoom software and calendaring systems
- Excellent time management skills
- Concerned about doing things the right way
- Calm and motivated under pressure
- Have patience with a high volume, detailed role
- Use social media for the benefit of the company as an ambassador
- Cheerful and kind, always positive
- Flexible and not overwhelmed
Required Background:
- Requires a prior work history that demonstrates the ability to plug into and improve existing systems and provide an enthusiastic level of support to a team.
- 1+ years experience in an operations/administrative role.
- Real estate license required. If unlicensed, will be required to obtain license within three months of hire date.
Other Details:
- Compensation depending on experience, ranges from $50,000-55,000/yr with potential bonus opportunities.
- We have an in-house work model, full-time, Monday-Friday. Occasional evenings and weekends will be required.
- We are excited to meet the person(s) that truly believe they could be a match!
Pay: $50,000.00 - $55,000.00 per year
Application Question(s):
- Do you have any experience in the real estate industry or in an operations role?
License/Certification:
- Arizona real estate license (Preferred)
Work Location: In person
