Top 25 Personal assistant Jobs in Petaluma, Ca

Administrative Assistant (Owner Support)
Sol Landscapes, Inc. —Petaluma, CA
- $25 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
A&G Executive Assistant
The Lodge at Bodega Bay —Bodega Bay, CA
- $20 - $30 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Now Hiring: Personal Assistant / Caregiver (Part-Time, 25–30 Hours per Week)
Oaks of Hebron —Rohnert Park, CA
- $19 - $21 an hour
- Part-time
- Background check
- 18 years or older
- Pass drug screening
- Paid training
- Mileage reimbursement
Quick Apply
Senior Administrative Assistant
City of Petaluma —Petaluma, CA
- $72,716.80 - $88,337.60 a year
- Full-time
- Word processing
- Basic math
- English
- Paid parental leave
- Disability insurance
3d
Executive Assistant
UCC Petaluma, a progressive pluralist Christian Community —Petaluma, CA
- $28 - $38 an hour
- Temporary
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
Quick Apply
4d
Executive & Personal Assistant to the Founder
Leaders of Transformation LLC —San Rafael, CA
- From $35 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
2d
Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Administrative Assistant
Bishop Keller Inc —Napa, CA
- $25 - $35 an hour
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick Apply
10d
Personal Care Assistant
ACTION FMS —Novato, CA
- From $30 an hour
- Part-time
- Background check
- Computer literacy
- Cooking
Quick Apply
Executive Assistant
Marin City Health and Wellness Center —San Rafael, CA
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Caregiver : Personal Assistant
Samheart LLC —Petaluma, CA
- From $22 an hour
- Part-time
- Background check
- CPR Certification
- Clean driving record
- Paid orientation
- Food provided
Quick Apply
Executive Assistant
Mezzetta —Larkspur, CA
- $130,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Paid time off
Quick Apply
Executive Assistant
FACE FOUNDRIÉ —Santa Rosa, CA
- $24 - $26 an hour
- Weekends as needed
- Bar
- Inventory management
- Mid-level
- Mileage reimbursement
- Paid sick time
Quick Apply
Meal Prep Chef & Home Admin/Personal Assistant
Sage Haus —Corte Madera, CA
- $30 - $35 an hour
- Part-time
- Background check
- Reliable transportation
- Entry level
- Food provided
Quick Apply
Caregiver/Personal Assistant
Confidential —Napa, CA
- $17.75 - $20.00 an hour
- Part-time
- Background check
- Caregiving
- Maintenance
- Health insurance
- Dental insurance
Quick Apply
Caregiver/Personal Assistant
Senior Helpers Northbay —Saint Helena, CA
- $23 an hour
- Part-time
- Background check
- Caregiving
- Driver's License
- Paid training
- Mileage reimbursement
Quick Apply
Executive Assistant
RH —Corte Madera, CA
- $110,000 - $120,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
13d
House Manager and Family Assistant (with meal prep)
Sage Haus —Fairfax, CA
- $40 - $44 an hour
- Part-time
- Background check
- Spanish
- CPR Certification
- Mileage reimbursement
Quick Apply
Front Desk Receptionist/Office Assistant
Marin Oral Surgery —Corte Madera, CA
- $29 - $34 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- 401(k)
- Retirement plan
Quick Apply
11d
Regional Administrative Assistant
WESTAMERICA BANK —San Rafael, CA
- $20.00 - $25.53 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
Quick Apply

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Administrative Assistant (Owner Support)

Sol Landscapes, Inc.
Petaluma, CA

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Communication with suppliers
Microsoft Outlook
Phone communication
Spreadsheets
Slack
Word embeddings
Executive administrative support
Company vehicle operation
Driver's License
Driving
Vendor communication
Collaborative technology platforms
Digital project management boards
Editing

Full Job Description

Position Overview

We are seeking a highly organized Administrative Assistant to support the owner of a growing company. This role is focused on executing administrative tasks that are assigned to you, managing communications, gathering information, and maintaining organization across tasks and requests so nothing falls through the cracks.

This position reports to the company’s Chief Operations Officer and is assigned tasks by the COO to support the owner of the company directly. This is a task execution and organization role, not a project management or coordination position.

This is not an entry-level position - Only applicants with specific experience in Administrative Assistant roles will be considered.

Key Responsibilities

Monitor Slack channels and track items requiring the owner’s attention
Maintain a clear, organized running list of follow-ups and action items via the company’s Asana software
Review and organize tasks assigned to the owner in Asana to ensure visibility
Assist in preparing information needed for the owner to complete tasks
Conduct vendor outreach (phone/email) to gather pricing and basic information
Compile and present findings in a clear, organized format
Manage follow-up reminders to ensure inquiries do not fall through the cracks
Add and manage appointments on the owner’s Outlook calendar as requested
Organize and maintain electronic and some paper files and documentation
Perform occasional local errands (e.g., plant or supply pickups using company vehicle; no long-distance travel)

What Success Looks Like

Nothing assigned to the owner is missed or overlooked
Information is gathered accurately and presented clearly
Communication is organized, concise, and actionable
The owner remains focused because details are handled and surfaced appropriately
Tasks are adjusted and reprioritized smoothly as needs change

Qualifications (required)

Prior specific experience as an Administrative Assistant
Incredible organizational skills and attention to detail
Clear and professional communication (written and verbal)
Ability to follow instructions and complete tasks without constant follow-up
Comfortable making phone calls and interacting with vendors
HIGHLY proficient in and comfortable with the use of project management and communications tools such as Slack and Asana
HIGHLY proficient in the use of Microsoft Office tools such as Excel and Word
HIGHLY proficient in the use of Adobe software; editing, combining, and structuring PDFs
Valid driver’s license, clean and insurable driving record (will have to be eligible to be added to the company’s auto insurance policy) and ability to perform occasional local errands

Work Style Expectations

Able to work in a fast-paced environment where priorities shift frequently
Comfortable pivoting quickly and adjusting to new requests throughout the day
Maintains a positive, solutions-oriented approach when plans change
Remains organized and effective even when managing multiple shifting priorities

Ideal Candidate

A naturally, highly organized and detail-oriented individual
Reliable and trustworthy with strong follow-through
Comfortable supporting leadership in a behind-the-scenes capacity
Adaptable and steady under changing priorities
Being at work on time, every day is a priority
Strong work ethic
Comfortable taking instruction, having tasks delegated to you, and executing tasks as assigned (this is an administrative task execution role, not a project management or coordination position)

· Position is full-time, 40 hours per week

· In-person, Monday through Friday, 7:30am - 4pm

· Benefits: Health insurance, dental insurance, vision insurance, paid sick time

Pay is $25 - $27 per hour, based on experience.

*Apply for this position via Indeed only*
Applications submitted outside of this platform will be disqualified for consideration.
Applicants making phone calls or sending to the business regarding job postings will be disqualified from consideration.

Pay: $25.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Application Question(s):

Is being at work every day, and being on time to work a high priority for you?
Do you consider yourself to be a highly organized individual with a positive mindset?
Do you have a clean driving record?
Do you have specific, prior experience as an Administrative Assistant?
Describe briefly your prior experience with project management software/platforms such as Asana, Monday.com, Wrike, etc. (high proficiency in this is a requirement of this position).

Work Location: In person

Quick Apply

Refine Your Search

personal assistant jobs in petaluma, ca

Administrative Assistant (Owner Support)

A&G Executive Assistant

Now Hiring: Personal Assistant / Caregiver (Part-Time, 25–30 Hours per Week)

Senior Administrative Assistant

Executive Assistant

Executive & Personal Assistant to the Founder

Executive Assistant

Administrative Assistant

Personal Care Assistant

Executive Assistant

Caregiver : Personal Assistant

Executive Assistant

Executive Assistant

Meal Prep Chef & Home Admin/Personal Assistant

Caregiver/Personal Assistant

Caregiver/Personal Assistant

Executive Assistant

House Manager and Family Assistant (with meal prep)

Front Desk Receptionist/Office Assistant

Regional Administrative Assistant

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