Top 193 Administrative coordinator Jobs in Philadelphia, Pa

Service Coordinator/Dispatcher
US Connect, LLC —Trevose, PA
- $22 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Health insurance
- 401(k)
Quick Apply
4d
Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Office
- Analysis skills
- University
- Paid holidays
- Health insurance
Administrative Coordinator – SEPTA SCOPE Program
CATCH Inc. —Philadelphia, PA
- Up to $25 an hour
- Full-time
- Mid-level
- Office
- Under 1 year
- Paid holidays
- Health insurance
Quick Apply
12d
Office Coordinator
Maxim Healthcare Services Direct —Philadelphia, PA
- $21.00 - $23.99 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
Rental Coordinator - Bensalem, PA
Foley Inc —Bensalem, PA
- $27 - $29 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Front Desk Administrative Coordinator
Dunbar Wellness Group —Philadelphia, PA
- $21 - $23 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator
Drexel University —Philadelphia, PA
- $18.89 - $28.33 an hour
- Full-time
- Mid-level
- Office
- University
- Wellness program
- 403(b) matching
7d
Administrative Coordinator, OBGYN - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Mid-level
- Office
- Ob/Gyn
12d
Sr Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Mid-level
- Databases
- University
- Travel reimbursement
- Paid holidays
Office Coordinator
Full Being Services —Philadelphia, PA
- $20 - $25 an hour
- Part-time
- Private practice
- Google Workspace
- Office
Quick Apply
Administrative Coordinator
GSPP Rehabilitation —Philadelphia, PA
- Full-time
- Microsoft Excel
- Mid-level
- Office
13d
Administrative Services Coordinator CPUP
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Mid-level
- Outpatient experience
- Tuition reimbursement
Quick Apply
Department Coordinator, Center for Computational and Genomic Medicine
Children’s Hospital of Philadelphia —Philadelphia, PA
- $58,300 - $72,900 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Data analysis skills
Quick Apply
4d
Volunteer Administrative Coordinator
Cooper University Hospital —Camden, NJ
- $25.00 - $42.50 an hour
- No weekends
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Office Coordinator / Customer Service & Scheduling Specialist
Harrison Generator —Warminster, PA
- $25 - $35 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- Mid-level
- Office
- 3 years
Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Admin Coordinator II-Community Paramedicine
Cooper University Hospital —Camden, NJ
- $25.00 - $42.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
6d
Front Desk Coordinator
vybe urgent care —Philadelphia, PA
- Full-time
- Urgent Care
- High school diploma or GED
- Communication skills
Quick Apply
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person

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Service Coordinator/Dispatcher

US Connect, LLC -
Trevose, PA

Quick Apply

Job Details

Full-time
$22 - $28 an hour
4 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching
Referral program
Retirement plan

Qualifications

Vendor relationship building
Google Workspace
Customer communication
Teamwork
Google Docs
Microsoft Excel
Administrative experience
Social media platforms
B2B business model
B2B
Office management
Time management

Full Job Description

Description

The Service Coordinator/Dispatcher will be U.S.Connect’s main office contact from job assignment, project implementation, and invoicing process. The position demands excellent customer service, outstanding organizational and communication skills, the ability to understand and support U.S.Connect’s products and services, as well as the ability to meet deadlines and schedules. The Service Coordinator/Dispatcher will focus on detailed administrative support of U.S.Connect’s services. U.S.Connect’s goal is to provide high quality installation and maintenance of telecommunications solutions at a fair price. To accomplish this, the Service Coordinator/Dispatcher will build strong internal relationships as well as positive external customer and vendor relationships, and will therefore advocate for customer satisfaction by handling all questions and concerns with speed, accuracy, and professionalism from the inception of the contracted order through completion of invoice. The ideal candidate will demonstrate exceptional attention to detail, have experience in the telecommunications industry, experience with QuickBooks Accounting software and dwell within 30 minutes’ travel time to office headquarters.

Responsibilities:

Develop a comprehensive foundation and knowledge base of U.S.Connect’s products and services as well as operational platforms and procedures.

Practice effective communication concepts, tools, and techniques, possessing the ability to productively convey and interpret ideas and information through application of appropriate communication behaviors.

Partner closely with Senior Project Managers and suppliers to ensure all timelines and deliverables remain on target.

Provide professional and efficient service to new and existing customers as the liaison between the customer and Senior Project Managers, ensuring streamlined project implementation.

Coordinate the administration of unique job orders and services for dispatches in the field:

- Log and track jobs with customers and subcontractors

- Job scheduling/assignment (internally or recruit subcontractors nationally)

- Obtain customer payment status updates in a timely manner, proactively setting expectations regarding contracted terms and definitive deadlines

- Place orders for parts/equipment from vendors/suppliers

- Management of company filing system

Proactively anticipate and address inquires, ultimately delivering issue resolution of incoming calls and emails to establish consistent customer satisfaction, and job site support.

Manage unforeseen operational risks associated with assigned activities, notifying appropriate personnel when the success of implementation may be compromised, and escalating as appropriate.

Accurately identify key components of customer contracts in a timely manner for invoice generation.

Identify, develop, and implement ways to conduct standard operating procedures more effectively and economically, conducive to increasing sustainable operational efficiency, in collaboration with Senior Project Managers.

Train and mentor new team members, continuously sharing best practices and displaying operational expertise with peers.

Provide coverage and support to other team members in their workload as needed, maintaining responsible follow-up.

Demonstrate knowledge of specific customer project by reviewing customer’s files and obtaining the Senior Project Manager’s knowledge transfer as needed in order to understand customer goals and objectives prior to job fulfillment.

Other duties as assigned by Management.

Qualifications:

Bachelor's Degree or equivalent work experience

1-2 years proven experience in providing customer service in a B2B environment paired with excellent organizational and time management skills required (experience in the Telecommunications industry preferred but not required)

Exceptional written and verbal communication skills

Proficient use of Microsoft Office (Word, Excel)

Advanced knowledge of G-Suite (Google Docs, Calendar, etc.)

Advanced knowledge of Social Media

Availability to work 40-hour work week (M-F 8:00AM-4:30PM)

Reliable transportation

Valid driver’s license

US Citizen

Abilities & Attributes:

Must possess the ability to work in a fast-paced, multi-tasking, small team environment, as well as the ability to work with minimal supervision

Strong attention to detail and the ability to manage multiple concurrent projects and activities, effectively making judgments to prioritize and allocate time appropriately to meet deadlines for customers, colleagues, and supervisors

Self-motivated and reliable to be accountable for outcomes

Experience with payments collections preferred

Relevant experience managing an office or small company preferred

Experience in office conversion from hardcopy filing system to online records preferred

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off
Referral program
Retirement plan

Application Question(s):

Are you currently employed?
Do you have any Office Management experience? If yes, how many years?

Ability to Commute:

Trevose, PA 19053 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in philadelphia, pa

Service Coordinator/Dispatcher

Administrative Coordinator

Administrative Coordinator – SEPTA SCOPE Program

Office Coordinator

Rental Coordinator - Bensalem, PA

Front Desk Administrative Coordinator

Administrative Coordinator

Administrative Coordinator, OBGYN - Temple Faculty Practice

Sr Administrative Coordinator

Office Coordinator

Administrative Coordinator

Administrative Services Coordinator CPUP

Department Coordinator, Center for Computational and Genomic Medicine

Volunteer Administrative Coordinator

Office Coordinator / Customer Service & Scheduling Specialist

Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)

Administrative Assistant & Office Coordinator

Admin Coordinator II-Community Paramedicine

Front Desk Coordinator

Administrative Assistant & Office Coordinator

I want to receive the latest job alert for administrative coordinator in philadelphia, pa

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