Top 4490 Business assistant Jobs in Philadelphia, Pa

Office Manager
Battaglia Electric, Inc. —Essington, PA
- From $60,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Sales Assistant - Real Estate
Pennmark Management Company —Plymouth Meeting, PA
- $20 - $25 an hour
- Full-time
- Bilingual
- In-person
- Communication skills
Quick Apply
Legal Secretary/Administrative Assistant
Rawle & Henderson LLP —Philadelphia, PA
- From $50,000 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply
Conflicts Assistant
Salmon Ricchezza Singer and Turchi LLP —Philadelphia, PA
- $24.89 - $29.97 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Lifestyle Assistant - Part-time - Arden Courts King of Prussia
Arden Courts —King of Prussia, PA
- Part-time
- English
- High school diploma or GED
- Entry level
- Paid holidays
- Paid time off
Case Assistant
DLA Piper —Philadelphia, PA
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Office
- Analysis skills
- University
- Paid holidays
- Health insurance
Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Staff Assistant C
University of Pennsylvania —Philadelphia, PA
- $65,628 - $75,000 a year
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant/ Data Entry
Spring Garden Academy —Philadelphia, PA
- $15 - $18 an hour
- Part-time
- Customer service
- Administrative experience
- Data entry
Quick Apply
Executive Assistant
BrainWorks —Philadelphia, PA
- Full-time
- Hospital
- Mid-level
- Office
Quick Apply
7d
Administrative Assistant, Academic Affairs
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Office
- High school diploma or GED
- University
- AD&D insurance
- Disability insurance
Administrative Assistant - Executive Office | Full-Time
Wills Eye Hospital —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health insurance
- Dental insurance
Quick Apply
Clerical Assistant 2 (LIHEAP) Philadelphia County Assistance Office
Commonwealth of PA —Philadelphia, PA
- $18.83 - $27.69 an hour
- Overtime
- Office
- High school diploma or GED
- Data entry
- Paid parental leave
- Health insurance
1d
Special Events Assistant
Toussaint Productions —Philadelphia, PA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Administrative Assistant
ZS —Philadelphia, PA
- Online Application
- Hybrid work
- Microsoft Outlook
- English
- Mid-level
- Work from home
- Opportunities for advancement
ORL Office Assistant
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Part-time
- Entry level
- AD&D insurance
- Disability insurance
Clinical Research Assistant-Recruitment
Temple University —Philadelphia, PA
- Up to $49,000 a year
- Full-time
- Background check
- University
- Critical & Intensive Care
- Paid holidays
- Health insurance
Executive & Personal Assistant
Advertising Specialty Institute —Philadelphia, PA
- $95,000 - $110,000 a year
- Evenings as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid parental leave
- Paid holidays
Quick Apply
Legal Assistant
Progressive —Plymouth Meeting, PA
- $32.55 - $35.77 an hour
- Hybrid work
- Mid-level
- High school diploma or GED
- US work authorization
- Health savings account
- Disability insurance
6d

I want to receive the latest job alert for business assistant in philadelphia, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

business assistant jobs near philadelphia, pa

Legal Secretary jobs in Philadelphia, PA

Office Assistant jobs in Philadelphia, PA

Staff Assistant jobs in Philadelphia, PA

Administrative Coordinator jobs in Philadelphia, PA

Executive Assistant jobs in Philadelphia, PA

Administrative Assistant jobs in Philadelphia, PA

Clerical Assistant jobs in Philadelphia, PA

Personal Assistant jobs in Philadelphia, PA

Administrative Assistant jobs in Plymouth Meeting, PA

Data Entry Clerk jobs in Philadelphia, PA

Clinical Research Assistant jobs in Philadelphia, PA

Special Assistant jobs in Philadelphia, PA

Legal Assistant jobs in Plymouth Meeting, PA

Office Manager jobs in Pensacola, FL

Assistant Property Manager jobs in Baltimore, MD

Accounting Manager jobs in Denver, CO

Office Manager jobs in Idaho Falls, ID

Office Manager jobs in Asheville, NC

Office Manager jobs in Reno, NV

Office Desk jobs in St. Louis, MO

Office Manager

Battaglia Electric, Inc.
Essington, PA

Quick Apply

Job Details

Full-time
From $60,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Referral program
Retirement plan

Qualifications

Customer communication
Customer service
Executive administrative support
Fleet management
Recruiting
Payroll

Full Job Description

Office Manager – Philadelphia Regional Office Position Summary

The Office Manager is responsible for leading the daily administrative operations of Battaglia Electric and its affiliated divisions while supporting project management, field operations, accounting, human resources, and executive leadership. This position ensures efficient office procedures, strong communication, accurate documentation, and exceptional customer service across commercial, industrial, utility, and technology projects.

The Office Manager serves as a key liaison between Main office and regional office, personnel, field teams, customers, subcontractors, suppliers, and regulatory agencies to support the successful execution of projects throughout the region.

Office Administration

Oversee all day-to-day office operations and administrative functions.

Supervise and support administrative and reception staff.

Develop, implement, and maintain company office procedures and standards.

Coordinate company meetings, leadership events, and employee communications.

Manage office supplies, equipment, vendors, and facility needs.

Ensure office spaces remain professional, organized, and representative of the company's standards.

Project & Construction Administration

Assist Project Managers with project setup, document management, and project closeout activities.

Maintain contracts, submittals, RFIs, change orders, purchase orders, and project correspondence.

Coordinate communication between project teams, field personnel, customers, and subcontractors.

Support scheduling activities and resource coordination across multiple divisions.

Maintain project files in accordance with company document control procedures.

Permitting & Regulatory Assistance

Prepare, submit, and track permit applications with municipalities, utility companies, and regulatory agencies for Battaglia projects.

Coordinate inspections and maintain communication with local authorities having jurisdiction.

Monitor permit expiration dates and ensure all required documentation is completed and filed.

Assist project teams with obtaining electrical, excavation, roadway, utility, and occupancy permits as required.

Maintain permit logs and provide status updates to project managers and leadership.

Support licensing renewals and compliance requirements for company operations.

Financial & Accounting Support

Work closely with accounting staff regarding accounts payable, accounts receivable, payroll support, and job cost documentation.

Review invoices, purchase orders, expense reports, and vendor documentation for accuracy.

Assist with monthly reporting, office budgets, and expense management.

Support project billing and collection activities when necessary.

Human Resources & Employee Support

Coordinate employee onboarding and orientation activities.

Maintain personnel files and confidential employee records.

Assist with benefits administration, training schedules, and company programs.

Support recruitment, interview scheduling, and new employee setup.

Help ensure compliance with employment regulations, company policies, and union requirements.

Fleet, Logistics & Operations Support

Coordinate with field operations and logistics personnel regarding vehicle registrations, inspections, and office documentation.

Support equipment and fleet recordkeeping.

Assist with vendor management and purchasing activities.

Maintain office records related to company assets and inventory.

Equal Employment Opportunity

Battaglia Electric, Inc. is an Equal Opportunity Employer committed to providing a workplace that values diversity, inclusion, safety, and professional growth.

Pay: From $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

business assistant jobs in philadelphia, pa

Office Manager

Sales Assistant - Real Estate

Legal Secretary/Administrative Assistant

Conflicts Assistant

Lifestyle Assistant - Part-time - Arden Courts King of Prussia

Case Assistant

Administrative Coordinator

Administrative Assistant & Office Coordinator

Staff Assistant C

Administrative Assistant/ Data Entry

Executive Assistant

Administrative Assistant, Academic Affairs

Administrative Assistant - Executive Office | Full-Time

Clerical Assistant 2 (LIHEAP) Philadelphia County Assistance Office

Special Events Assistant

Administrative Assistant

ORL Office Assistant

Clinical Research Assistant-Recruitment

Executive & Personal Assistant

Legal Assistant

I want to receive the latest job alert for business assistant in philadelphia, pa

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected