Top 662 Office assistant Jobs in Philadelphia, Pa

Front Office and Property Management Assistant
Goldman Properties Philadelphia —Philadelphia, PA
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant Smile Team
Freedom Dental Health —Philadelphia, PA
- $14 - $16 an hour
- Full-time
- Dental office
- Computer literacy
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Imhotep Institute Charter High School —Philadelphia, PA
- $50,000 - $65,000 a year
- Full-time
- Background check
- School experience
- High school
- Health insurance
- Dental insurance
Quick Apply
14h
Office Assistant
eHOMECARE —Clifton Heights, PA
- $15 an hour
- Full-time
- Bilingual
- Google Workspace
- Office
Quick Apply
Virtual Assistant/ Clerical Administrative Assistant
Qureos Inc —Philadelphia, PA
- $25 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
2d
Receptionist
Global Business Transformation Solutions, LLC (GBTS) —Philadelphia, PA
- Up to $24 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- High school diploma or GED
Quick Apply
Administrative Assistant (Remote – Work From Home | Full-Time / Part-Time)
Qureos Inc —Philadelphia, PA
- Part-time
- Remote
- Customer service
- High school diploma or GED
- Associate's degree
2d
Front Desk Receptionist
AFC Urgent Care —Philadelphia, PA
- From $18 an hour
- Full-time
- Urgent Care
- Mid-level
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
2d
Receptionist - Hybrid
IVI RMA North America —Philadelphia, PA
- $22 - $24 an hour
- Urgently hiring
- Computer literacy
- High school diploma or GED
- Computer skills
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Assistant
AdvanSix —Philadelphia, PA
- $26.92 - $32.88 an hour
- Full-time
- Microsoft Outlook
- Office
- Databases
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant
Covenant Home Health Care Services —Philadelphia, PA
- From $20 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Outlook
Quick Apply
1d
Office Assistant
A1 Homecare Services LLC —Philadelphia, PA
- Part-time
- HIPAA
- Criminal background check
- Entry level
Quick Apply
FRONT DESK RECEPTIONIST - NORTHEAST PHILADELPHIA
Doc Bresler's Cavity Busters —Philadelphia, PA
- Full-time
- Dental office
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Aircraft Service International Inc. —Philadelphia, PA
- Microsoft Word
- Microsoft Excel
- Computer literacy
9d
Office Administrator
ESP Enterprises, Inc. —Philadelphia, PA
- $21 - $25 an hour
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Office Assistant
Mason Meals —Philadelphia, PA
- $15 - $17 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Paid time off
Quick Apply
Office Assistant
Philly Class A —Philadelphia, PA
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Administrative Assistant
Smart Cargoiff —Philadelphia, PA
- $18.20 - $21.50 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
- Health savings account
- 401(k)
Quick Apply
4d
Front Desk Receptionist/Administrative Assistant
Stantec —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Health savings account
7d
Office Assistant
Countrywide Home Care —Cheltenham, PA
- Entry level
- Paid holidays
- Health insurance

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Front Office and Property Management Assistant

Goldman Properties Philadelphia
Philadelphia, PA

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Access control systems
Confidential information handling
Property management tools
Phone communication
Computer skills
Access control management
Office phone management

Full Job Description

Description:

Goldman Properties Philadelphia is seeking a professional and customer-service-oriented Front Office and Property Management Assistant to support front-office operations and serve as a welcoming point of contact for tenants, guests, vendors, and team members. This role will also assist with tenant relations, administrative tasks, work order coordination, building communications, and special projects.

Compensation:

$50,000–$55,000 annually

Benefits:

Competitive pay
Life, medical, vision, and dental insurance after 90 days
Personal Time Off benefits
On-Demand payroll feature

Essential Functions:

Manage the front desk and front office area, including answering phones, greeting guests, tenants, prospective tenants, vendors, and contractors, while maintaining a professional and welcoming environment.
Serve as a key point of contact for tenant-related matters, including maintenance requests, general inquiries, access requests, visitor coordination, and lease-related questions.
Assist with entering, tracking, and following up on tenant work orders in Yardi, coordinating with the maintenance team, and keeping tenants informed of the status through completion.
Support property management operations by preparing and sending tenant correspondence, notices, memorandums, building updates, and other communications as needed.
Maintain the Kastle access control system by entering new tenants, employees, guests, and vendors, and removing access for terminated tenants, employees, or inactive users.
Maintain and update the lobby directory, tenant contact lists, building records, and other property management files to ensure information is accurate and current.
Coordinate with maintenance, engineering, leasing, accounting, and management teams to ensure tenant requests and building matters are addressed promptly and professionally.
Assist with showing vacant units or available spaces to prospective tenants on an as-needed basis and provide general information regarding the property.
Promote and maintain positive relationships with tenants, vendors, guests, and prospective tenants, while keeping management informed of any issues, concerns, or service needs.
Provide administrative support to the Property Manager, Assistant Controller, Chief Engineer, and Director of Leasing, including scheduling, correspondence, filing, reporting, and follow-up on pending items.
Coordinate with vendors and service providers as needed for front office equipment, copier/postage machine maintenance, office supply orders, and other operational needs.
Order and maintain office supplies and ensure the front office and common administrative areas are organized and properly stocked.
Assist with tenant events and building programs, including coordinating with the Tenant Program Manager on catering orders, event setup, breakdown, communication, and related logistics.
Help ensure building policies and procedures are followed by tenants, vendors, visitors, and staff, escalating any issues to management when necessary.
Assist with special projects, property management initiatives, tenant communications, and other administrative or operational tasks as assigned.

Requirements:

Prior experience in property management, real estate, tenant services, hospitality, or front desk administration preferred.
Professional phone etiquette and strong customer service skills.
Ability to communicate professionally with tenants, vendors, guests, and internal team members.
Experience in entering, tracking, or following up on work orders preferred.
Ability to remain calm, courteous, and solution-oriented when handling tenant concerns or urgent requests.
Strong computer skills and ability to learn building management, access control, and property management systems.
Dependable, punctual, and able to maintain a professional presence at the front desk.
Ability to handle confidential information with discretion.
Comfortable coordinating with multiple departments, including maintenance, leasing, accounting, and management.

Quick Apply

Refine Your Search

office assistant jobs in philadelphia, pa

Front Office and Property Management Assistant

Administrative Assistant Smile Team

Executive Administrative Assistant

Office Assistant

Virtual Assistant/ Clerical Administrative Assistant

Receptionist

Administrative Assistant (Remote – Work From Home | Full-Time / Part-Time)

Front Desk Receptionist

Receptionist - Hybrid

Administrative Assistant

Administrative Assistant

Office Assistant

FRONT DESK RECEPTIONIST - NORTHEAST PHILADELPHIA

Administrative Assistant

Office Administrator

Office Assistant

Office Assistant

Administrative Assistant

Front Desk Receptionist/Administrative Assistant

Office Assistant

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