Top 7 Records coordinator Jobs in Philadelphia Pa

Permit & Records Coordinator
InfraSource Construction —King of Prussia, PA
- $45,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Registration & Records Coordinator
Villanova University —Villanova, PA
- $22.08 - $23.31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Tuition reimbursement
8d
Permitting & Records Coordinator
InfraSource Construction, LLC —King of Prussia, PA
- Full-time
- Mid-level
- High school diploma or GED
- Business Administration
- Retirement plan
Permitting & Records Coordinator
Quanta Services —King of Prussia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Records Coordinator, Full-time Days, Nurse Navigation-Ambulatory
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Associate's degree
Litigation Scheduling & Records Coordinator
GRUNGO LAW LLC —Cherry Hill, NJ
- $21 - $23 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Data Operations Specialist – Head Start (Data Quality, Records & Governance)
JBS International —Philadelphia, PA
- Mid-level
- 3 years
- Ability to lift 50 pounds
Quick Apply
12d

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Registration & Records Coordinator
Villanova University —Villanova, PA
The RRC oversees both credit and non-credit grade changes and entry as well as assisting the Senior Associate Registrar with monitoring missing grades,…
$22.08 - $23.31 an hour
8d
Administrative Coordinator
Special People in the Northeast. —Philadelphia, PA
Performs receptionist duties including but not limited to greeting visitors and customers, maintaining sign in sheets, answering phones, etc.
$17.65 - $19.25 an hour
Quick Apply
10d

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Medical Records Coordinator
Paradigm at Creekside —Gahanna, OH
 Respond to emails and telephone calls punctually and complete tasks as directed.  Ability to engage in active listening (giving full attention to those…
Quick Apply

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Permit & Records Coordinator

InfraSource Construction -
King of Prussia, PA

Quick Apply

Job Details

Full-time
$45,000 - $75,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Teamwork
High school diploma or GED
Business Administration
Business
Associate's degree

Full Job Description

About this Role

InfraSource is seeking a highly organized and detail-oriented Permitting and Records Coordinator to support our operations by managing permits, licenses, insurance documentation, and related records. This role is critical to ensuring compliance, timely project execution, and accurate documentation across multiple projects and jurisdictions. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-demand environment.

What You'll Do

Apply for, track, renew, and maintain all necessary permits required for business operations and project execution
Support licensing efforts, including tracking, assisting in applications and renewals for all business and contractors licenses
Request, collect, and manage Certificates of Insurance (COIs) and required bonds from internal teams, clients, and vendors
Electronically file, organize, and maintain documentation including permits, bonds, insurance, contracts, subcontracts, work orders, and other requested materials in accordance with company standards
Manage and respond to multiple permitting and licensing inboxes, ensuring timely communication and follow-up
Coordinate with internal stakeholders, municipalities, regulatory agencies, clients, and vendors to resolve permitting or documentation issues
Monitor permit, COI, and licensing statuses and deadlines to ensure compliance and prevent project delays
Support audits, reporting, and record retrieval requests as needed
Perform additional administrative and coordination duties as required to support the business

What You'll Bring

High school diploma or GED required. Associate’s or Bachelor’s degree in Business Administration or related field preferred
Relevant professional experience in permitting, licensing, compliance, records management, construction administration, or utilities/infrastructure environments
Exceptionally hyper-organized with a strong ability to manage and prioritize multiple workstreams
Detail-oriented, with a high level of accuracy in documentation and recordkeeping
Effective communicator (written and verbal), capable of interacting with a wide range of internal and external partners
Strong team player with a collaborative mindset
Quick learner who can adapt to new systems, processes, and regulatory requirements
Able to balance multiple projects simultaneously without sacrificing quality or timeliness
Proven ability to efficiently manage high-demand deliverables under short turnaround times
Proficiency with digital filing systems, Microsoft Office applications, and document management tools preferred .

What You'll Get

Paid on-the-job technical and professional training 
Defined career path for future growth 
Competitive wages and industry-leading benefits including Retirement Plan

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pay: $45,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

records coordinator jobs in philadelphia pa

Permit & Records Coordinator

Registration & Records Coordinator

Permitting & Records Coordinator

Permitting & Records Coordinator

Records Coordinator, Full-time Days, Nurse Navigation-Ambulatory

Litigation Scheduling & Records Coordinator

Data Operations Specialist – Head Start (Data Quality, Records & Governance)

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