Top 31 Records specialist Jobs in Philadelphia Pa

Records Management Specialist
Ardent Eagle Solutions —Philadelphia, PA
- $65,000 - $110,000 a year
- Full-time
- Remote
- Mid-level
- Bachelor's degree
- Travel
- Health insurance
- Dental insurance
4d
Records Management Specialist II
Contact Government Services, LLC —Philadelphia, PA
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Windows
- Health insurance
- Dental insurance
Quick Apply
Student Records and Systems Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.52 - $25.00 an hour
- Full-time
- Background check
- Customer service
- Mid-level
- Health insurance
- Dental insurance
12d
Quality Management -Medical Records Clerk
WES Health System —Philadelphia, PA
- $40,950 - $44,850 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to climb stairs
Quick Apply
Part Time OPRA Records Clerk
Pennsauken Police Department —Pennsauken, NJ
- $20 an hour
- Part-time
- Computer literacy
- English
- High school diploma or GED
- Employee assistance program
- Flexible schedule
Quick Apply
Registration & Records Coordinator
Villanova University —Villanova, PA
- $22.08 - $23.31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Tuition reimbursement
Senior Quality Records Specialist
LEONARDO HELICOPTERS US CORPORATION —Philadelphia, PA
- Research
- Mid-level
- Office
Quick Apply
Medical Records Specialist – Crisis
DELAWARE GUIDANCE SERVICES FOR CHILDREN —Wilmington, DE
- $38,983.51 - $52,742.39 a year
- Full-time
- HIPAA
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
2d
Site Records Manager
The MCS Group, Inc. —Philadelphia, PA
- Continuous improvement
- Team management
- Recruiting
Quick Apply
Data Operations Specialist – Head Start (Data Quality, Records & Governance)
JBS International —Philadelphia, PA
- Mid-level
- 3 years
- Ability to lift 50 pounds
Quick Apply
Permitting & Records Coordinator
Quanta Services —King of Prussia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Digital Records Technician
BrightKey, Inc —Plymouth Meeting, PA
- $18 - $19 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Medical Records Specialist
Oaks Integrated Care —Mount Holly, NJ
- $15.50 an hour
- Monday to Friday
- Customer service
- Computer literacy
- Pass drug screening
- Health insurance
- Dental insurance
Library & Records Technology Assistant
Morris James LLP —Wilmington, DE
- Full-time
- Hybrid work
- Customer service
- Research
- Organizational skills
- Profit sharing
- Wellness program
Quick Apply
6d
Outpatient Medical Records Support Staff
Penndel Mental Health Center —Langhorne, PA
- $16 an hour
- Part-time
- Psychiatry
- Outpatient experience
- High school diploma or GED
Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry
Deloitte —Philadelphia, PA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry
Deloitte —Philadelphia, PA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
ROI Medical Records Specialist
MRO Corporation —Langhorne, PA
- $16 - $22 an hour
- Full-time
- Computer literacy
- Medical office experience
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
13d
Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry
Deloitte —Philadelphia, PA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Director of Medical Records
EAGLEVILLE HOSPITAL —Eagleville, PA
- Hospital
- Inpatient
- 3 years
Quick Apply

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Records Management Specialist

Ardent Eagle Solutions -
Philadelphia, PA

Apply Now

Job Details

Full-time
$65,000 - $110,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication

Full Job Description

Clearance: Public Trust Overview:

Ardent Eagle Solutions (AES) is seeking Records Management Specialists to support a competitive federal contracting opportunity with the U.S. Department of Commerce (DOC), Economic Development Administration (EDA).

The Records Management Specialist will support the assessment, modernization, and ongoing execution of EDA's Records Management Program. Working alongside senior records management personnel and Government stakeholders, this position will assist with records inventories, audits, electronic records management, document control, disposition activities, administrative procedures, program documentation, and records management training and sustainment efforts.

Background:

EDA requires contractor support to strengthen and standardize records management practices across its Headquarters and six regional offices. The program is intended to improve records inventories and disposition processes, digital and email records controls, process documentation, training, and the overall consistency and sustainability of EDA's Records Management Program.

The work will support a broader effort to establish practical, repeatable records management processes and transfer usable tools and resources to Government personnel.

Responsibilities:

The Records Management Specialist is expected to:

Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
Assist with the analysis, development, and review of administrative operating procedures.
Support records management activities, management plans, reports, and program documentation.
Participate in records inventories, audits, and reconciliations.
Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
Support classification reviews, as required.
Respond to customer requests for records, documents, or records management assistance.
Digitize analog records into electronic formats in accordance with applicable NARA standards.
Support preparation of expired records for authorized destruction or other disposition.
Perform records receipt, storage, indexing, and inventory activities.
Conduct quality control reviews of records and box contents.
Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
Coordinate schedules for deliverables, reviews, briefings, and other program activities.
Assist with progress reporting, transition activities, and knowledge transfer.
Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.

Qualifications:

Approximately 4 or more years of related professional experience in records management, document management, information management, information governance, administrative records support, or a closely related field.

Experience working with NARA records retention policies, schedules, or records management requirements.
Experience supporting records inventories, file plans, records disposition, document control, indexing, digitization, or records reconciliation activities.
Familiarity with electronic records and common digital repositories, such as shared drives, SharePoint, email systems, or comparable platforms.
Ability to organize, track, review, and reconcile large volumes of records or information accurately.
Strong attention to detail and commitment to quality control.
Ability to interpret established policies and procedures and apply them consistently.
Strong written and verbal communication skills.
Ability to collaborate effectively with senior records management personnel, Government stakeholders, and geographically dispersed teams.
Prior federal records management or federal contracting experience is preferred.

Education:

Bachelor's degree in a related field or equivalent combination of education and relevant professional experience.

Location and Work Hours:

This position is expected to be primarily remote and may be performed from locations throughout the United States, subject to final contract requirements and Government approval.

Although this requisition may be advertised using Philadelphia, PA as the posting location, candidates are not expected to reside in the Philadelphia metropolitan area solely because of the posting location.

The position will support EDA Headquarters and/or one or more regional offices located in Philadelphia, Atlanta, Chicago, Austin, Denver, and Seattle. Current contract documentation anticipates primarily remote performance with onsite support when appropriately authorized.

Normal work hours are expected to be Monday through Friday during standard business hours, excluding Federal holidays and Government-directed closures.

Travel

Approximately 10% travel is anticipated based on current planning assumptions. Travel may include authorized visits to EDA Headquarters or regional offices to support inventories, assessments, meetings, records activities, training, or other program requirements.

Compensation:

Anticipated Salary Range: $65,000 – $110,000 annually

This position is being recruited in support of a competitive federal contracting opportunity, and AES is continuing to develop its staffing, labor category, and compensation strategy. Because this position is expected to support a primarily remote workforce and qualified candidates may reside in different geographic markets throughout the United States, compensation expectations may vary considerably by location.

Final compensation will consider factors including geographic market, relevant experience, education, specialized records management expertise, applicable labor category requirements, and contractual and business considerations.

AES welcomes open and collaborative compensation discussions with interested candidates as we evaluate the market and develop an accurate and competitive compensation strategy for this opportunity. The range above represents our current anticipated range and is not a guarantee of a specific salary or compensation level.

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

Medical/Dental/Vision Coverage
Matching 401(k) Plan
Continuing Education Assistance
Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.

Apply Now

Refine Your Search

records specialist jobs in philadelphia pa

Records Management Specialist

Records Management Specialist II

Student Records and Systems Coordinator

Quality Management -Medical Records Clerk

Part Time OPRA Records Clerk

Registration & Records Coordinator

Senior Quality Records Specialist

Medical Records Specialist – Crisis

Site Records Manager

Data Operations Specialist – Head Start (Data Quality, Records & Governance)

Permitting & Records Coordinator

Digital Records Technician

Medical Records Specialist

Library & Records Technology Assistant

Outpatient Medical Records Support Staff

Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry

ROI Medical Records Specialist

Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry

Director of Medical Records

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