Top 23 Senior administrative assistant Jobs in Philadelphia Pa

Senior Executive Assistant - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- 7 years
- Office
- High school diploma or GED
9d
Sr Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Mid-level
- Databases
- University
- Travel reimbursement
- Paid holidays
8d
Senior Executive Assistant
Rhoads Industries, Inc. —Philadelphia, PA
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid time off
- 401(k) matching
Quick Apply
Senior Administrative Assistant - Human Resources
Public Health Management Corporation —Philadelphia, PA
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Coordinator, Scientific Programs and Initiatives
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Bachelor of Science
- Office
- Bachelor's degree
Senior Executive Assistant
QVC —West Chester, PA
- Full-time
- Office
- 8 years
- High school diploma or GED
- Health insurance
- 401(k)
13d
Senior Executive Assistant
Southern Jersey Family Medical Centers —Marlton, NJ
- $70,000 - $83,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Paid holidays
- Health insurance
Quick Apply
Senior Administrative Specialist
State of Delaware —Wilmington, DE
- Research
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
1d
Sr Medical Secretary, Administrative Assistant, Fox Chase Cancer Center
Temple University Health System —Philadelphia, PA
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
Human Resources Assistant
Sunrise Senior Living —Haverford, PA
- $21.75 - $27.25 an hour
- Full-time
- Data entry
- Recruiting
- Entry level
- Paid holidays
- Health insurance
7d
Part-Time Administrative Assistant for the Senior Pastor
Haddonfield United Methodist Church —Haddonfield, NJ
- $21,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Activities Assistant
University City Rehabilitation and Healthcare Center —Philadelphia, PA
- $15 - $22 an hour
- Full-time
- 18 years or older
- Skilled nursing facility
- English
- Dental insurance
- Tuition reimbursement
Quick Apply
Activity Assistant
Providence Rehabilitation and Healthcare Center at Mercy Fitzgerald —Yeadon, PA
- $15 - $22 an hour
- Part-time
- 18 years or older
- English
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Quick Apply
Sr. Customer Support Admin- IT
Honeywell Aerospace —Lansdale, PA
- Full-time
- Mid-level
12d
Front Office & Human Resources Assistant
Penn Asian Senior Services —Philadelphia, PA
- $46,000 - $49,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3h
Activity Assistant
Willow Grove Post Acute —Hatboro, PA
- $15 - $22 an hour
- Full-time
- 18 years or older
- Skilled nursing facility
- English
- Dental insurance
- Tuition reimbursement
Quick Apply
Concierge-Part time
Spring Oak Senior Living —Berlin, NJ
- $15.92 an hour
- Part-time
- Communication skills
- Entry level
- Dental insurance
- Paid time off
Quick Apply
Activities Assistant
Cambridge Rehabilitation and Healthcare Center —Moorestown, NJ
- $15.92 - $18.00 an hour
- Full-time
- 18 years or older
- English
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Quick Apply
10h
Activity Assistant
Oxford Rehabilitation and Healthcare Center —Langhorne, PA
- $15 - $22 an hour
- Full-time
- 18 years or older
- English
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Quick Apply
Activity Assistant
Yardley Rehabilitation and Healthcare Center —Morrisville, PA
- $14 - $16 an hour
- Full-time
- 18 years or older
- English
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Quick Apply

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Senior Executive Assistant - Hybrid (PA/NJ/DE)

Independence Blue Cross -
Philadelphia, PA

Apply Now

Job Details

9 days ago

Qualifications

Spreadsheets
Executive administrative support
High school diploma or GED
Document viewing software
Adobe Acrobat

Full Job Description

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Summary:

This is a unique, senior-level opportunity to partner with the SVP, Chief Information Officer to help navigate the daily complexities, find opportunities, solve challenges, set goals and explore new ideas to the benefit of our organization. The successful candidate will be skilled at performing critical administrative tasks which require the development of internal/external relationships with all levels from staff to executives, strong communication skills, flexible work methods and managing multiple, often overlapping priorities. Need to be able to trust this individual to deal with and safeguard confidential information.

Responsibilities:

Plan, organize, and execute meetings for the CIO. Prepare documents for all meetings in advance. This is inclusive of all travel-related details and expense reports on return. Create presentations, spreadsheets, and other materials as needed with minimal guidance.
Provides support for all Board and related Board Committee meetings. Works with key players to gather necessary documents necessary. Ensures all meetings are scheduled on the CIO’s calendar along with all necessary prep meetings at least one week in advance.
Ensures cadence and scheduling of Direct Reports meetings, the BTS leadership meetings, peer C- Suite/Officers meetings and all outside Board meetings.
Proactively anticipates upcoming priorities, identify required follow-up actions, maintain placeholders for pending decisions and deliverables, and help ensure the CIO is prepared for key meetings, deadlines, and strategic commitments
Schedules quarterly meetings and works with others to pull the presentations together.
May compose complex interpretative correspondence
Arrange detailed travel plans and accommodations
Navigate incoming phone calls and messages, answering inquires and general questions.
Process expense reporting, vendor payments, and purchase requisitions via PeopleSoft.
Develop strong working and personal relationships with leaders and admin staff throughout the organization. Exercise good judgement, strong communication skills, discretion, and confidentiality.
Serve as representative of Independence and CIO to external colleagues.
Exercises considerable judgment in performing administrative tasks and in scheduling best method to complete assignments. Discretion is required while doing non-routine tasks.
Fully available in office during business hours to arrange for logistics such as checking meeting room readiness etc.
Other duties as assigned.

Qualifications

High School diploma or equivalent required. Undergraduate degree preferred.
Minimum 7 years administrative assistant experience supporting senior level management required.
Demonstrated excellent organizational, oral, and written communication skills required.
Position requires knowledge of personal computer/software including Microsoft office products (PowerPoint, Word, Excel) and Adobe Acrobat (PDF).
Customer focused professionalism is a primary requirement.
Proven ability to lead and act autonomously but also take direction as necessary

Hybrid

Independence has implemented a “Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.

Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.

Apply Now

Refine Your Search

senior administrative assistant jobs in philadelphia pa

Senior Executive Assistant - Hybrid (PA/NJ/DE)

Sr Administrative Coordinator

Senior Executive Assistant

Senior Administrative Assistant - Human Resources

Senior Administrative Coordinator, Scientific Programs and Initiatives

Senior Executive Assistant

Senior Executive Assistant

Senior Administrative Specialist

Sr Medical Secretary, Administrative Assistant, Fox Chase Cancer Center

Human Resources Assistant

Part-Time Administrative Assistant for the Senior Pastor

Activities Assistant

Activity Assistant

Sr. Customer Support Admin- IT

Front Office & Human Resources Assistant

Activity Assistant

Concierge-Part time

Activities Assistant

Activity Assistant

Activity Assistant

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