Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Salary Range: $70,000-$80,000 per year; DOE
Coordinates activities and operations supporting the Office of the Vice President for TSMC Partnership Initiatives and the Office of the Vice President, Chief Resource Officer, advancing strategic university priorities through executive support, project management, resource coordination, and cross-functional collaboration. Ensures program goals and objectives are accomplished in accordance with established priorities, timelines, funding parameters, and the strategic direction of both Vice Presidents.
This position provides comprehensive administrative, operational, and project management support across a portfolio of strategic initiatives, including ASU's partnership with TSMC, Taiwan engagement efforts, and enterprise-wide resource initiatives. The role serves as a central coordination point for executive operations, strategic projects, and institutional partnerships while maintaining a high degree of professionalism, discretion, and organizational effectiveness.
Reporting Relationship
Reports jointly to the Vice President, TSMC Partnership Initiatives, and the Vice President, Chief Resource Officer.
Essential Duties:
Project & Portfolio Management
Coordinate execution of multiple concurrent strategic initiatives across both VP portfolios, keeping milestones, deliverables, timelines, budgets, and stakeholder responsibilities on schedule.
Build and maintain project management systems, dashboards, timelines, decision logs, and action-item trackers to monitor progress and support executive decision-making.
Develop and maintain work plans for recurring deliverables such as weekly Taiwan/TSMC news updates, executive briefings, delegation itineraries, and implementation roadmaps.
Track progress across the portfolio, identifying risks, barriers, resource constraints, and interdependencies, and recommend mitigation strategies to leadership.
Coordinate and monitor contractors, consultants, and vendors — overseeing deliverables, contracts, timelines, budgets, and invoices.
Evaluate program and project effectiveness through KPIs, partnership outcomes, and milestones; recommend process and execution improvements.
Partnership & Stakeholder Engagement
Coordinate and monitor activities supporting ASU's TSMC partnership and broader Taiwan engagement — talent pipeline programs, research collaborations, delegation visits, events, and joint initiatives with Taiwanese universities (e.g., NYCU) and industry partners.
Serve as a proactive liaison, at each Vice President's direction, with ASU leadership, faculty, partner representatives, industry executives, consultants, and community organizations.
Coordinate Taiwan Initiatives and Chief Resource Officer priorities with internal ASU units (colleges, Knowledge Enterprise, EdPlus, Finance, University Affairs, Research Administration, Enterprise Partners, and others) and external partners to ensure alignment and successful implementation.
Support recruitment and engagement of program participants, Taiwanese delegations, alumni networks, visiting scholars, and industry partners through tailored outreach.
Advise faculty, staff, students, contractors, and external partners on program information, logistics, and interpretation of university policy.
Analysis & Resource Generation
Prepare proposals, briefing documents, concept papers, executive presentations, business cases, funding requests, and strategic reports for university leadership, state partners, and external stakeholders.
Prepare periodic reports and summaries on partnership activities, delegation outcomes, and portfolio progress for senior leadership.
Support institutional resource generation by coordinating market research, competitive analyses, financial models, and stakeholder engagement for emerging opportunities.
Administrative & Executive Support
Manage calendars and schedule meetings for both Vice Presidents across multiple time zones — internal leadership, executive, and external partner engagements, delegation visits, recurring check-ins, and strategic planning sessions — confirming agendas, materials, preparation, and follow-up.
Coordinate domestic and international travel for both Vice Presidents, including itineraries, meeting logistics, transportation, lodging, briefing materials, and expense reconciliation.
Develop and edit executive communications and materials: correspondence, presentations, talking points, promotional content, reports, and website copy.
Plan and facilitate meetings, workshops, planning sessions, delegation visits, and cross-functional working groups — handling logistics, participant communications, documentation, and follow-up.
Other
Demonstrate agility in shifting priorities across executive portfolios, managing competing deadlines with sound judgment and discretion.
Perform other duties as assigned in support of University Affairs' strategic priorities.
Desired Qualifications:
Demonstrated agility and ability to be able to manage ambiguity and various projects and competing priorities.
Familiarity with ASU's institutional structure, including research administration, international engagement protocols, and innovation infrastructure.
Knowledge of organizational practices and protocols for high-level external engagement, including delegation hosting, gift logistics, and executive correspondence.
Skill in organizing the work of self and others across multiple concurrent initiatives and time zones.
Skill in effective verbal and written communication, including the ability to draft polished, audience-tailored materials for senior leadership and international partners.
Knowledge of issues pertaining to U.S.–Taiwan relations, semiconductor industry dynamics, and higher education international partnerships.
Demonstrated discretion in handling sensitive institutional, commercial, and diplomatic information.
Working Environment:
Standard office environment based in Tempe, AZ as primary location, with periodic event support on ASU campuses, Innovation Zones and at partner sites in the Phoenix metropolitan area.
Occasional evening and early-morning hours required to accommodate time-zone coordination with Taiwan.
Some domestic and international travel may be required to support delegation visits and partnership convenings.
Department Statement:
TSMC supports ASU’s strategic partnership and engagement with Taiwan Semiconductor Manufacturing Company, fostering collaboration and opportunities that connect the university with the semiconductor industry. University Affairs advances ASU’s institutional priorities by supporting university leadership, strategic initiatives, partnerships, and engagement across the university and with external stakeholders.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$26653.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
