Top 24 Executive assistant to vice president Jobs in Phoenix Az

Executive Assistant
McCarthy Building Companies, Inc. —Phoenix, AZ
- 7 years
- Microsoft Outlook
- Research
Executive Assistant to Vice Presidents - AZ - University Administration
Midwestern University —Glendale, AZ
- Full-time
- Microsoft Outlook
- Computer literacy
- Research
- Paid holidays
- Disability insurance
Executive Administrative Assistant
Atlas Healthcare Partners —Phoenix, AZ
- $58,776.64 - $76,410.00 a year
- Full-time
- Research
- 3 years
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
Program Manager
Arizona State University —Tempe, AZ
- $70,000 - $80,000 a year
- Full-time
- Background check
- Office
- University
- Relocation assistance
7d
Director of Strategic Initiatives and Advancement Operations- Development and Alumni Relations
Midwestern University —Glendale, AZ
- Full-time
- Microsoft Outlook
- Sales
- Customer service
- Paid holidays
- Disability insurance
Director - Information Technology
Atlas Healthcare Partners —Phoenix, AZ
- $137,314 - $201,952 a year
- Full-time
- Customer service
- System design
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Copper State Bolt & Nut Co. —Phoenix, AZ
- $25 - $28 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Quick Apply
14d
Sr Vice President & Market Leader - Asset Services
Kidder Matthews —Phoenix, AZ
- $145,000 - $170,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- English
Director of Fleet Strategies - Phoenix, AZ
Emkay —Phoenix, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Up to 50% travel
Construction Project Executive - Advanced Technology Market
Gray Construction —Phoenix, AZ
- Overtime
- Construction site
- 5 years
- Basic math
Assistant Director of Group Sales
Enchantment Group Management Company LLC —Scottsdale, AZ
- $90,000 - $95,000 a year
- Full-time
- Writing skills
- Mid-level
- Bachelor's degree
Quick Apply
10d
Technical Senior Proposal Manager
Arizona State University —Tempe, AZ
- $71,500 - $110,000 a year
- Full-time
- Background check
- Office
- Master's degree
- Disability insurance
- Relocation assistance
7d
Director of Procurement
EōS Fitness —Phoenix, AZ
- Full-time
- Oracle
- 5 years
- Finance
- Paid holidays
- Health insurance
Quick Apply
Senior Project Manager - HV Construction
EPC Services Company —Phoenix, AZ
- Urgently hiring
- Management
- Bachelor of Science
- Driving
- Profit sharing
- Paid parental leave
Quick Apply
4d
Project Director
W.E. O'Neil Construction —Phoenix, AZ
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Principal Plating Engineer
Arizona State University —Mesa, AZ
- $135,000 - $175,000 a year
- Full-time
- Hybrid work
- Background check
- Management
- Engineering
- Disability insurance
- Relocation assistance
Assistant Director of Sales
Tailstorm Health Inc —Chandler, AZ
- $95,000 - $100,000 a year
- Up to 50% travel
- Marketing
- 5 years
Director of Sales
MSL Community Management LLC —Scottsdale, AZ
- $32 - $35 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Current TB test
- Health insurance
- Dental insurance
Quick Apply
Regional Maintenance Manager
EōS Fitness —Phoenix, AZ
- Full-time
- Background check
- Spanish
- CPR Certification
- Paid holidays
- Dental insurance
Quick Apply

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Executive Assistant

McCarthy Building Companies, Inc. -
Phoenix, AZ

Apply Now

Job Details

Qualifications

Microsoft Outlook
Business travel arrangements
Spreadsheets
Executive administrative support
Research
Smartsheet
Microsoft Teams
SharePoint
Managing projects

Full Job Description

POSITION SUMMARY

High level administrative support to executives and teams in a fast-paced, strategic environment. This pivotal role requires a blend of administrative expertise, strategic insight, and interpersonal skills. As a trusted partner, the Executive Assistant will play a critical role in executing the company’s strategic vision, managing complex schedules, coordinating high-impact initiatives, and ensuring seamless communication across teams. This Executive Assistant role is an onsite position in Phoenix, requiring in-office presence to support executives and team operations effectively while serving as a cultural steward within the organization.

Executive support for Vice Presidents and above as identified
Reports to the Sr. Office Manager
Works closely with clients and vendors
Collaborates with Executive Assistants, Office Managers, and leadership across the company to manage calendars, administrative functions, and support activities, while also providing assistance to additional executives and partners as needed

RESPONSIBILITIES

Drive the partnership with executives and manage-up to increase their effectiveness and efficiency
Assist executives with email, task and priority management
Serve as an extension of executives, facilitate communication and help manage client relationships; assist all levels of the company to align and execute region and company strategies
Draft key internal and external communications with executive’s intention and style
Compose and produce a variety of business correspondence, reports, confidential documents and/or forms
Accurate, thorough and timely calendar management of complex schedules
Strategize with executives on upcoming meetings, events, and tasks to create action plans, communications strategies, and ensure preparedness
Minimize last minute changes and negative impacts, maximize productivity
Coordinate extensive travel and accommodations
Prepare and process expense reports
Ensure executives are organized and informed
Timely communication of new information, status updates and outcomes
Manage electronic files and communication tools to ensure tasks, notes and documents are efficiently organized and accessible
Research, track, maintain and report data to support executives
Project manage meetings, tasks, events and initiatives to achieve significant impact and results
Thorough planning, successful execution, and thoughtful communication strategies
Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars, special events, fundraisers, and team builds
Manage time, multiple tasks, and competing priorities
Consistently approach responsibilities and tasks with big picture, strategic thinking, and proactively address challenges
Collaborate with administrative support team to delegate tasks and optimize efficiency
Team with the administrative group to support office needs; plan and execute office events or initiative roll outs; provide backup coverage as needed
Other tasks and duties as assigned

QUALIFICATIONS

Minimum of 7 years' experience of Executive Assistant experience in 500+ size company and minimum of 3 years' supporting VP level or above
Strong time management skills with the ability to support multiple executives, balance competing priorities in a fast-paced environment, and meet critical deadlines
Proven experience in large event and meeting planning, execution, and extensive travel coordination
Excellent written and verbal communication abilities, including active listening, accurate note-taking, professional correspondence, and thorough follow-through, with demonstrated ability to maintain the highest levels of confidentiality
Proven experience in project management, implementation, and execution, with a flexible and proactive approach to taking on diverse responsibilities
Strong big-picture thinking with the ability to connect relationships between information and events while maintaining keen attention to detail
Excellent analytical and research skills to proactively anticipate needs, identify issues, and drive strategic, solution-oriented decision-making
Strong interpersonal and communication skills with a focus on building trust, fostering relationships, and supporting high-performing executive partnerships with integrity and discretion
High proficiency in Microsoft Outlook for calendaring, with strong skills in Word, Excel, Smartsheet, SharePoint, Teams, OneNote, and PowerPoint; InDesign experience is a plus.
Flexibility to work non-traditional hours as needed
Commitment to upholding and embodying McCarthy’s core values in daily responsibilities and interactions

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.

Apply Now

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executive assistant to vice president jobs in phoenix az

Executive Assistant

Executive Assistant to Vice Presidents - AZ - University Administration

Executive Administrative Assistant

Program Manager

Director of Strategic Initiatives and Advancement Operations- Development and Alumni Relations

Director - Information Technology

Administrative Assistant

Sr Vice President & Market Leader - Asset Services

Director of Fleet Strategies - Phoenix, AZ

Construction Project Executive - Advanced Technology Market

Assistant Director of Group Sales

Technical Senior Proposal Manager

Director of Procurement

Senior Project Manager - HV Construction

Project Director

Principal Plating Engineer

Assistant Director of Sales

Director of Sales

Regional Maintenance Manager

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