Top 106 Facilities administrative coordinator Jobs in Pinecrest Fl

Facilities Administrative Coordinator
New World Symphony —Miami Beach, FL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
2d
Corporate Security Facilities Coordinator (NEX)
MasTec Inc —Coral Gables, FL
- Full-time
- Clean driving record
- Ability to walk for extended periods
- Mid-level
Coordinator Administrative Services - Department of Custodial Services
Florida International University —Miami, FL
- $40,000 - $43,000 a year
- Online Application
- Inventory management
- Mid-level
- Office
Project Coordinator - Facilities Operations & Planning (H)
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Construction site
- Mid-level
- University
- Health insurance
- Dental insurance
Senior Coordinator Administrative Services
Florida International University —Miami, FL
- $55,000 - $62,000 a year
- Online Application
- Background check
- Office
- 3 years
10d
Coordinator Facilities Planning II - Tampa
Florida International University —Miami, FL
- $82,000 a year
- Online Application
- Background check
- Pass drug screening
- Mid-level
Compliance Coordinator
EOLA Power —Miami, FL
- $65,000 - $75,000 a year
- Research
- Mid-level
- 3 years
- Paid jury duty
- Paid holidays
5d
Purchasing & Customer Support Coordinator
Bischoff Aerospace Inc. —Doral, FL
- $22 - $34 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- ERP systems
- Profit sharing
- Paid holidays
Quick Apply
Agent Experience Coordinator
Modus Closing —Miami Beach, FL
- Inventory management
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Human Resources Coordinator
Unique Vacations Inc. —Miami, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
Administrative Assistant III, CASA
Barry University —Miami Shores, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
8d
Administrative Assistant & Front Desk Coordinator
Kessep dermaceuticals —Miami, FL
- $18 - $22 an hour
- Full-time
- Spanish
- Google Workspace
- English
Quick Apply
Senior Project Coordinator
University of Miami —Miami, FL
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Front Desk Receptionist and Office Coordinator
Nation Security Services —Doral, FL
- $36,000 - $42,000 a year
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Sr Development Coordinator, Foundation - Administration. FT
Baptist Health South Florida Foundation —Coral Gables, FL
- $23.21 - $29.48 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Wellness program
- Health insurance
14d
Event Concierge/ Coordinator
Andaz Miami Beach —Miami, FL
- Weekends as needed
- Hybrid work
- Mid-level
- Organizational skills
- Contracts
- Free parking
- Employee stock purchase plan
2d
Bilingual Activities Coordinator
Quotient Sciences —Miami, FL
- Full-time
- 18 years or older
- Spanish
- English
Quick Apply
Administrative Assistant - OPG/LAW
ST THOMAS UNIVERSITY INC —Miami Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
10d
Operations and Administration Coordinator
GreenTree, Inc. —Miami, FL
- From $50,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Control Room Administrator - PS MIA
Extime PS LLC —Miami, FL
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Paid training
Quick Apply
3d

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Facilities Administrative Coordinator

New World Symphony -
Miami Beach, FL

Quick Apply

Job Details

Full-time
2 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Administrative experience
High school diploma or GED
Internal employee customer service

Full Job Description

Company Description

The New World Symphony (NWS) is where the future of orchestral music is envisioned, cultivated and shared. Under the direction of Artistic Director Stéphane Denève, its unique fellowship program trains music school graduates for leadership roles in the field of classical music. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum.

Job Description

POSITION SUMMARY:

The Facilities Coordinator provides administrative support to the facility management team to ensure that New World Symphony’s (NWS) facilities, New World Center (NWC) and Alton Pointe (AP), are operated, managed, maintained, repaired and improved in accordance with the organization’s standard of excellence, industry best practices and in a cost-effective manner.

DUTIES AND RESPONSIBILITIES

Provide administrative support to the NWS Facilities management team
Track facilities helpdesk tickets and maintenance requests, help ensure new service requests are acknowledged in a timely manner, follow up on open items, communicate status updates, and close tickets upon completion
Respond to facilities and fellow housing-related inquiries and concerns, assess issues, coordinate next steps, and elevate concerns as appropriate
Maintain facilities vendor lists, task schedules, maintenance records and related departmental files
Coordinate with outside contractors and vendors for services, repairs, estimates, scheduling, and follow-up
Schedule and document maintenance and repairs of building equipment and facility assets
Assist in monitoring and assessing outside contractor and vendor performance, including responsiveness, quality of work, and completion of assigned services
Review, reconcile, and process invoices in a timely manner and assist with departmental budget tracking
Coordinate requests for proposals, competitive bid awards, contract routing, and related administrative processes
Coordinate meetings and prepare agendas, presentations, corresponding materials, meeting minutes, and follow-up items
Coordinate administrative and logistical support for Fellow move-ins and move-outs at NWS-owned housing complex, including scheduling, communication, access coordination, documentation, and follow-up
Maintain accurate unit inventory, asset, equipment, inspection, service, and maintenance records, including HVAC service information, filter sizes, dehumidifiers, appliances, unit condition documentation, access records, and related database updates
Support housing turnover coordination by tracking cleaning, repairs, pre-move-out requirements, inspection checklists, final readiness reviews, and other steps needed to prepare units for incoming Fellows
Coordinate with Fellows, Facilities team members, vendors, and contractors regarding apartment maintenance needs, unit readiness, repairs, inspections, and turnover-related work
Assist with coordinating and tracking required safety, regulatory, and building inspections, including follow-up on open items, violations, or corrective actions
Prepare and distribute housing-related communications to Fellows, including access notices, office closure notices, maintenance updates, and other important facilities-related information
Perform other job-related administrative tasks as assigned

Qualifications

EDUCATION AND EXPERIENCE

High school diploma or GED required; college degree preferred; one to three years of administrative and customer service experience required; experience in facilities administration preferred; an equivalent combination of education and experience may be considered

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to provide excellent customer service by responding to staff, Fellows, vendors, and other stakeholders with professionalism, responsiveness, and patience
High degree of organization and attention to detail
Ability to prioritize and manage numerous tasks
Proficient in Microsoft Office applications
Strong verbal and written communication skills
Fluency in English is required; fluency in Spanish is desired
Passion for the mission of New World Symphony and commitment to its values of community, respect, excellence, accountability and trust

PHYSICAL REQUIREMENTS

Ability to work a flexible schedule depending on facilities needs and project deadlines
Ability to move throughout and between NWS facilities, remain stationary for extended periods, and occasionally lift or transport items up to 25 pounds
Occasional exposure to outdoor South Florida weather conditions during project coordination, inspections, or vendor activity

Additional Information

BENEFITS: NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program.

EEO STATEMENT: The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Quick Apply

Refine Your Search

facilities administrative coordinator jobs in pinecrest fl

Facilities Administrative Coordinator

Corporate Security Facilities Coordinator (NEX)

Coordinator Administrative Services - Department of Custodial Services

Project Coordinator - Facilities Operations & Planning (H)

Senior Coordinator Administrative Services

Coordinator Facilities Planning II - Tampa

Compliance Coordinator

Purchasing & Customer Support Coordinator

Agent Experience Coordinator

Human Resources Coordinator

Administrative Assistant III, CASA

Administrative Assistant & Front Desk Coordinator

Senior Project Coordinator

Front Desk Receptionist and Office Coordinator

Sr Development Coordinator, Foundation - Administration. FT

Event Concierge/ Coordinator

Bilingual Activities Coordinator

Administrative Assistant - OPG/LAW

Operations and Administration Coordinator

Control Room Administrator - PS MIA

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