Top 76 Office administrator Jobs in Pittsburgh, Pa

Manager, Document and Service Operations
GBU Life —Pittsburgh, PA
- $65,000 - $75,000 a year
- Full-time
- Office
- 3 years
- Analysis skills
- AD&D insurance
- Disability insurance
14d
Office Manager (PT)
Gray Swan AI —Pittsburgh, PA
- $25 an hour
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
Bookkeeper & Office Administrator
NET Xperts LLC —Pittsburgh, PA
- $56,000 - $68,000 a year
- Overtime
- Hybrid work
- Mid-level
- Office
- 3 years
- Free parking
- Paid training
Quick Apply
1d
Job Posting: Facilities & Operations Coordinator (Part-Time)
Awaken Pittsburgh —Mc Kees Rocks, PA
- $17 - $20 an hour
- Part-time
- Google Workspace
- Inventory management
- Computer literacy
- Flexible spending account
- Paid time off
Quick Apply
9d
Senior Branch Office Administrator
Edward Jones —Cranberry Township, PA
- Full-time
- Computer literacy
- Office
- Senior level
- Profit sharing
- Health savings account
Office Manager
Brayman Construction —Pittsburgh, PA
- Weekends as needed
- 7 years
- Microsoft Outlook
- Construction site
Quick Apply
9d
Office Manager
Franjo Restoration —Pittsburgh, PA
- Full-time
- Mid-level
- Office
- Data entry
- Paid holidays
Quick Apply
Assistant Box Office Manager | Full-Time | PPG Paints Arena
Oak View Group —Pittsburgh, PA
- $58,240 a year
- Part-time
- Microsoft Outlook
- Sales
- Marketing
- Health insurance
- Dental insurance
Business Office Manager (BOM)
Riverside Health & Rehab Center —McKeesport, PA
- $34 - $37 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
3d
Operations Assistant
Life'sWork of Western PA —Pittsburgh, PA
- $21 an hour
- Mid-level
- Office
- Administrative experience
Office Manager, Station Square
WS Development —Pittsburgh, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
2d
ADMINISTRATIVE ASSISTANT/ OFFICE MANAGER
ZAP Solutions —Pittsburgh, PA
- Full-time
- Mid-level
- Office
- Bachelor's degree
Regional Office Manager
New Directions Mental Health —Pittsburgh, PA
- $60,000 - $65,000 a year
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II - Department of Athletic Training
Duquesne University —Pittsburgh, PA
- $27.00 - $28.72 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Writing skills
- Paid holidays
- Tuition reimbursement
10d
Office Coordinator
Swank Construction Company, LLC —New Kensington, PA
- $20 - $29 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Church Office Manager
Holy Cross Greek Orthodox Church —Mount Lebanon, PA
- $23 - $27 an hour
- Full-time
- No experience needed
- Office
- Administrative experience
Quick Apply
7d
Field Office Administrator (Heavy Civil/Highway Construction)
PJ Dick-Trumbull-Lindy Group —Pittsburgh, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
10d
Office Manager to the CEO
PES —Pittsburgh, PA
- Full-time
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Paid time off
Quick Apply
Office Manager - Primary Care Braddock - Full Time
Allegheny Health Network —Braddock, PA
- Full-time
- Primary Care
- Mid-level
- Experience equivalent to degree accepted
Office Manager
Pinnacle Treatment Centers —Pittsburgh, PA
- Addiction Medicine
- Mid-level
- Office
- Loan repayment program
- Disability insurance
Quick Apply

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office administrator jobs near pittsburgh, pa

Manager, Document and Service Operations

GBU Life -
Pittsburgh, PA

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Job Details

Full-time
$65,000 - $75,000 a year
14 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Paid time off
Pension plan
Vision insurance
401(k) matching
Volunteer time off
Life insurance

Qualifications

Customer communication
Automation
Resource planning methods
Regulatory compliance
Change management
Productivity software
Capacity planning
Legal compliance

Full Job Description

JOB SUMMARY

The Manager, Document and Service Operations leads document services, mail operations, digital intake, reception, and administrative support to ensure the secure, accurate, and compliant flow of physical and digital information across the enterprise.

The role oversees scanning and imaging, records management, email intake, check fulfillment, and operational support while advancing workflow automation, document management improvements, facility transitions, and records integration related to growth initiatives.

DUTIES AND RESPONSIBILITIES

Leadership and Operational Management:

Lead and develop teams responsible for document services, mail operations, reception, digital intake, and administrative support.
Set performance expectations, service standards, and metrics for timely, accurate, and efficient service delivery.
Promote accountability, collaboration, continuous improvement, and customer service excellence.

Document Management and Digital Operations:

Oversee scanning, imaging, indexing, retrieval, storage, retention, and quality control for physical and electronic records.
Ensure records are accurate, accessible, secure, and compliant with retention and privacy requirements.
Partner with business and technology teams to improve document workflows, systems, automation, and digital transformation efforts.

Mail Operations and Distribution Services:

Manage incoming and outgoing mail, packages, and business critical correspondence.
Ensure accurate sorting, routing, delivery, tracking, and vendor coordination.
Maintain controls and procedures that support efficiency, compliance, and service quality.

Digital Intake and Workflow Coordination:

Oversee centralized email inboxes and digital intake channels.
Ensure requests and documentation are reviewed, prioritized, routed, tracked, and completed within service expectations.
Monitor workloads and service levels to support responsiveness and operational efficiency.

Visitor Experience and Reception Services:

Supervise reception and front desk operations.
Maintain a professional, secure visitor experience and oversee office access and related administrative processes.

Check Fulfillment and Secure Document Processing:

Oversee printing, processing, reconciliation, and mailing of checks and sensitive customer communications.
Maintain controls that protect confidential information, reduce errors, and meet regulatory, privacy, and quality standards.

Facility Transition and Business Continuity:

Lead document services, mail, and operational readiness activities for relocations and workplace modernization.
Coordinate address changes, mail forwarding, notifications, vendor communications, and process transitions.
Develop transition plans and workflow solutions that maintain uninterrupted operational support.

Fraternal Mergers and Records Integration:

Coordinate document onboarding for fraternal mergers, acquisitions, block transfers, and other growth initiatives.
Partner with Operations, Compliance, IT, and business stakeholders to convert and integrate acquired records.
Oversee preparation, scanning, indexing, validation, quality assurance, and incorporation of acquired records into enterprise systems.
Support due diligence, conversion planning, and post implementation reviews.

Process Improvement and Operational Excellence:

Identify and implement improvements that strengthen efficiency, quality, customer experience, and risk management.
Support workflow automation, intelligent document processing, operational modernization, and KPI based performance improvement.

Properly Adheres to Company Risk Management Principles:

Adhering to and supporting GBU’s Enterprise Risk Management Framework.
Understanding and complying with applicable laws, regulations, policies and procedures; completing all required training; executing and monitoring controls effectively (as applicable); appropriately identifying, assessing, escalating and remediating risks, potential issues and control failures (as applicable); and reporting compliance or regulatory concerns to management.
Understanding and conducting oneself in accordance with the Employee Handbook and preserving GBU’s brand and reputation.
Performs other related duties as assigned by management.

QUALIFICATIONS

Bachelor’s degree in Business Administration, Operations Management, Information Management, or related field; equivalent experience considered.
3 to 5 years of experience in operations, document or records management, mail services, customer service operations, or related functions.
Supervisory or leadership experience preferred.
Demonstrated experience managing operational performance, including workload and capacity planning, service levels, quality, productivity, risk controls, and continuous improvement.
Experience with document management systems, imaging platforms, workflow technology, records administration, and operational controls.
Knowledge of retention, privacy, compliance standards, organizational change, facility transitions, operational projects, or business integrations.
Strong analytical, organizational, problem solving, communication, and Microsoft Office skills.
Experience managing third party service providers, including service level performance, issue resolution, controls, and vendor accountability, preferred.
Lean, Six Sigma, or continuous improvement experience preferred.

OUR BENEFITS

Medical, Dental Vision
Company paid HRA
401(k) + match
Pension Plan
Long Term and Short Term Disability
Life Insurance and ADD
PTO and VTO (Volunteer Time Off)

About GBU Life

GBU Financial Life is a member-owned, not-for-profit fraternal benefit society founded in Pittsburgh in 1892. Formed to provide financial security and benefits to its members. As Pennsylvania’s largest fraternal, and the nation’s sixth, GBU serves more than 60,000 members across the country with a 49-state sales and marketing footprint which will continue to grow until we are a nationwide provider. GBU partners with a network of 2,000 agents to market and distribute a variety of life insurance and retirement products, including term life, permanent life, and fixed annuities. GBU stays true to its fraternal roots, commitment, and mission by serving as an active supporter and contributor to well-known charities such as American Cancer Society, American Red Cross, and military-focused initiatives, among others. Giving back to the community and integrating the membership into service-oriented activities is an important part of GBU’s fabric and culture.

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