Top 281 operations assistant Jobs in pittsburgh, pa

Office Manager
Opkey —Pittsburgh, PA
- $25.25 - $30.00 an hour
- Part-time
- Background check
- Mid-level
- Office
- Flexible schedule
Quick Apply
10d
Front Desk Receptionist
Shults Lincoln in Wexford —Wexford, PA
- $15 - $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager/Occupancy Specialist - Silver Lake Commons
Presbyterian SeniorCare —Pittsburgh, PA
- $22 - $25 an hour
- Full-time
- Apartments
- Older adults
- Entry level
- Free parking
- Disability insurance
Quick Apply
Full-Time Assistant Store Manager
Aldi —Wilkinsburg, PA
- $25.50 - $26.60 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
Assistant Restaurant Manager
Primanti Bros. Restaurant & Bar —Pittsburgh, PA
- $59,000 - $68,000 a year
- English
- Mid-level
- Microsoft Office
- Disability insurance
- Health insurance
Quick Apply
Medical Office Administrator
Southwestern Pennsylvania Eye Center —Washington, PA
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Lead Driver/Assistant Operations Manager
1-800-PACK-RAT —Leetsdale, PA
- $60,000 - $62,500 a year
- 12 hour shift
- CDL B
- Clean driving record
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
RN Assistant Nurse Manager, T2 Critical Care/Burn, West Penn Hospital
Allegheny Health Network —Pittsburgh, PA
- Full-time
- CPR Certification
- Nursing
- RN License
- Free parking
- Commuter assistance
Assistant Manager
Goodwill of Southwestern Pennsylvania —Gibsonia, PA
- $18.08 - $19.16 an hour
- Weekends as needed
- Customer service
- Mid-level
- High school diploma or GED
Quick Apply
Early Childhood Educator Assistant
Ready Roos Early Learning Academy —Cranberry Township, PA
- $33,280 - $40,560 a year
- 8 hour shift
- Background check
- Classroom
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Assistant Restaurant Manager - Cranberry PA
Primanti Bros. Restaurant & Bar —Cranberry Township, PA
- $59,000 - $68,000 a year
- English
- Mid-level
- Microsoft Office
- Disability insurance
- Health insurance
Quick Apply
Substitute Secretary - Substitute Secretary / Substitute Library Aide
EDUStaff, LLC —Murrysville, PA
- From $13.50 an hour
- Part-time
- Background check
- School experience
- Research
- Health insurance
- 401(k)
Assistant General Manager - 1904
Jiffy Lube —Cranberry Township, PA
- $16 - $21 an hour
- Sales
- Computer literacy
- Basic math
- Travel reimbursement
- AD&D insurance
Quick Apply
6d
Assistant General Manager - 1459
Jiffy Lube —Wexford, PA
- $16 - $21 an hour
- Sales
- Computer literacy
- Basic math
- Travel reimbursement
- AD&D insurance
Quick Apply
2d
Assistant General Manager - 1808
Jiffy Lube —Aspinwall, PA
- $16 - $21 an hour
- Sales
- Computer literacy
- Basic math
- Travel reimbursement
- AD&D insurance
Quick Apply
6d
Party Rental Delivery and Setup Assistant
All About Fun Party Rentals —Valencia, PA
- $18 - $19 an hour
- Part-time
- Background check
- Heavy lifting
- Customer service
- Paid training
- Flexible schedule
Quick Apply
Loss Control Assistant
Vogel Disposal Service, Inc. —Mars, PA
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Heavy lifting
- Health savings account
- AD&D insurance
Quick Apply
Assistant Property Manager I-Sharpsburg Towers
National Church Residences —Pittsburgh, PA
- Full-time
- Residential
- High school diploma or GED
- Communication skills
- Health savings account
- AD&D insurance
Quick Apply
Assistant Store Manager
HOUCHENS FOOD GROUP INC —Oakmont, PA
- Clean driving record
- Merchandising
- Pass drug screening
- On-the-job training
Quick Apply
3d
Executive Assistant
Westinghouse Electric Company —Cranberry Township, PA
- $37.50 - $50.00 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
5d

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Office Manager

Opkey -
Pittsburgh, PA

Quick Apply

Job Details

Part-time
$25.25 - $30.00 an hour
10 days ago

Benefits

Flexible schedule

Qualifications

Vendor relationship building
Catering
Scanning
Copy editing
Attention to detail
Organizational skills
Office management

Full Job Description

About the Role We are seeking a highly organized, proactive part-time Office Manager to oversee day-to-day operations for our Pittsburgh office while also supporting a small satellite office in Dallas. This is a hands-on, office-focused role responsible for facilities, vendors, office operations, and employee experience within our co-working spaces. You will serve as the primary point of contact between our company and co-working/building management teams in both locations, ensuring our offices are functional, well-maintained, and ready to support day-to-day business needs. This role is part-time, 20 max hours a week with the possibility to move to full time, with flexible days/hours in the office. College students and Parents needing school friendly working hours encouraged to apply.

Day in the Life Most days begin with a walkthrough of the office—checking conference rooms, shared spaces, and overall readiness for the day. You'll coordinate with co-working space teams on maintenance, access, and setup needs, manage deliveries and mail, and ensure supplies, devices, and common areas are fully stocked and operational.

Throughout the day, you'll manage conference room bookings, coordinate catering for meetings or client visits, and handle ad-hoc office needs as they arise. You'll also partner with our travel desk team to support booking and coordination of employee and contractor travel, particularly for in-office meetings, events, or executive visits.

Some days are more forward-looking, focused on planning office moves, space reconfigurations, upcoming events, or occasional travel to Dallas to ensure the satellite office is operating smoothly and consistently with company standards.

Key Responsibilities

Office & Operations Management

Oversee daily office operations, including supplies, equipment, mail, shipping, and vendor relationships.
Manage device and company swag inventory, ensuring accurate tracking and availability.
Handle incoming mail, shipping logistics, and cashing checks as required.
Maintain a clean, organized, and functional office environment in partnership with co-working and building management teams.
Ensure office safety, security, and access protocols are consistently followed.

Facilities & Building Liaison

Act as the primary liaison with co-working space and building management for facilities-related issues, including maintenance, repairs, cleaning, and access.
Coordinate and track facilities requests through resolution.
Oversee office space allocation and setup to ensure efficient and effective use of space.
Support office relocations, expansions, or reconfigurations as needed (local relocation experience a plus).
Ensure conference rooms and shared spaces are properly maintained and functional.

Scheduling, Meetings, Events & Travel Coordination

Manage conference room reservations and coordinate setup with building teams.
Coordinate lunch orders, client visits, catering, and in-office meetings.
Organize and support internal meetings, company events, and employee activities in partnership with Marketing or Events teams as needed.
Coordinate logistics for special events such as team gatherings, trainings, and corporate celebrations.
Partner with the travel desk team to support booking and coordination of employee and contractor travel as needed.

Legal & Administrative Support

Provide administrative support to our Senior Counsel, including light document editing, proofreading, and formatting of legal and business documents.
Maintain legal files and records, both digitally and in hard copy, ensuring accurate organization and accessibility.
Assist with filing, scanning, and general document management in support of legal operations.

Multi-Office Oversight

Manage all office-related responsibilities for the Pittsburgh office and a small satellite office in Dallas.
Travel occasionally to Dallas to support office setup, audits, or special operational needs.

What You'll Bring

3–5+ years of office management or workplace operations experience
Prior experience working with co-working spaces or multi-tenant buildings
Proven ability to manage vendors, inventory, events, and travel coordination
Can independently own office operations with minimal oversight
Prior experience working with co-working spaces or multi-tenant office buildings strongly preferred
Experience supporting or leading local office relocations or space transitions is a plus
Strong organizational skills with the ability to manage multiple locations and priorities
Excellent communication skills and comfort working with vendors, building partners, and internal teams
A proactive, detail-oriented approach with a strong sense of ownership
Ability to work onsite five days per week
Willingness to travel occasionally

Equal Opportunity at Opkey

At Opkey, we’re building a team as diverse and dynamic as the customers we serve. We are proud to be an equal opportunity employer and welcome candidates of all backgrounds, experiences, and perspectives.

Direct applicants only, no recruiters.

Pay: $25.25 - $30.00 per hour

Benefits:

Flexible schedule

Experience:

Office management: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in pittsburgh, pa

Office Manager

Front Desk Receptionist

Assistant Community Manager/Occupancy Specialist - Silver Lake Commons

Full-Time Assistant Store Manager

Assistant Restaurant Manager

Medical Office Administrator

Lead Driver/Assistant Operations Manager

RN Assistant Nurse Manager, T2 Critical Care/Burn, West Penn Hospital

Assistant Manager

Early Childhood Educator Assistant

Assistant Restaurant Manager - Cranberry PA

Substitute Secretary - Substitute Secretary / Substitute Library Aide

Assistant General Manager - 1904

Assistant General Manager - 1459

Assistant General Manager - 1808

Party Rental Delivery and Setup Assistant

Loss Control Assistant

Assistant Property Manager I-Sharpsburg Towers

Assistant Store Manager

Executive Assistant

I want to receive the latest job alert for operations assistant in pittsburgh, pa

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