Top 7 School administrative assistant Jobs in Pittsburgh Pa

Administrative Assistant – Office of Experiential Education, School of Pharmacy
Duquesne University —Pittsburgh, PA
- $19.95 - $25.45 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Tuition reimbursement
000232 - Shaler Area SD - Administrative Assistant - School Division
The Nutrition Group —Shaler Township, PA
- $20 an hour
- Part-time
- Administrative experience
- Criminal background check
- Data entry
- 401(k)
- Paid time off
Quick Apply
11d
Substitute Secretary
McKeesport Area School District —McKeesport, PA
- School experience
- Microsoft Excel
- Microsoft Outlook
Advancement Assistant
Sewickley Academy —Sewickley, PA
- $20 - $25 an hour
- Full-time
- School experience
- Microsoft Excel
- Research
- Health insurance
- Tuition reimbursement
Quick Apply
Anticipated Part-Time Administrative Assistant
Franklin Regional School District —Murrysville, PA
- $16.77 an hour
- Part-time
- High school diploma or GED
- Fingerprint clearance
- Typing
11d
Administrative Assistant to the Director of Buildings and Grounds
Freedom Area School District —Freedom, PA
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
Quick Apply
High School Assistant Boys Basketball Coach
Environmental Charter School —Pittsburgh, PA
- CPR Certification
- High school
- High school diploma or GED
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1d

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Administrative Assistant – Office of Experiential Education, School of Pharmacy

Duquesne University -
Pittsburgh, PA

Apply Now

Job Details

Full-time
$19.95 - $25.45 an hour

Benefits

Paid holidays
Tuition reimbursement
Paid time off
Retirement plan

Qualifications

Preparation of internal financial performance reports
Confidential information handling
Microsoft Outlook
Writing skills
Student record keeping
Zoom
Employee relationship building
Expense reports
Data management
Financial records management
Video conferencing software
Financial record maintenance
Video conferences (communication methods)
Practicing budget management in an educational setting
Documentation Handling
Cross-functional communication
Video conferencing systems operation

Full Job Description

Administrative Assistant – Office of Experiential Education, School of Pharmacy

Salary: $19.95-$25.45 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Office of Experiential Education, School of Pharmacy
Position Status: Full-time
Hours: 8 a.m. – 4 p.m. with weekend/evening on occasion
Position Number: 002435/30-500
FLSA Status: Non-exempt

POSITION SUMMARY:

The Administrative Assistant in the Office of Experiential Education School of Pharmacy reports to the Director of Experiential Education. The role serves as a primary point of contact for the office and provides administrative coordination and operational support to help ensure the efficient day-to-day functioning of experiential education activities.

This position supports student rotation compliance processes, preceptor onboarding and payments, budget-related activities, office communications, and other administrative needs of the Office of Experiential Education as needed.

DUTIES AND RESPONSIBILITIES:

The Administrative Assistant performs a broad range of administrative and operational duties that support the successful delivery of experiential education that includes:

Coordinate, track, and monitor compliance for student rotation-related requirements.

Support preceptor onboarding and related follow-up activities.

Prepare and process preceptor and site payment documentation.

Manage communications, interactions, and follow-up related to student requirements, preceptors, sites, and office processes.

Assist with budget management and related financial tracking.

Provide administrative support to the Office of Experiential Education as needed.

The role also contributes to broader school operations by preparing requested reports, coordinating routine administrative submissions, and providing collaborative support to leadership and other staff members that includes:

Prepare reports in requested formats for the Office of the Dean, including financial reports, budgets, technology inventory, and annual report information.

Provide timely and accurate schedules, timesheets, Kronos submissions, and leave requests.

Support the designated back-up person and other administrative staff members.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited educational institution, or equivalent experience in higher education or a related field.

Three to five years of related work experience.

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Thorough working knowledge of Outlook calendaring, Microsoft Office applications including Word, Excel, and PowerPoint, Zoom, and a willingness to learn new software systems relevant to the position.

Ability to communicate effectively, both orally and in writing.

Ability to communicate professionally with diverse internal and external partners.

Ability to maintain confidentiality and exercise sound independent judgment.

Ability to maintain complex clerical records including the collection and organization of data for accreditation or program assessment.

Ability to work tactfully and courteously with others

Strong organizational skills, including attention to detail, problem-solving, time management, prioritization, accuracy, and adaptability.

Basic fiscal management skills, including budgeting, expense projection, account reconciliation, expense reimbursement, and routine financial reporting.
Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Apply Now

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school administrative assistant jobs in pittsburgh pa

Administrative Assistant – Office of Experiential Education, School of Pharmacy

000232 - Shaler Area SD - Administrative Assistant - School Division

Substitute Secretary

Advancement Assistant

Anticipated Part-Time Administrative Assistant

Administrative Assistant to the Director of Buildings and Grounds

High School Assistant Boys Basketball Coach

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