Top 1 Accounts payable coordinator Jobs in Pittsfield, Ma

Administrative Coordinator
Berkshire Regional Transit Authority (BRTA) —Pittsfield, MA
- $50,000 - $52,000 a year
- Weekends as needed
- Microsoft Outlook
- Experience working with individuals with disabilities
- Mid-level
- Paid holidays
- Health insurance
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Administrative Coordinator

Berkshire Regional Transit Authority (BRTA) -
Pittsfield, MA

Quick Apply

Job Details

Full-time
$50,000 - $52,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Flextime

Qualifications

Teamwork
Microsoft Outlook
Spreadsheets
Executive administrative support
Driver's License
Organizational skills
Communications
Community relationship building
Stakeholder relationship building
Time management

Full Job Description

Bookkeeping, Data Management and Social Media Wiz

Berkshire Regional Transit Authority (BRTA) is the bus system, serving 30 cities and towns in Berkshire County Massachusetts. We connect riders to jobs, school, healthcare, and community resources fare free. The Executive Assistant will support the administrative staff in all functions managing a transit system.

BRTA is seeking a detail-oriented and service-driven Administrative Coordinator — This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in keeping operations organized and running smoothly. This position blends bookkeeping functions, administrative coordination, and external communication skills.

Key Responsibilities

Process and Enter Accounts payable by ensuring that all required backup is obtained. (Currently QuickBooks)
Maintain Contacts database (currently Outlook) of member towns, Advisory Board Members and other organizations.
Send Public Announcements and Advisory Board Communications for Advisory Board Meetings
Acting as a liaison to Advisory Board Member, Public stakeholders, and the rest of the office
Provide day-to-day administrative support including scheduling, correspondence, and file management
Maintain accurate physical and electronic records in compliance with program requirements
Process incoming/outgoing communications and route time-sensitive documents
Prepare reports, spreadsheets, and tracking logs
Support data entry and system updates
Draft, design, and post engaging, bilingual content that keeps Social Media followers informed.

Must-Have Qualifications

2 + years in government organization or a related experience.
Proficiency with Microsoft Office and social media platforms.
Valid driver’s license and willingness to travel within service area.

Preferred Qualifications

Associate or bachelor’s degree in accounting, communications, social work, public administration, or a related field.
Familiarity with public transit systems.
Experience working with seniors, people with disabilities, or underserved populations.
Event planning experience a plus.
Tracking and following up on a multitude of details.

Knowledge, Skills, and Abilities

Self-starter with excellent time-management.
Strong relationship-building skills across diverse groups.
Collaborative team player committed to equity, inclusion, and access.

Work Setup and Schedule

Primary office: 1 Columbus Ave, In Pittsfield, MA
40 hrs/week, Mon–Fri, 8:00 a.m.–4:30 p.m.
Occasional evenings/weekends for events; flex time provided to balance hours.

Compensation and Benefits:

Salary: $50,000–$52,000 (commensurate with experience).
Paid Time Off: 14 holidays, Personal Days, Vacation and Sick time
Medical, Dental and Pension

Physical Requirements

Lift/carry up to 25 lbs. of outreach materials.
Stand or walk for extended periods during events.
Comfortable using public transportation and traveling throughout service area
Visual and auditory capacity to interact with the public and read materials

Legal Statements

Disclaimer: This description outlines the role’s general scope; duties may evolve as organizational needs change.
At-Will Employment: Employment with Berkshire Reginal Transit Authority is at will; either party may terminate the relationship at any time, with or without cause or notice.

Pay: $50,000.00 - $52,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

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