Top 28 Finance and operations administrative coordinator Jobs in Pleasanton, Ca

MIP Program Coordinator
Stanford University —Stanford, CA
- $40 - $42 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
12d
Grants and Contracts Coordinator
CATHOLIC CHARITIES OF THE DIOCESE OF OAKLAND —Oakland, CA
- $80,000 - $85,000 a year
- Full-time
- Research
- Mid-level
- Master's degree
Quick Apply
Admin & HR Coordinator
Seclore —Santa Clara, CA
- Google Workspace
- Microsoft Outlook
- Mid-level
Accounting Coordinator
Therma —San Jose, CA
- $30 - $35 an hour
- Full-time
- Office
- Finance
- US work authorization
- AD&D insurance
- Disability insurance
Quick Apply
Project Administrative Coordinator (ADAS)
BERTRANDT US INC —San Jose, CA
- $50 - $52 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Project Coordinator, Legal
Tesla —Palo Alto, CA
- $72,000 - $132,000 a year
- Full-time
- Customer service
- Research
- Mid-level
- Commuter assistance
- Health savings account
Development Coordinator
Sobrato Early Academic La —Milpitas, CA
- From $86,000 a year
- Research
- Mid-level
- Business development
- AD&D insurance
- Disability insurance
Quick Apply
8d
Eligibility Coordinator
LA FAMILIA —Hayward, CA
- $30.77 - $35.90 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
Customer Service Coordinator
Medical Instrument Development Laboratories —San Leandro, CA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Finance and Operations Administrative Coordinator
Motivating Inspiring Supporting and Serving Sexual —Oakland, CA
- $60,320 - $68,640 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Operations & Finance Coordinator
AVerMedia Technologies, Inc. —Fremont, CA
- $76,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
13d
Accountant
Bay Builders and Remodeling Inc. —San Jose, CA
- $20 - $40 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
9d
Director of Operations, Administration, and Strategy
Stanford University —Stanford, CA
- $120,276 - $160,148 a year
- Online Application
- Hybrid work
- Background check
- 3 years
- Databases
- Health insurance
- Tuition reimbursement
Coordinator, Operations & Logistics
Black Cultural Zone CDC —Oakland, CA
- $32 an hour
- Weekends as needed
- Background check
- Software troubleshooting
- Mid-level
Quick Apply
Office & Facilities Coordinator
Salas O'Brien, Inc. —San Jose, CA
- $24 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
eDISCOVERY COORDINATOR
University of California Office of the President —Oakland, CA
- $116,000 - $127,500 a year
- Full-time
- Background check
- Microsoft Access
- 5 years
Accounting & Operations Coordinator
Infracom, Inc. —Fremont, CA
- $50,000 - $58,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
2d
Bilingual Intake and Programs Administrator
LA FAMILIA —Hayward, CA
- $28 - $35 an hour
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
2d
Community Coordinator I (Pasatiempo Apartments)
WinnCompanies —Fremont, CA
- $20.00 - $25.50 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- AD&D insurance
Quick Apply
Account Coordinator
INSIDE SOURCE INC. —San Jose, CA
- $60,000 - $65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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MIP Program Coordinator

Stanford University -
Stanford, CA

Apply Now

Job Details

Full-time
$40 - $42 an hour
12 days ago

Qualifications

Newsletters (communication methods)

Full Job Description

WORK SCHEDULE
Hybrid work arrangement with at least 3 days per week on-site.

MIP utilizes an arrangement where team members are on-site three days per week and remote two days per week. This role should expect that some weeks will require on-site work four or more days. This may be offset by limited increased flexibility during the summer.

BUDGETED SALARY:

$40 to $42 per hour

SCHOOL/UNIT DESCRIPTION:

Stanford's Ford Dorsey Master’s in International Policy (MIP) is a two-year Master of Arts program in the School of Humanities and Sciences, administered by the Freeman Spogli Institute for International Studies (FSI). Established in 1982, MIP prepares future leaders for careers in international policymaking across government, NGOs, IGOs, and the private sector.

The program's small, close-knit cohorts create a dynamic learning environment built around FSI's interdisciplinary faculty, Stanford's research strength, and Silicon Valley's culture of innovation. Students graduate equipped to analyze and solve complex, real-world policy challenges.

POSITION SUMMARY:

MIP is recruiting a highly organized administrative professional to support the program's four staff members, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role will perform a variety of functions supporting student and academic services, finances, communications, event planning, admissions, and office operations. This role works closely with the MIP team, as well as students and prospective applicants, faculty and instructors, alumni, and other affiliates.

The successful candidate is a friendly, proactive, and dependable self-starter who can adapt to different working styles and needs. They should possess excellent interpersonal and communication skills and enjoy meeting and engaging with people from diverse backgrounds and personalities.

This role requires a high level of professionalism, productivity, organization, multi-tasking, and attention to detail. The role should also be comfortable working independently, with limited supervision at times, and collaborating with colleagues across the university. An interest in global affairs, public policy, and diverse cultures is valued.

Why Join MIP:

Be part of a small, mission-driven team with outsized visibility and impact

Work alongside world-class faculty and a highly engaged, globally minded student cohort

Gain broad exposure to graduate program administration — a strong foundation for a career in higher education, international affairs, or nonprofit management

Access to Stanford's professional development resources and university benefits

KEY RESPONSIBILITIES:

Student and Academic Services / Admissions

Provide academic administration, student services, and admissions support

Schedule courses, order textbooks, and provide administrative support for instructors

Act as a point of contact for current MIP students on program policies and financial and other matters

Maintain university web-based course and degree systems, program handbooks, and the program website

Provide support with analytics and reporting

Events and Communications

Coordinate MIP events (e.g., orientation, receptions, admit day, alumni and career panels)

Manage calendars for reservable MIP spaces

Draft weekly student newsletter and various student forms

Draft, send, and manage event invitations

Finances

Serve as financial approver by making financial entries, processing reimbursements, etc.

Process student fellowship and assistantship entries and financial transactions

Arrange travel and accommodation for students participating in the Stanford-Vienna Exchange program

Provide support for budget monitoring and analysis, as needed

Operations

Place work orders and maintain office supplies

PREFERRED/DESIRED QUALIFICATIONS:

Prior experience in a higher education, nonprofit, or international affairs setting

Familiarity with university systems (e.g., student information and financial systems, applicant tracking tools) and Drupal or willingness to learn quickly

Experience supporting events, admissions cycles, or basic financial/budget processes

Proven ability to prioritize and manage a diverse workload

Collaborative, service-oriented mindset

Interest in international policy, public affairs, or graduate education administration

Additional Requirements:

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

Cover letter and resume required for consideration

Core Duties :

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

Apply Now

Refine Your Search

finance and operations administrative coordinator jobs in pleasanton, ca

MIP Program Coordinator

Grants and Contracts Coordinator

Admin & HR Coordinator

Accounting Coordinator

Project Administrative Coordinator (ADAS)

Project Coordinator, Legal

Development Coordinator

Eligibility Coordinator

Customer Service Coordinator

Finance and Operations Administrative Coordinator

Operations & Finance Coordinator

Accountant

Director of Operations, Administration, and Strategy

Coordinator, Operations & Logistics

Office & Facilities Coordinator

eDISCOVERY COORDINATOR

Accounting & Operations Coordinator

Bilingual Intake and Programs Administrator

Community Coordinator I (Pasatiempo Apartments)

Account Coordinator

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