Top 191 Office administrator Jobs in Pleasanton, Ca

Office & Membership Operations Coordinator
San Jose Chamber of Commerce —San Jose, CA
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Quick Apply
10d
Office Administrator & HR/Payroll Operations
PASONA N A, INC. —San Jose, CA
- $40 - $43 an hour
- Full-time
- Background check
- Mid-level
- Office
Inventory & Office Administrator
Kimco Staffing —Hayward, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Forklift
- Dental insurance
- 401(k)
Quick Apply
Sales Assistant/ Office Administrator & Inventory Manager
Celebrate Festival Inc - Restaurant Equipment Company —Fremont, CA
- $24 - $27 an hour
- Temporary
- Background check
- Inventory management
- Mid-level
Quick Apply
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
8d
Office Administrator
Entrematic (Amarr) —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Quick Apply
5d
Office Administrator
RSM - Russian School of Mathematics —Pleasanton, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Diablo Roofing INC —Oakland, CA
- $25 - $30 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Office Administrator
034Motorsport —Fremont, CA
- $22 - $24 an hour
- Microsoft Outlook
- Inventory management
- Office
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Office Manager
Delta Hotel Santa Clara - Silicon Valley —Santa Clara, CA
- $80,000 - $86,000 a year
- Weekends as needed
- Microsoft Excel
- Ability to walk for extended periods
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Construction Dispatcher and Office Coordinator
Nailed it Builders —Santa Clara, CA
- $5,000 - $7,000 a month
- Full-time
- Background check
- Spanish
- English
- Dental insurance
- 401(k)
Quick Apply
2d
Finance Administrator/Office Manager
Shoong Family Chinese Cultural Center —Oakland, CA
- $60,000 - $65,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- English
- Health insurance
- Paid time off
Quick Apply
Regional Business Office Manager (BOM)
Confidential —San Jose, CA
- $90,000 - $100,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Office & Accounting Lead
Staffing Network —Hayward, CA
- $32 - $37 an hour
- Mid-level
- Office
- 3 years
Quick Apply
Business Office Director- Payroll AP/AR required
Oakmont Senior Living —Livermore, CA
- $30 - $35 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
Office Operations Specialist - Japanese bilingual
PASONA N A, INC. —Santa Clara, CA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- ERP systems
Business Services Office Manager
OLYMPUS COLLEGE PREP LLC —Pleasanton, CA
- $36.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
YC America Corp —San Jose, CA
- $30 - $36 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Administrator I
Granite Construction Company —Santa Clara, CA
- $50,832 - $76,247 a year
- Ability to walk for extended periods
- Writing skills
- Office
- Health savings account
- Paid holidays
Quick Apply
5d

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office administrator jobs near pleasanton, ca

Office & Membership Operations Coordinator

San Jose Chamber of Commerce -
San Jose, CA

Quick Apply

Job Details

Full-time
$70,000 - $85,000 a year
10 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Client database systems
Attention to detail
QuickBooks
Organizational skills
Productivity software

Full Job Description

Office & Membership Operations Coordinator

San Jose Silicon Valley Chamber of Commerce

San Jose, CA | Full-Time | In-Person

Reports to: Chief of Staff

About the San Jose Silicon Valley Chamber of Commerce

The San Jose Silicon Valley Chamber of Commerce is the voice of business in the greater San Jose region, representing a diverse membership of businesses across industries, sizes, and stages of growth. As one of the region’s leading business organizations, the Chamber is committed to advancing economic opportunity, fostering inclusive growth, and creating meaningful connections that strengthen our business community.

We are entering an exciting period of growth, supported by an engaged Board of Directors and a passionate staff team. Together, we are building a more innovative, connected, and impactful Chamber; one that delivers real value to its members and serves as a trusted partner for business success in San Jose.

Position Summary

The Office & Membership Operations Coordinator serves as the operational backbone of the Chamber, ensuring a welcoming, professional, and efficient office environment, maintaining the integrity of member data and supporting the organization’s financial and event operations.

This role is ideal for a highly organized professional who enjoys creating order, delivering exceptional customer service, and supporting a mission-driven team. The successful candidate will be equally comfortable greeting our members to our Board of Directors, maintaining financial records, preparing event materials, troubleshooting office equipment, and ensuring member information is accurate and up to date.

Key Areas of Responsibility

Office Administration & Operations

● Open and close the Chamber office each business day (office hours are 9-5pm).

● Serve as the primary receptionist and first point of contact for visitors, members, board members, elected officials, and community partners.

● Maintain a professional, welcoming, and organized office environment.

● Set up and break down conference rooms and meeting spaces for board meetings, committee meetings, member meetings, events, etc.

● Organize office logistics and vendor relationships.

● Monitor and replenish office supplies and refreshments.

● Ensure office equipment is functioning properly, including printers, copiers, phones, conference technology, and postage systems.

● Coordinate maintenance requests and vendor service calls as needed.

● Support staff with general administrative and operational needs.

Membership Database & CRM Administration

● Serve as the Chamber’s primary CRM administrator and data steward.

● Maintain accurate member records in GrowthZone, including company information, contacts, memberships, sponsorships, and engagement history.

● Implement and monitor CRM hygiene standards to ensure data quality and consistency.

● Respond to staff inquiries regarding member records, histories, and engagement information.

● Assist with membership processing, renewals, invoicing, and record updates.

Bookkeeping & Financial Administration

● Serve as the Chamber’s financial administrative support.

● Monitor accounts payable in bill.com, ensure vendors are being paid in a timely manner and coordinate on Accounts Payable with outsourced accounting firm on a regular basis.

● Process, track, and reconcile Accounts Receivable payments received via ACH and check in GrowthZone; prepare and submit weekly bank deposits.

● Coordinate with outsourced accounting firm and Membership staff to follow-up with members on outstanding invoices.

● Follow-up with members to update credit card and billing information in Growth Zone.

● Prepare and track payments, deposits, and membership renewals in Growth Zone.

Partner with the outsourced accounting firm to develop and manage accounting policies, procedures, and SOPs, and implement process improvements as needed.

● Assist with financial recordkeeping and managing documentation in SharePoint.

● Work with banking contacts as needed to open and/or close accounts and troubleshoot access issues, etc.

Events & Program Support

● Provide operational support for Chamber events, programs, and meetings.

● Produce name tags, registration materials, attendee lists, signage, and event packets.

● Coordinate event supplies and logistics.

● Support in-office event registration and check-in processes. May be asked to support off-site signature events.

● Assist staff with program and event preparation and post-event follow-up.

Member & Stakeholder Service

● Deliver exceptional customer service to members, sponsors, Board Members, community partners, civic leaders and the public.

● Respond to inquiries and route requests appropriately.

● Help ensure a positive and professional experience for all Chamber stakeholders.

Qualifications & Skills

Required

● 3+ years of experience in office administration, operations, bookkeeping, membership services, customer service, or a related role.

● Strong organizational skills with exceptional attention to detail.

● Ability to manage multiple priorities and deadlines simultaneously.

● Professional communication and interpersonal skills.

● Proficiency with Microsoft Office Suite and cloud-based software platforms.

● Experience maintaining databases or CRM systems.

● Basic bookkeeping or financial administration experience.

Preferred

● Experience with GrowthZone, QuickBooks Online, or similar systems.

● Experience supporting nonprofit, association, Chambers of Commerce, or membership organizations.

● Experience working with boards, executives, or community leaders.

Team & Work Environment

· Apply a growth mindset in daily work, identifying opportunities to strengthen capabilities, collaborate with colleagues, and advance the Chamber’s mission.

· Participate as a collaborative member of the Chamber team, supporting shared coverage and office responsibilities.

· Availability for early morning, evening, or weekend events.

· Work is primarily performed on-site at the Chamber office.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in pleasanton, ca

Office & Membership Operations Coordinator

Office Administrator & HR/Payroll Operations

Inventory & Office Administrator

Sales Assistant/ Office Administrator & Inventory Manager

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Assistant/Office Manager

Front Office Manager

Construction Dispatcher and Office Coordinator

Finance Administrator/Office Manager

Regional Business Office Manager (BOM)

Office & Accounting Lead

Business Office Director- Payroll AP/AR required

Office Operations Specialist - Japanese bilingual

Business Services Office Manager

Office Administrator

Office Administrator I

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