Top 34 Property administrator Jobs in Pleasanton, Ca

Service Administrator / Service Coordinator
NATIONS ROOF LLC —San Leandro, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Property Administrator (Real Estate and Customer Experience Coordinator)
Prologis —Milpitas, CA
- $34 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Paid holidays
- Health insurance
Property Administrator
Prometheus Real Estate Group —Walnut Creek, CA
- $33.50 - $42.00 an hour
- Basic math
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Quick Apply
Lease Administrator
NVIDIA —Santa Clara, CA
- $128,000 - $201,250 a year
- Full-time
- Finance
- Analysis skills
- Bachelor's degree
Research Administrator 2 (Remote Eligible)
Stanford University —Stanford, CA
- $60,392 - $116,979 a year
- Online Application
- Remote
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
Finance and Operations Administrator
Stanford University —Stanford, CA
- $42.00 - $45.50 an hour
- Full-time
- Hybrid work
- Customer service
- Office
- Administrative experience
13d
Traveling Property Manager/Administrator - NorCal Region
HumanGood —Pleasanton, CA
- $87,000 - $90,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
- Health savings account
- Health insurance
Quick Apply
1d
Property Management Administrator
Brookfield Properties —Newark, CA
- $30 - $36 an hour
- Weekends as needed
- Customer service
- Merchandising
- Mid-level
- Commuter assistance
- Paid parental leave
Manager, Lease Administration
Tesla —Fremont, CA
- $88,000 - $216,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Commuter assistance
- Health savings account
Property Administrator
VPM Management, Inc —San Jose, CA
- $56.16 - $58.00 an hour
- Full-time
- Sales
- Ability to walk for extended periods
- English
Quick Apply
Five9 Administrator
Internet Brands —Pleasanton, CA
- Full-time
- System design
- Bachelor's degree
- Fair chance
- Commuter assistance
- AD&D insurance
Quick Apply
Administrator/Property Manager - Affordable housing
HumanGood —Oakland, CA
- $80,000 - $85,000 a year
- Full-time
- Mid-level
- Residential
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Research Administrator 2
Stanford University —Stanford, CA
- Full-time
- Remote
- CPA
- Mid-level
- Office
Assistant Property Manager
Ascend —San Jose, CA
- $80,000 - $85,000 a year
- Microsoft Word
- Microsoft Outlook
- Customer service
- Health insurance
- Paid time off
Quick Apply
Office Administrator
FORDERER CORNICE WORKS —Hayward, CA
- $25 - $30 an hour
- Urgently hiring
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Government Property Administrator
Lanteris Space Systems —San Jose, CA
- $76,000 - $145,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Health insurance
- 401(k)
1d
Assistant Property Administrator
VPM Management, Inc —San Jose, CA
- $30.00 - $36.50 an hour
- Full-time
- Sales
- Ability to walk for extended periods
- English
Quick Apply
Construction Administrator
Essex Property Trust —San Mateo, CA
- $31.73 - $37.50 an hour
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Analysis skills
- Paid parental leave
- Paid holidays
Quick Apply
Property Management Administrator
GGP —Newark, CA
- $30 - $36 an hour
- Weekends as needed
- Customer service
- Merchandising
- Mid-level
- Commuter assistance
- Paid parental leave
Office Administrator / Client Services Coordinator
B&B Locksmith and Security Inc. —Walnut Creek, CA
- $24 - $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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Service Administrator / Service Coordinator

NATIONS ROOF LLC -
San Leandro, CA

Apply Now

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Customer communication
Accounts receivable management
Administrative experience
High school diploma or GED
Collections account management

Full Job Description

Location: San Leandro, CA (Office Based)

About State Roofing, a Nations Roof Company

State Roofing, a Nations Roof Company, is a leading commercial roofing contractor serving customers throughout California. Backed by the strength and resources of Nations Roof—one of the largest commercial roofing contractors in the United States—we provide responsive roof repairs, preventative maintenance, reroofing, waterproofing, and roof asset management solutions for commercial and industrial properties.

Our reputation is built on safety, quality workmanship, exceptional customer service, and long-term relationships. We are committed to supporting our employees with the tools, training, and opportunities needed to succeed while delivering outstanding service to our customers.

Position Summary

State Roofing is seeking a highly organized and customer-focused Service Administrator / Service Coordinator to support our fast-paced California Service Department. This role is the operational hub of the service team, coordinating customer requests, dispatching technicians, processing invoices, and managing Accounts Receivable and Accounts Payable activities.

The ideal candidate enjoys working in a high-volume environment, possesses strong bookkeeping and administrative skills, and can effectively communicate with customers, vendors, technicians, and internal teams. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while delivering outstanding customer service.

Essential Duties & Responsibilities

Serve as the primary point of contact for customers requesting roof repairs and preventative maintenance services.
Receive, prioritize, and coordinate incoming service requests.
Schedule and dispatch service technicians throughout California based on customer needs, technician availability, and service priorities.
Maintain frequent communication with customers regarding scheduling, service updates, and job completion.
Process customer invoices accurately and timely following completion of service work.
Manage Accounts Receivable, including collections on outstanding invoices and customer payment follow-up.
Process Accounts Payable invoices and maintain accurate vendor records.
Coordinate purchase orders, work orders, and related service documentation.
Enter and maintain service jobs, customer information, and work orders within Salesforce and other company systems.
Review completed work orders to ensure all required documentation is received prior to invoicing.
Work collaboratively with customers, vendors, subcontractors, and internal departments to ensure efficient service delivery.
Maintain organized electronic job files, service records, warranties, and supporting documentation.
Assist with ordering and tracking materials for service work as needed.
Generate reports related to invoicing, collections, work order status, and service activity.
Identify opportunities to improve administrative workflows and service processes.
Cross-train with other administrative staff to provide departmental support as needed.
Perform additional administrative duties as assigned.

Qualifications

Minimum of 5 years of administrative or service coordination experience.
Previous bookkeeping experience including Accounts Receivable, Accounts Payable, invoicing, and collections.
Experience in commercial roofing, construction, HVAC, plumbing, electrical, or another service-based industry preferred.
Experience dispatching field technicians in a high-volume environment is highly preferred.
Strong customer service and relationship-building skills.
Excellent verbal and written communication skills.
Outstanding organizational and time management abilities.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Self-motivated with the ability to work independently and as part of a team.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with Salesforce CRM preferred
Experience with Viewpoint or similar accounting/ERP software preferred
Strong computer and data entry skills
Ability to quickly learn new software platforms

Education & Experience

High school diploma or GED required.
Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.
Equivalent combinations of education and relevant experience will be considered.

Why Join State Roofing?

As part of Nations Roof, you'll enjoy the stability and resources of a national industry leader while working with a local team dedicated to serving customers throughout California. We value teamwork, accountability, professional development, and delivering exceptional service every day.

We offer a competitive compensation and benefits package, including:

Competitive salary: $65K-$75K
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off and Paid Holidays
Company-Paid Life Insurance
Short-Term and Long-Term Disability Insurance
Opportunities for professional growth and career advancement

State Roofing, a Nations Roof Company, is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status.

#IND123

Apply Now

Refine Your Search

property administrator jobs in pleasanton, ca

Service Administrator / Service Coordinator

Property Administrator (Real Estate and Customer Experience Coordinator)

Property Administrator

Lease Administrator

Research Administrator 2 (Remote Eligible)

Finance and Operations Administrator

Traveling Property Manager/Administrator - NorCal Region

Property Management Administrator

Manager, Lease Administration

Property Administrator

Five9 Administrator

Administrator/Property Manager - Affordable housing

Research Administrator 2

Assistant Property Manager

Office Administrator

Government Property Administrator

Assistant Property Administrator

Construction Administrator

Property Management Administrator

Office Administrator / Client Services Coordinator

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About State Roofing, a Nations Roof Company

Position Summary

Essential Duties & Responsibilities

Qualifications

Technical Skills

Education & Experience

Why Join State Roofing?

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