Top 2062 Support specialist Jobs in Plymouth, Mn

Office Support Specialist - City Clerk
City of Plymouth, MN —Plymouth, MN
- $30.25 - $39.16 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Writing skills
- AD&D insurance
- Disability insurance
1d
Clinic Support Specialist
Fairview Health Services —Maple Grove, MN
- $22.96 - $32.42 an hour
- 8 hour shift
- Medical office experience
- Mid-level
- Clinic
12d
Documentation Specialist
viva —Plymouth, MN
- $35.39 - $40.39 an hour
- 8 hour shift
- Mid-level
- Office
- Organizational skills
2d
HR Specialist: Talent Acquisition
Tri-State Drilling —Plymouth, MN
- $60,000 - $80,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Specialist II, Project Management
Boston Scientific —Maple Grove, MN
- $75,100 - $142,600 a year
- Part-time
- Hybrid work
- Office
- Microsoft Office
- Analysis skills
Service Support Specialist I
Boston Scientific —Arden Hills, MN
- $51,000 - $96,900 a year
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Senior Commissioning Specialist
CMTA —Minneapolis, MN
- $100,000 - $135,000 a year
- Full-time
- Construction site
- 5 years
- Engineering
- AD&D insurance
- Disability insurance
Quick Apply
Senior Trade Compliance Specialist
Entegris —Chaska, MN
- $80,000 - $102,000 a year
- Full-time
- Bachelor's degree
- Product management
- Mentoring
- Paid holidays
- Health insurance
Quick Apply
Sr. Fitness & Wellness Specialist
HealthSource Solutions —Minneapolis, MN
- $48,000 - $52,500 a year
- Full-time
- CPR Certification
- Customer service
- Mid-level
- Continuing education credits
- Health savings account
Quick Apply
10d
Billing and AP Specialist
Xigent Solutions —Minnetonka, MN
- $57,000 - $68,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Marketing & Content Specialist
Manufacturers Alliance —Golden Valley, MN
- $70,000 - $75,000 a year
- Full-time
- Hybrid work
- 7 years
- Marketing
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
Leasing/Housing Specialist
Lang Nelson Associates Inc —Brooklyn Center, MN
- From $24 an hour
- Full-time
- Background check
- Sales
- English
- Health savings account
- Health insurance
Quick Apply
Parts Department Specialist
Martin Marietta —Maple Grove, MN
- $32.80 - $42.00 an hour
- Weekends as needed
- 3 years
- Ability to climb stairs
- Ability to lift 50 pounds
- Health savings account
- AD&D insurance
Insurance Sales Specialist
Steven A Miller Agency, LLC —Fridley, MN
- $50,000 - $75,000 a year
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
Customer and Regulatory Specialist
Hawkins Inc —Roseville, MN
- $70,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Paid holidays
Quick Apply
Admissions Specialist
US Aviation Academy —Blaine, MN
- $19.50 - $21.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Salesforce
- Health insurance
- Dental insurance
Quick Apply
2d
Loan Collateral Specialist, Senior
Alerus Financial —Minnetonka, MN
- $23 - $28 an hour
- 6 years
- Office
- Continuous improvement
- Paid holidays
- Disability insurance
Quick Apply
B2B Sales Professional
Altruism Financial —Maple Grove, MN
- $80,000 - $125,000 a year
- Full-time
- Sales
- Mid-level
- Business development
- Paid training
- 401(k)
Quick Apply
12d
Cash Management Banking Specialist
First Resource Bank —Lino Lakes, MN
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Travel
Quick Apply
3d
Therapeutic Recreation Specialist
Sholom Community Alliance —Saint Louis Park, MN
- $20 - $24 an hour
- On call
- CPR Certification
- BLS Certification
- Mid-level
- 403(b) matching
- Health savings account
Quick Apply

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Office Support Specialist - City Clerk

City of Plymouth, MN -
Plymouth, MN

Apply Now

Job Details

Full-time
$30.25 - $39.16 an hour
1 day ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Computer literacy
Writing skills
Employee relationship building
Administrative experience
High school diploma or GED
Clerical experience

Full Job Description

Description

At the City of Plymouth, we all work together to add quality to life. This mission and our guiding values – CIVIC: customer focus, integrity, visionary, inclusion and connection – shape our work as we advance the City Council’s strategic priority to be a city of choice. We are seeking candidates who are eager to adopt and champion our mission and values.

The Office Suppport Specialist - City Clerk will perform essential day to day activities of the clerk division specializing in requirements for city licensing and elections and provide customer service and office support services for the Administrative Services Department.

Essential Functions

Lead election preparation activities.

Coordinate polling place logistics with polling locations and other staff.
Ensure voting equipment is maintained, programmed and properly tested according to law.
Create and update election guides and forms to provide clear instructions to election judges.
Create and update polling place emergency plans including site safety procedures, building specific evacuation and shelter plans, emergency communications and contact information.

Assist with local, state and national elections to ensure that elections conform to all statutory requirements.

Assemble training materials, precinct materials, pack supply boxes and transfer cases.
Assist with election judge training and assign judges.
Assist with redistricting process to balance precinct populations throughout the city.
Process absentee ballot applications, return of voted ballots and tabulation of ballots.
Assists with election night activities and other election-related duties as assigned.

Accountable for city licensing functions in accordance with city code and state statutes.

Maintain required licensing records and respond to license inquiries.
Process new and renewal applications, coordinate with the Police Department on background investigations, and communicate and educate applicants regarding requirements and status.
Issue licenses.
Prepare council reports and public hearing notices.

Provide exceptional service to internal and external customers.

Interact with others in a manner that is professional and inspires open communication.
Help to create and maintain a respectful workplace culture and champion diversity, equity and inclusion.
Participate in citywide training designed to strengthen competencies in areas such as communications, leadership, decision-making and problem solving.

Receive visitors, answer calls and online inquiries in a pleasant, businesslike manner and answer questions or direct individuals in a manner that provides them with their information accurately and with minimum delay.

Respond to a wide variety of online, telephone and in-person inquiries regarding city services, programs, meetings, events, and direct those inquiries to the appropriate individuals/departments.
Schedule meeting rooms, update information kiosk, notarize documents and receive applications.

Provide clerical support to the department ensuring that materials are prepared and processed accurately, in the proper format and in a timely fashion.

Use Microsoft Office software to produce correspondence, reports, presentations and certificates.
Maintain areas on the city’s website as assigned.
Process and distribute department mail and coordinate special deliveries.
Monitor and order city-wide supplies (letterhead, envelopes, cardstock, business cards, stamps, name tags, etc.) as requested and going out for bid with supplies’ vendors when necessary.
Process check requests and reimbursements for payment.
Create purchase orders and invoices as needed.
Assist with various city events, such as employee training events, State of the City, Board and Committee Recognition Event, Discover Plymouth and other events as assigned.

Provide support for city boards and commissions by assembling interview packets, updating rosters and uploading meeting packets when requested.

Assist with records management program by utilizing retention schedule, scanning and uploading documents, creating file structures and workflows and assisting with data requests as assigned.

Support city council activities as needed.

Prepare and distribute weekly Council Information Memorandum and meeting packets.
Order meals, set up meeting rooms and maintain official calendars.

Perform other duties as apparent or assigned.

Qualifications

Minimum Qualifications

High school diploma or equivalent
Three years of skilled clerical experience working in an office environment
Computer proficiency and working knowledge of Microsoft Office Software
Demonstrated conduct/performance that supports and advances the City of Plymouth's mission and guiding values, as well as the City Council's strategic themes.
Ability to effectively work with others and back up others, as assigned.
Ability to deal discreetly with confidential departmental information.
Ability to prioritize work responsibilities and effectively utilize time.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain effective working relationships with others.
Demonstrated ability to perform in accordance with the City of Plymouth’s CIVIC values (customer focus, integrity, visionary, inclusion and connection) and comfort with supporting and advancing the city council’s strategic priorities.

Desired Qualifications

Local government experience
Skilled in use of computers and general office equipment including postage machine, copier, scanners, and switchboard
Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat Pro, Publisher, and Adobe Reader Software
Professional business writing skills

Supplemental Information

PHYSICAL REQUIREMENTS
The employee must be able to lift/carry items from 0 – 24 pounds from 0 – 6 feet. Employee must be able to lift items such as election materials/supplies, voting tabulators, ballots, election storage materials, mail bins and packages, files, office equipment and copy paper. Must be able to be physically present and travel to various city buildings and polling places as needed to perform essential duties of position.

Apply Now

Refine Your Search

support specialist jobs in plymouth, mn

Office Support Specialist - City Clerk

Clinic Support Specialist

Documentation Specialist

HR Specialist: Talent Acquisition

Specialist II, Project Management

Service Support Specialist I

Senior Commissioning Specialist

Senior Trade Compliance Specialist

Sr. Fitness & Wellness Specialist

Billing and AP Specialist

Marketing & Content Specialist

Leasing/Housing Specialist

Parts Department Specialist

Insurance Sales Specialist

Customer and Regulatory Specialist

Admissions Specialist

Loan Collateral Specialist, Senior

B2B Sales Professional

Cash Management Banking Specialist

Therapeutic Recreation Specialist

I want to receive the latest job alert for support specialist in plymouth, mn

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