Top 21 Program assistant Jobs in Pocatello, Id

Administrative Assistant
City of Pocatello —Pocatello, ID
- Word processing
- English
- Research
- Wellness program
- Paid holidays
Referral Program Coordinator
Portneuf Health —Pocatello, ID
- Full-time
- Hybrid work
- Mid-level
- High school diploma or GED
- 2 years
- Health insurance
- Tuition reimbursement
Program Assistant
ISU Institute of Rural Health —Pocatello, ID
- $15 - $17 an hour
- Part-time
- Computer literacy
- Public speaking
- University
- Flexible schedule
Quick Apply
Administrative Assistant – Pocatello
The Idaho Foodbank —Pocatello, ID
- Weekends as needed
- Microsoft Outlook
- Pass drug screening
- Mid-level
Administrative Assistant (Spanish Speaking Preferred)
Ruchti & Beck Law Office —Pocatello, ID
- Full-time
- Background check
- Google Workspace
- Computer literacy
Quick Apply
10d
Vocational Support Specialist (Job Coach)
Caregiver —Pocatello, ID
- $13 - $15 an hour
- Part-time
- 18 years or older
- CPR Certification
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Recruitment Coordinator, High School Equivalency Program (2554)
Idaho State University —Pocatello, ID
- $49,750 a year
- Overnight shift
- Spanish
- High school
- English
- Health insurance
- Dental insurance
Social Services Administrative Assistant
The Salvation Army Cascade Division —Pocatello, ID
- $15 an hour
- Part-time
- In person
- Microsoft Word
- ServSafe
- Public speaking
9d
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Pocatello, ID
Target —Pocatello, ID
- $64,000 - $128,000 a year
- Weekends as needed
- Inventory management
- Merchandising
- Mid-level
- Paid holidays
- Disability insurance
20h
Clinical Instructor OR Clinical Assistant Professor, Career and Technical Education Program (3772)
Idaho State University —Pocatello, ID
- $55,000 - $65,000 a year
- School experience
- Doctoral degree
- 3 years
- Health insurance
- Dental insurance
Legal Administrative Specialist (Probate)
US Interior, Bureau of Indian Affairs —Fort Hall, ID
- $43,892 - $104,610 a year
- Part-time
- Background check
- Clean driving record
- Writing skills
12d
Clinical Site Coordinator/Clinical Assistant Professor - North Idaho, PA Studies (2889)
Idaho State University —Pocatello, ID
- $95,000 - $103,497 a year
- Full-time
- Medicine
- Surgery
- Mid-level
- Health insurance
- Dental insurance
Clinical Assistant Professor, Audiology Program (3651)
Idaho State University —Pocatello, ID
- $85,000 - $90,000 a year
- Supervising experience
- University
- Doctor of Philosophy
- Health insurance
- Dental insurance
1h

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Administrative Assistant

City of Pocatello -
Pocatello, ID

Apply Now

Job Details

Permanent

Benefits

Wellness program
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Employee assistance program
Vision insurance
Loan forgiveness
Life insurance

Qualifications

Visitor query response
Computer operation
Office activity coordination
Constituent services
Word processing
Operations coordination
Spreadsheets
Client inquiry handling
In-person customer service
Filing
Employee relationship building
English
Administrative experience
High school diploma or GED
Desktop applications
Clerical experience
Productivity software
Office management
Custom report preparation
Office record organization
Database software proficiency

Full Job Description

Job Description

The Administrative Assistant performs a wide range of office support functions using independent judgment in applying existing policies and procedures to complete assignments and respond to non-routine inquiries and explain department/division services, policies, procedures and rationale for decisions to customers. The position serves as a point of contact for staff and/or the public to know who’s doing what and where, and to coordinate office functions and perform clerical/secretarial/administrative support duties with considerable independence and discretion in applying policies and procedures.

The position may be assigned to manage and maintain one or more department specific databases, requiring knowledge of department programs and objectives. The job includes research, compilation and organization of materials/data for staff use and/or preparation of reports or presentations. Duties include composing correspondence on own initiative or from general instructions, formatting and typing a variety of sensitive, confidential, official and/or legal letters and documents. The Administrative Assistant position assists in invoicing, processing accounts payable and accounts receivable, payroll and time records and includes preparing required reports (daily, monthly, annually), and maintaining related files.

The position maintains office records and files, coordinates communications, and provides support for various meetings. The position may be assigned special projects.

The Administrative Assistant works independently under limited supervision following prescribed policies, procedures and guidelines requiring initiative, independent judgment, confidentiality, sensitivity to customers and meticulous follow through.

Work requires attention to detail and good organizational skills, and is reviewed for adherence to instructions, accuracy, completeness and conformance to standard practice or precedent. The job works in a general office environment with a moderate noise level.

ESSENTIAL DUTIES AND RESPONSIBILITIES

May perform special projects that may require independent research and analysis, handles difficult or upset citizens, researches problems, prepares and maintains reports for specific department functions, manages/maintains various department specific database, composes correspondence, and prepares reports on selected issues and processes. May dispatch calls in some departments.
Creates and closes files or work orders, compiles and monitors report data, and enters data into database software; coordinates responses to constituent emails and communications by providing direct responses or directing inquiries to the appropriate unit or person; and provides support for various meetings, including transcription.
Interprets governing regulations, policies and procedures as needed to assist customers or other staff, and maintains files, records and department contracts.
Answers inquiries and provides information to the public, other City departments, businesses and private individuals.
Performs other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.
Performs all work duties and activities in accordance with City policies, procedures, and safety practices.
This classification is distinguished from the Department Specialist by the overall complexity, difficulty and independence required for the position. Guidelines and precedents to follow are less detailed and explicit than the Department Specialist.

ACCEPTABLE EXPERIENCE, TRAINING, LICENSES AND/OR CERTIFICATIONS

High school diploma or GED;
Preferred Associates Degree in Office Practices or related field;
Three (3) years’ related administrative support experience, preferably in a governmental environment.

An equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.

CLASSIFICATION REQUIREMENTS
The requirements listed below are representative of the minimum knowledge, skill, and/or ability required for an individual to satisfactorily perform each essential duty satisfactorily and be successful in the position.

Knowledge of:

Department programs, objectives, policies and procedures;
Customer service principles and procedures;
Database management;
Principles and procedures of record keeping and reporting;
Modern office functions, management, processes and procedures;
Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, desktop publishing and other required applications.

Skill and Ability to:

Coordinate and monitor administrative functions to ensure efficient and accurate work flow and related products;
Interpret, apply and explain complex information such as regulations, policies or services;
Perform complex administrative functions such as record keeping, file maintenance, prioritizing assignments, performing special projects and preparing reports;
Perform database management;
Answer inquiries and provide information to the public, other City departments, businesses and private citizens;
Independently research, compile and organize materials to prepare reports, handle complaints or resolve problems;
Operate a personal computer and job-related software applications;
Maintain a collaborative and cooperative working relationship with elected and appointed officials, other City employees, and the public;
Maintain a professional demeanor and confidentiality of work performed at all times;
Communicate effectively in the English language at a level necessary for efficient job performance;
Complete assignments in a timely fashion; understand and comply with all rules, policies and regulations;
Perform all duties in accordance with City policies and procedures with regard for personal safety and that of other employees and the public.

PHYSICAL REQUIREMENTS
While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of office equipment. The employee must occasionally lift and/or move up to 25 pounds with assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

The City of Pocatello offers a generous benefits package to full-time employees:

Medical
Prescription
Dental
Vision
Life Insurance
PERSI Retirement
PERSI Choice 401(k)
457 Retirement Planning
HRA VEBA Contributions
Employee Assistance Program
Flexible Spending Accounts
- Medical
- Dependent Care
Vacation Time
Sick Time
11 Paid Holidays
Education Assistance
Employee Wellness Program
Public Service Loan Forgiveness (PSLF) Eligible Employer

Company Description

Nestled in the foothills of the majestic Rocky Mountains, Pocatello offers a perfect blend of work and play. With a semi-arid climate, you can experience the best of all four seasons, from hiking and skiing to fishing and camping. Plus, you're just a short drive away from Yellowstone National Park, Grand Teton National Park, Lava Hot Springs, and other must-visit destinations.

All job offers are contingent upon successful completion of a criminal background check.

Apply Now

Refine Your Search

program assistant jobs in pocatello, id

Administrative Assistant

Referral Program Coordinator

Program Assistant

Administrative Assistant – Pocatello

Administrative Assistant (Spanish Speaking Preferred)

Vocational Support Specialist (Job Coach)

Recruitment Coordinator, High School Equivalency Program (2554)

Social Services Administrative Assistant

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Pocatello, ID

Clinical Instructor OR Clinical Assistant Professor, Career and Technical Education Program (3772)

Legal Administrative Specialist (Probate)

Clinical Site Coordinator/Clinical Assistant Professor - North Idaho, PA Studies (2889)

Clinical Assistant Professor, Audiology Program (3651)

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