Top 99 Administrative assistant operations Jobs in Pompano Beach, Fl

Operations Administrative Coordinator - Pompano Beach, FL
Jacobs —Pompano Beach, FL
- $58,240 - $68,640 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
1d
Administrative Assistant
Funky Buddha Management LLC —Oakland Park, FL
- $50,000 - $60,000 a year
- Google Workspace
- Research
- Mid-level
Quick Apply
Office Assistant
Vasile Elevator Inc —Pompano Beach, FL
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
CYB Human Resources —Fort Lauderdale, FL
- $24 - $26 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Administrative Operations Coordinator
Panzarella MRF LLC —Pompano Beach, FL
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Assistant
Cosmetic Solutions —Boca Raton, FL
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
Warehouse Office Support
Home Depot —Pompano Beach, FL
- Entry level
Operations and Administrative Assistant
GBS Group —Miramar, FL
- $58,000 - $65,000 a year
- Overtime
- Spanish
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Quick Apply
Office Assistant
Lagaci, Inc —Pompano Beach, FL
- Full-time
- Office
- QuickBooks
- In-person
Quick Apply
Administrative Assistant
Steel Fabricators, LLC —Oakland Park, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
Front Desk Administrator
Robinson and Casey, PLLC —Boca Raton, FL
- $55,000 - $58,000 a year
- Online Application
- Inventory management
- Administrative experience
- High school diploma or GED
Quick Apply
Office Administrative Assistant
Advanced Aquatic Services, Inc. —Deerfield Beach, FL
- $18 - $19 an hour
- Full-time
- Background check
- Customer service
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Assistant/Office Manager
INFUSE —Boca Raton, FL
- Full-time
- Office
- Entry level
Quick Apply
Office Assistant
Alkali Scientific —Fort Lauderdale, FL
- $17.00 - $21.50 an hour
- 8 hour shift
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant (That wants to grow with us!)
Reach Home Loans —Boca Raton, FL
- $15 - $25 an hour
- Full-time
- Sales
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Admin/Events Assistant to CEO (Boca Raton)
Black Dragon Capital —Boca Raton, FL
- $45,000 - $60,000 a year
- Full-time
- English
- Driver's License
- Driving
Quick Apply
Administrative Assistant
Florida Clinical Trials Group —Tamarac, FL
- $20 an hour
- Full-time
- Spanish
- Google Workspace
- Medical office experience
- Paid time off
Quick Apply
11d
Administrative Coordinator - Club Operations
Pier Sixty Six —Fort Lauderdale, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
ADMINISTRATIVE ASSISTANT I OPS - 60934075
The State of Florida —Fort Lauderdale, FL
- $20 an hour
- Temporary
- Background check
- Addiction Medicine
- Adults
- Paid holidays
- Dental insurance
1d
Executive Assistant
Stalwart Management —Miami Lakes, FL
- From $45,000 a year
- Weekends as needed
- Google Workspace
- English
- Mid-level
- 401(k)
- Paid time off
Quick Apply

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Operations Administrative Coordinator - Pompano Beach, FL

Jacobs -
Pompano Beach, FL

Apply Now

Job Details

Full-time
$58,240 - $68,640 a year
1 day ago

Benefits

Caregiver leave
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Content management systems
High school diploma or GED
Driver's License
Documentation tools
SharePoint

Full Job Description

Location

Pompano Beach, Florida, United States

Capabilities

Operations and Maintenance

Office Setup

Office/Onsite

Job ID

#43726

Industry

Water

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

1. Fleet Management

Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.

2. Jacobs Systems & Purchasing Support

Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.

3. Administrative Support & Office Operations

Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.

4. Training, Documentation & Culture Support

Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.

5. Information Management & Operational Support

Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.

6. Property Damage Claims Administration

Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.

7. Property Management Coordination

Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

#LI-JA2

Here's what you'll need

High school diploma or equivalent; associate degree or higher preferred.
3–5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions & Physical Requirements:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Posted Salary Range: Minimum

58,240.00

Posted Salary Range: Upper

68,640.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $58,240.00 to $68,640.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on August 13, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Apply Now

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