Top 65 Scheduler Jobs in Ponte Vedra, Fl

Administrative Assistant
Mountainstar Capital Partners Inc —Ponte Vedra Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
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HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Clerk OR Scheduling & Billing
UF Health —Saint Johns, FL
- Full-time
- Customer service
- Computer literacy
- Windows
Surgery Scheduler
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Surgery
- Customer service
- HIPAA
Quick Apply
Client Success Coordinator/Administrative Assistant
Ennis, Pellum & Assoc, CPAs —Jacksonville, FL
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Surgery Scheduler Supervisor
Nemours —Jacksonville, FL
- Full-time
- Surgery
- Mid-level
- Mentoring
5d
Administrative Assistant
NEW LIFE CHRISTIAN FELLOWSHIP —Jacksonville, FL
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Jacksonville, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
10d
Senior Scheduler
BAE Systems Inc. —Jacksonville, FL
- $75,254 - $127,930 a year
- Full-time
- Mid-level
- Office
- Travel
- Health savings account
- Paid holidays
10d
Administrative Assistant
VESTA PROPERTY SERVICES INC —Jacksonville, FL
- $18.00 - $21.84 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Health savings account
- Health insurance
Quick Apply
Front Desk/Administrative Assistant
FirstService Residential —Saint Augustine, FL
- $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
11d
Medical Office Scheduler – Pain Management & Spine Surgery
Southeast Orthopedic Specialists —Jacksonville, FL
- Full-time
- Surgery
- Medical office experience
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
Patient Scheduler Coordinator
Ascension —Jacksonville, FL
- Full-time
- High school diploma or GED
- 1 year
- Outpatient
- Disability insurance
- Health insurance
1d
Bookkeeper/Administrative Assistant
Sovereign - Jacobs —Saint Augustine, FL
- $20 - $25 an hour
- Weekends as needed
- Computer literacy
- Writing skills
- Windows
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrative Assistant
Ace Hardware —Jacksonville, FL
- $19 - $20 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
FirstService Residential —Saint Johns, FL
- $21 - $25 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
3d
Therapy Scheduler, Bartram Inpatient Hospital, Full-time
BROOKS REHABILITATION —Jacksonville, FL
- Full-time
- Hybrid work
- Hospitality
- Hospital
- Inpatient
- Paid time off
- Employee discount
Quick Apply
Home Care Scheduler
Assisting Hands of Jacksonville Beaches —Jacksonville, FL
- $55,000 - $62,500 a year
- Weekends as needed
- Background check
- Mid-level
- Office
- Paid time off
Quick Apply
11d
Therapy Scheduler, Bartram Inpatient Hospital, Full-time (1948)
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Hybrid work
- Hospitality
- Hospital
- Inpatient
- Paid time off
- Employee discount
MH-60R Scheduler
Valiant Integrated Services —Mayport, FL
- Microsoft Excel
- Ability to walk for extended periods
- Mid-level
Quick Apply

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Administrative Assistant

Mountainstar Capital Partners Inc
Ponte Vedra Beach, FL

Quick Apply

Job Details

Full-time

Qualifications

Research
Graphic design
Visual communication design

Full Job Description

JOB TITLE: Administrative Assistant

REPORTS TO: Special Projects Manager / Director of Strategic Initiatives

SUMMARY:

The Administrative Assistant provides high-level administrative, operational, and project support to the Special Projects Manager, Director of Strategic Initiatives, and the Office of the President. This role supports executive-level initiatives, coordinates cross-functional activities, and contributes to strategic projects across the organization.

This position requires a highly organized, adaptable professional with strong communication skills, attention to detail, and the ability to manage sensitive and confidential information. The role is dynamic in nature, with responsibilities that evolve based on organizational priorities and leadership needs.

DUTIES AND RESPONSIBILITIES:

Executive & Strategic Support
- Provide administrative support to the Special Projects Manager, Director of Strategic Initiatives.
- Assist with formal communications to the Board of Trustees, ensuring professionalism and accuracy.
- Conduct research and compile information for special projects and strategic initiatives.
- Prepare reports, presentations, and executive-level materials as requested.
- Maintain confidentiality of all sensitive organizational and strategic information.
Communications & Design
- Design and distribute newsletters for MountainStar Partners.
- Create visual materials and presentations using Canva or similar platforms.
- Support development of internal and external communications.
Travel & Scheduling Coordination
- Coordinate transportation and travel arrangements for executive leadership and Board-related activities.
- Organize and schedule meetings, appointments, and calendars using administrative systems.
- Submit and reconcile expense reports.
Meeting & Event Coordination
- Schedule, coordinate, and facilitate executive and Board-related meetings.
- Prepare meeting materials and record minutes as directed.
- Manage executive conference/board room calendar and ensure readiness for meetings.
- Assist with planning and execution of events and organizational activities.
Office & Administrative Operations
- Answer calls, emails, and correspondence in assigned areas.
- Receive and direct visitors appropriately.
- Maintain executive office and breakroom supply inventory.
- Receive and distribute deliveries to appropriate departments.
- Develop and maintain filing systems and contact lists.
- Serve as a point of contact for internal and external vendors.
- Handle administrative requests and queries from the executive team.
Project & Cross-Functional Support
- Maintain communication across departments as directed.
- Assist with project work and special initiatives as assigned.
- Provide general administrative and operational support across multiple functional areas.
- Perform other related duties as assigned by management.
Competencies
- Diversity: Demonstrates knowledge of EEO policy; promotes a respectful and inclusive environment.
- Ethics: Works with integrity; maintains trust and upholds organizational values.
- Adaptability: Effectively manages competing priorities and adjusts to changing needs.
- Analytical Skills: Collects and synthesizes data to support decision-making.
- Dependability: Meets deadlines, follows through on commitments, and takes accountability.
- Interpersonal Skills: Maintains professionalism, confidentiality, and effective working relationships.
- Communication: Communicates clearly and professionally in both written and verbal formats.
- Organizational Support: Adheres to policies and supports organizational goals.
- Problem Solving: Identifies issues and develops effective solutions.
- Professionalism: Demonstrates tact, discretion, and composure under pressure.
- Quality & Productivity: Produces accurate work in a timely manner.
- Safety & Security: Follows safety procedures and protects organizational resources.
- Teamwork: Collaborates effectively and contributes to a positive work environment.
Qualifications
- Minimum of 2–4 years of administrative or executive support experience preferred.
- Experience supporting senior leadership or Board-level functions preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Canva or similar design platforms required.
- Strong organizational, multitasking, and time management skills.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong attention to detail and commitment to quality.
Physical Demands and Work Environment Expectations
- Role requires flexibility and responsiveness to evolving priorities.
- Ability to manage multiple assignments with varying deadlines.
- Professional presence and interaction with executive leadership, Board members, and external stakeholders.
- Each day may present different responsibilities aligned with strategic initiatives and organizational needs.
- Prolonged periods of sitting and working at a computer.
- Ability to occasionally lift office materials (up to 15 pounds).

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Refine Your Search

scheduler jobs in ponte vedra, fl

Administrative Assistant

HR Administrative Assistant

Clerk OR Scheduling & Billing

Surgery Scheduler

Client Success Coordinator/Administrative Assistant

Surgery Scheduler Supervisor

Administrative Assistant

Administrative Assistant - Operations & Supply Chain

Senior Scheduler

Administrative Assistant

Front Desk/Administrative Assistant

Medical Office Scheduler – Pain Management & Spine Surgery

Patient Scheduler Coordinator

Bookkeeper/Administrative Assistant

Office Administrative Assistant

Administrative Assistant

Therapy Scheduler, Bartram Inpatient Hospital, Full-time

Home Care Scheduler

Therapy Scheduler, Bartram Inpatient Hospital, Full-time (1948)

MH-60R Scheduler

I want to receive the latest job alert for scheduler in ponte vedra, fl

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