Top 13 Event planner Jobs in Ponte Vedra Beach, Fl

Marketing Event Coordinator
LIFE CARE E-TOWN INC —Jacksonville, FL
- From $60,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- In-person
- Health savings account
- Health insurance
Quick Apply
Community and Special Event Coordinator, Family Support Services, Wolfson Children's Hospital
Wolfson Children's Hospital —Jacksonville, FL
- Full-time
- Background check
- Bachelor of Science
- Bachelor's degree
Quick Apply
7d
Event Planner
Intercontinental Exchange Holdings, Inc. —Jacksonville, FL
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
Event Coordinator
RISING LEADERS OF NORTH FLORID —Saint Augustine, FL
- $40,000 - $45,000 a year
- Weekends as needed
- Background check
- Clean driving record
- Pass drug screening
Quick Apply
Executive Sous Chef - Golf & Special Events
PROOF OF THE PUDDING —Ponte Vedra Beach, FL
- $80,000 - $90,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Event Coordinator
Main Event Entertainment —Jacksonville, FL
- $16.00 - $19.25 an hour
- Weekends as needed
- Microsoft Excel
- Office
- Entry level
- Tuition reimbursement
- Paid time off
7d
Special Events & Volunteer Coordinator
THE SALVATION ARMY A GEORGIA CORP —Jacksonville, FL
- $20.24 - $20.77 an hour
- Weekends as needed
- Research
- Mid-level
- Office
Assistant Market Manager Event Planner and Administration
Dig Local Network —Atlantic Beach, FL
- $18 - $20 an hour
- Part-time
- Hybrid work
- Research
- Administrative experience
- High school diploma or GED
- Flexible schedule
Quick Apply
3d
Event Coordinator
Sugarfire Smokehouse —Jacksonville, FL
- Full-time
- Bar
- Sales
- Basic math
Quick Apply
Sales Lead Generation-Event Planner-B2B-Community Engagement
BODY20 Ponte Vedra Beach —Ponte Vedra Beach, FL
- $15 an hour
- Part-time
- Google Workspace
- Mid-level
- Communication skills
Quick Apply

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Community and Special Event Coordinator, Family Support Services, Wolfson Children's Hospital
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Marketing Event Coordinator

LIFE CARE E-TOWN INC
Jacksonville, FL

Quick Apply

Job Details

Full-time
From $60,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Digital marketing tools
Sales management systems proficiency

Full Job Description

Vicars Landing at eTown, a premier lifestyle community within Jacksonville’s master-planned eTown development, located on 11003 E Town Pkwy, FL 32256, is designed to deliver exceptional lifestyle experiences and a vibrant member culture, offering independent living, assisted living, and memory care in a resort-style environment.

This position is a critical, front-line role supporting all marketing and sales efforts within the Welcome Center. The Marketing Event Coordinator serves as a key operational and hospitality partner to the sales and marketing team, ensuring an exceptional customer experience, disciplined execution of events and communications, accurate CRM reporting, and meticulous coordination of presales activity.

This role blends high-touch hospitality with advanced administrative, technical, and coordination responsibilities and requires exceptional organization, attention to detail, professionalism, and comfort with technology and data.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Welcome Center Hospitality & Operations

Serve as a primary point of contact within the Welcome Center, creating a warm, hospitality-inspired, high-end experience for prospects, families, and partners.
Greet guests with professionalism, discretion, and attention to detail.
Manage incoming calls, walk-ins, scheduling support, and day-to-day office coordination.
Ensure all sales and marketing materials are current, well-stocked, and presentation-ready.
Prepare the Welcome Center before events and restore it afterward to impeccable condition.
Support sales team logistics to ensure a polished, organized, and welcoming environment at all time

2. Event Planning & Management

Plan, schedule, and coordinate on-site and off-site marketing and sales events, ensuring smooth, well-executed experiences.
Maintain and update the master marketing and events calendars, keeping stakeholders aligned.
Coordinate with external agencies on invitations, timing, distribution, and follow-up logistics.
Track RSVPs, materials, setup, breakdown, and post-event follow-up in coordination with the sales team.

3. CRM & Reporting (Aline)

Serve as a key CRM user, maintaining accurate and up-to-date records in Aline.
Support sales and marketing workflows through disciplined data entry and system management.
Prepare reports as needed related to inquiries, sales activity, events, reservations, inventory and other metrics.
Ensure clean data, organized records, and reliable reporting to support decision-making.

4. Budget & Invoice Processing

Process invoices and track expenses against approved budgets as requested.
Coordinate with agencies to ensure timely invoicing and monthly reconciliation.
Flag budget variances and support accurate financial reporting.

5. Marketing Communications, Brand & Digital Support

Support execution of the Master Communications Plan in collaboration with the Director of Sales and Marketing.
Serve as a day-to-day liaison with the advertising agency, coordinating timelines, approvals, and delivery of tactical marketing materials.
Assist with execution of marketing communications including emails, invitations, newsletters, and digital content from draft through deployment.
Support brand consistency across channels through content proofing, copyediting, and version control.
Assist with social media and digital content coordination, including calendar management and quality review.

6. Buyer Retention & Engagement

Support buyer retention through consistent communication, events, and high-touch engagement during the presales period.
Serve as a liaison between the sales team and depositors, helping identify and address engagement or retention needs.
Assist in managing depositor referral initiatives and tracking referral activity.
Ensure depositors experience continuity, responsiveness, and a sense of connection throughout the sales and construction timeline.

7. Presales Selections, Inventory & Project Coordination

Support the presales customer journey by coordinating selections of options and upgrades prior to construction completion.
Track reservations, cancellations, option selections, and upgrade decisions with accuracy and discipline.
Maintain inventory, reservation status, and reporting within Aline.
Coordinate documentation, timelines, and internal communication related to buyer selections.
Support depositors and the sales team throughout construction to ensure clarity, organization, and ongoing engagement leading up to eventual move-ins

Education & Experience:

Bachelor’s degree preferred. Prior experience in customer service and/or office management is strongly preferred.

JOB REQUIREMENTS

Skills, Abilities & Competencies:

Strong organizational and prioritization skills, with the ability to manage multiple workflows, deadlines, and details in a fast-paced, highly visible environment.
Polished written and verbal communication skills, with a professional, confident, and hospitality-forward presence when engaging with despositors, team members, and partners.
Comfort working with people of all ages and backgrounds, demonstrating discretion, empathy, and sound judgment in customer-facing situations.
High level of technology fluency, including CRM systems, digital tools, and basic marketing platforms; comfortable learning new systems and processes.
Detail-oriented and data-conscious, with an appreciation for accuracy in reporting, documentation, and marketing execution.
Collaborative mindset with the ability to work effectively alongside sales, marketing, operations, and external agency partners.
Proactive, curious, and eager to build a foundation in marketing, sales, and customer experience through hands-on execution and exposure.

PHYSICAL DEMANDS

While performing the essential functions of this job, the employee is regularly required to stand, walk, sit, talk hear, and occasionally required to reach with hands and arms, stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 30 pounds and be able to work at heights. Specific vision abilities required by the job include close, distance, and peripheral vision, depth perception and the ability to adjust focus as well as work on a computer for extended periods of time. The employee must be able to communicate verbally with other on the phone or in person.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

event planner jobs in ponte vedra beach, fl

Marketing Event Coordinator

Community and Special Event Coordinator, Family Support Services, Wolfson Children's Hospital

Event Planner

Event Coordinator

Executive Sous Chef - Golf & Special Events

Event Coordinator

Special Events & Volunteer Coordinator

Assistant Market Manager Event Planner and Administration

Event Coordinator

Sales Lead Generation-Event Planner-B2B-Community Engagement

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