Top 151 Executive administrator Jobs in Poolesville, Md

Executive Assistant to CEO
MONTGOMERY COUNTY ECONOMIC DEVELOPMENT CORPORATION —Rockville, MD
- $85,000 - $95,000 a year
- Full-time
- Writing skills
- Office
- Organizational skills
Quick Apply
5d
Executive Administrator to the CEO
Dynalectric Company —Dulles, VA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Word
- Writing skills
- Office
Director, Executive Office
ASHP —Bethesda, MD
- $148,000 - $184,500 a year
- Weekends as needed
- Hybrid work
- Office
- Bachelor's degree
- Travel
- Health insurance
- Dental insurance
Administrative Operations Specialist
Think Tank, inc. —Silver Spring, MD
- Contract
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Executive Director - Civil Engineering Membership Organization
Engineers & Surveyors Institute —Chantilly, VA
- Full-time
- Public speaking
- Office
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
VP of Operations (Data Center/ Structured Cabling)
Proteam Solutions —Ashburn, VA
- Full-time
- Remote
- Analysis skills
- Continuous improvement
- Training & development
Quick Apply
Vice President - CARFAX for Police
CARFAX —Centreville, VA
- $225,000 - $250,000 a year
- Full-time
- Senior level
- Leadership
Quick Apply
Executive Administrator SSDP/SWAC
Galapagos Federal Systems LLC. —Reston, VA
- $120,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Executive Administrator
Lockheed Martin Corporation —Arlington, VA
- $71,600 - $126,155 a year
- Weekends as needed
- Microsoft Outlook
- 5 years
- Word processing
- Paid jury duty
- Paid holidays
Administrative Officer Advisor 2 (Remote)
National Experienced Workforce Solutions —Fort Detrick, MD
- $65 an hour
- Part-time
- Remote
- Microsoft Word
- 5 years
- Windows
- Work from home
Quick Apply
Chief Administrative Officer
Atlantic Gateway Communications —Rockville, MD
- $140,000 - $160,000 a year
- Extended hours
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Retirement plan
Quick Apply
Chief Operating Officer
Capital Digestive Care (CDC) —Silver Spring, MD
- $250,000 - $300,000 a year
- Full-time
- Hybrid work
- Background check
- Bachelor of Science
- Finance
- Health savings account
- Health insurance
Quick Apply
6d
Vice President and Deputy Chief of Staff, Office of Chief Legal Officer
Financial Industry Regulatory Authority, Inc. —Rockville, MD
- $197,600 - $389,200 a year
- Extended hours
- Hybrid work
- Bachelor's degree
- Travel
- Organizational skills
- Paid jury duty
- Commuter assistance
Quick Apply
Executive Assistant
George Mason University —Fairfax, VA
- Online Application
- Microsoft Outlook
- Customer service
- Mid-level
Principal Support Administrator
Core One —McLean, VA
- $100,000 - $140,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch
ABCO MAINTENANCE INC. (BIC# 1854) —Fairfax, VA
- From $100,000 a year
- Full-time
- Remote
- Senior level
Quick Apply
Chief Operations Officer (COO)
RTR Pilates —Potomac, MD
- $165,000 - $250,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Director of Operations
Janitza —Ashburn, VA
- $160,000 - $200,000 a year
- Full-time
- Hybrid work
- ERP systems
- 8 years
- Analysis skills
- Health savings account
- Disability insurance
Quick Apply
12d
Vice President of Operations
Steampunk —McLean, VA
- $180,000 - $250,000 a year
- Full-time
- Business development
- Mentoring
- Training & development
Vice President, Operations
Elutia —Gaithersburg, MD
- $240,000 - $300,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Mentoring
- Senior level
- Disability insurance
- Health insurance

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Executive Assistant to CEO

MONTGOMERY COUNTY ECONOMIC DEVELOPMENT CORPORATION
Rockville, MD

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year
5 days ago

Qualifications

Project team coordination
Confidential information handling
Zoom
Employee relationship building
Managing projects
Video conferences (communication methods)
Community relationship building
Technical Proficiency
Adobe Acrobat
Logistics planning
Video conferencing systems operation

Full Job Description

Executive Assistant Job Description

Position Summary

TheExecutive Assistantis an exempt, full-time position and serves as a key member of MCEDC’s operations team, reporting to the Chief Operating Officer. The Executive Assistant willbe responsible forhelping the company function with efficiency, organization, and purpose. The ideal candidate has strong organization and prioritization skills, is solution-focused and works well with team members both in-person and virtually. The incumbent willdemonstratemeticulous attention to detail and will be adept at anticipatingneeds.

Executive Support

Serve as the primary point of contact for the President & CEO, managing the day-to-day operations of the Executive Office while ensuring the CEO's time is strategically prioritized and aligned with organizational goals.

Manage the CEO's complex calendar by prioritizing meetings, resolving scheduling conflicts, coordinating internal and external appointments, and exercising sound judgment regarding competing priorities.

Proactively anticipate the CEO's needs by preparing agendas, briefing materials, presentations, talking points, background information, and other documents to ensure effective meetings and engagements.

Draft, edit, proofread, and manage executive correspondence, reports, presentations, and other confidential communications on behalf of the CEO.

Provide support to the COO on calendar and preparatory items on an as-needed basis.

Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, registrations, visas, and other travel logistics, ensuring seamless execution.

Monitor and track executive priorities, projects, deadlines, and action items, following up with internal and external stakeholders to ensure timely completion.

Screen and prioritize incoming requests, communications, and correspondence, exercising sound judgment to determine appropriate action and escalation.

Manage executive expense reports, corporate credit card reconciliations, reimbursements, and other administrative records accurately and and in a timely fashion.

Represent the Executive Office with professionalism by building and maintaining positive relationships with Board members, elected officials, business leaders, community partners, vendors, and other key stakeholders.

Exercise the highest level of professionalism, diplomacy, discretion, and confidentiality when handling sensitive organizational, personnel, and Board matters.

Board of Directors Support

Serve as the lead coordinator for all Board of Directors activities, including regular Board and committee meetings, Board engagement events, annual retreats, orientation activities, logistics, agendas, board packets, meeting minutes, and follow-up communications.

Partner with the President & CEO and COO to ensure timely Board communications and exceptional governance support.

Coordinate all Board meeting logistics, including scheduling, venue selection, catering, audiovisual needs, meeting materials, and both on-site and off-site meeting arrangements to ensure a seamless and professional experience.

Prepare and distribute Board agendas, Board packets, briefing materials, and other documents in partnership with the President & CEO and COO, ensuring timely and accurate communication with Board members.

Attend Board and committee meetings, record accurate meeting minutes, track action items, and coordinate follow-up communications to support effective governance and accountability.

Build and maintain positive working relationships with Board members while providing exceptional administrative, logistical, and governance support with the highest level of professionalism, discretion, and confidentiality.

Office & Administrative Operations

Support efficient day-to-day office operations and administrative workflows.

Contribute to the overall success of the organization by supporting operational, administrative, and cross-functional initiatives as needed, demonstrating flexibility and a team-first approach in achieving organizational goals.

Provide high-level administrative and operational support to executive leadership on strategic initiatives as needed.

Manage executive expense reports and serve as liaison with vendors and external stakeholders.

Required Knowledge, Skills & Abilities

Excellent verbal and written communication skills.

Exceptional organizational skills with strong attention to detail.

Proven ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.

Strong judgment, professionalism, discretion, and ability to maintain strict confidentiality.

Excellent interpersonal, customer service, and relationship-building skills.

Strong project coordination, logistics, and event planning skills.

Proactive, resourceful, and solution-oriented with the ability to anticipate needs.

Proficiency in Microsoft Office Suite, Adobe Acrobat, Zoom, and standard office technology.

Preferred Experience

Seven (7) or more years supporting C-suite executives as an Executive Assistant, Executive Administrator, or an executive support professional.

Exceptional writing, editing, and proofreading skills, including executive correspondence, Board meeting minutes, briefing materials, reports, and presentations.

Experience supporting Boards of Directors, including governance logistics and Board engagement activities.

Experience coordinating executive travel, meetings, and events.

Physical Requirements and Work Environment

Professional office environment with full-time in-person attendance.

Occasional lifting of supplies and event materials may be required.

Job Type:Full-time, Exempt

Quick Apply

Refine Your Search

executive administrator jobs in poolesville, md

Executive Assistant to CEO

Executive Administrator to the CEO

Director, Executive Office

Administrative Operations Specialist

Executive Director - Civil Engineering Membership Organization

VP of Operations (Data Center/ Structured Cabling)

Vice President - CARFAX for Police

Executive Administrator SSDP/SWAC

Executive Administrator

Administrative Officer Advisor 2 (Remote)

Chief Administrative Officer

Chief Operating Officer

Vice President and Deputy Chief of Staff, Office of Chief Legal Officer

Executive Assistant

Principal Support Administrator

CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch

Chief Operations Officer (COO)

Director of Operations

Vice President of Operations

Vice President, Operations

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