Accuracy. Organization. Data. Follow-Through.
Structall Building Systems is a manufacturer and distributor of Structural Insulated Panels (SIPs), aluminum building products, and related construction materials. With more than 30 years of industry experience and continued growth, we are seeking a highly organized and detail-oriented Purchasing Coordinator to join our Purchasing Team at our Corporate Headquarters in Oldsmar, Florida.
This position plays an important role in ensuring that materials are ordered accurately, received correctly, tracked effectively, and available when our manufacturing and distribution operations need them.
We are looking for someone who is comfortable working with databases, spreadsheets, purchasing records, inventory information, and large amounts of detailed data.
Strong Microsoft Excel skills, database experience, and exceptional attention to detail are important requirements for success in this position.
Position Overview
The Purchasing Coordinator provides day-to-day support for Structall's purchasing and inventory functions.
This is a hands-on administrative and data-driven position requiring frequent interaction with our purchasing system, inventory database, Microsoft Excel, vendors, warehouse personnel, logistics, sales, and other departments.
The successful candidate must be able to work with a high volume of information while maintaining accuracy and following transactions from beginning to end.
This position is about more than simply entering purchase orders.
We need someone who understands that accurate data drives accurate inventory, effective purchasing decisions, and successful operations.
Primary Responsibilities
- Create and enter Purchase Orders accurately and timely.
- Maintain purchasing information within the Company's database and business systems.
- Receive purchased materials into the inventory system.
- Verify quantities, pricing, units of measure, and other information before entering transactions.
- Assist in determining purchasing and replenishment requirements.
- Assist with maintaining accurate inventory levels.
- Monitor open Purchase Orders and outstanding materials.
- Track orders from placement through delivery.
- Follow up with vendors regarding order status, availability, and expected delivery dates.
- Work with the Logistics team to coordinate pickup and transportation of raw materials.
- Communicate material availability and delivery information internally.
- Coordinate with Purchasing, Logistics, Warehouse, Inside Sales, and other departments as required.
- Research purchasing, receiving, and inventory discrepancies.
- Assist with correcting inaccurate or incomplete database information.
- Maintain organized purchasing records and supporting documentation.
- Prepare and maintain Excel spreadsheets for purchasing, inventory, pricing, and material tracking.
- Assist with purchasing reports and data analysis.
- Support the Purchasing Team with special projects and additional responsibilities as needed.
Excel & Database Skills
This position requires someone who is comfortable working with data every day.
The Purchasing Coordinator will routinely use Microsoft Excel and Company databases to organize, analyze, verify, and communicate purchasing and inventory information.
The successful candidate should be comfortable with:
- Creating and maintaining Excel spreadsheets.
- Sorting and filtering large amounts of information.
- Using formulas to analyze and validate data.
- Comparing information from multiple sources.
- Identifying missing, duplicate, or inconsistent information.
- Working within database-driven purchasing and inventory systems.
- Entering information accurately into multiple fields and screens.
- Retrieving and researching historical purchasing and inventory information.
- Producing reports and summaries from purchasing data.
Experience with VLOOKUP/XLOOKUP, PivotTables, conditional formatting, and other intermediate Excel functions is highly desirable.
Experience working with ERP, inventory management, purchasing, or other database-driven business systems is strongly preferred.
Attention to Detail Matters
Purchasing mistakes can affect inventory, production schedules, transportation, customer orders, and financial results.
For that reason, attention to detail is one of the most important requirements of this position.
The Purchasing Coordinator is expected to:
- Verify information rather than assume it is correct.
- Review Purchase Orders before submitting them.
- Confirm quantities, pricing, part numbers, and units of measure.
- Recognize when information does not look right.
- Research discrepancies and follow them through to resolution.
- Maintain accurate and complete records.
- Follow established purchasing procedures.
- Meet deadlines without sacrificing accuracy.
- Take ownership of transactions from beginning to end.
We are looking for someone who takes pride in the accuracy of their work.
What We're Looking For
The ideal candidate is someone who:
- Has exceptional attention to detail.
- Enjoys working with numbers and data.
- Is highly organized and methodical.
- Has strong Microsoft Excel skills.
- Is comfortable learning and working within databases and business systems.
- Can manage multiple priorities without losing track of details.
- Takes initiative and follows through on assignments.
- Is comfortable researching discrepancies and solving problems.
- Communicates professionally with vendors and coworkers.
- Works effectively across multiple departments.
- Understands the importance of timely and accurate information.
- Can work independently while also being an effective member of a team.
- Handles confidential Company and vendor information professionally and discreetly.
Preferred Qualifications
- Two (2) + years of purchasing, inventory, supply chain, administrative, or related experience preferred.
- Strong Microsoft Excel skills required.
- Database or ERP system experience strongly preferred.
- Experience with purchasing and inventory management systems preferred.
- Experience creating and maintaining Purchase Orders.
- Experience working with inventory records and receiving transactions.
- Strong mathematical and analytical skills.
- Excellent data-entry accuracy.
- Strong written and verbal communication skills.
- Ability to prioritize and manage multiple deadlines.
- Manufacturing or distribution experience is a plus.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
Continuous Improvement
At Structall, we want employees who don't simply process transactions—we want people who pay attention to the process and look for ways to make it better.
The Purchasing Coordinator will be encouraged to:
- Identify opportunities to improve purchasing processes.
- Look for ways to improve the accuracy of purchasing and inventory data.
- Identify repetitive or inefficient administrative processes.
- Develop better spreadsheets and tracking tools.
- Recognize patterns in purchasing and inventory information.
- Help improve communication between Purchasing, Logistics, Warehouse, Sales, and other departments.
- Suggest practical improvements to reports, databases, and procedures.
- Take ownership of problems and help develop solutions.
If you see a better way to do something, we want to hear about it.
Why Structall?
Purchasing plays a critical role in keeping our manufacturing and distribution operations moving.
This position provides an opportunity to become involved in much more than data entry. You'll gain exposure to purchasing, inventory management, logistics, manufacturing, distribution, and supply chain operations while working with multiple departments throughout the Company.
For someone who enjoys data, organization, problem-solving, and continuous improvement, this position provides an opportunity to make a measurable contribution to our operations while continuing to develop professionally.
Compensation & Benefits
- Competitive Pay Based on Experience
- Comprehensive Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k)
- Paid Time Off
- Stable, Year-Round Employment
- Opportunities for Professional Growth
Position Details
Job Type: Full-Time, Permanent
Location: Oldsmar, Florida – Corporate Headquarters
Schedule:
- Monday–Friday
- 7:30 a.m.–4:30 p.m.
- In-Person Position
Join Structall Building Systems
We're looking for more than someone who can enter a Purchase Order.
We're looking for a detail-oriented, data-driven Purchasing Coordinator who understands the importance of accurate information, takes ownership of their work, follows through on commitments, and looks for opportunities to improve the way we do business.
If you're strong with Excel and databases, enjoy working with detailed information, and take pride in getting things right, we'd like to hear from you.
Be Accurate. Stay Organized. Follow Through. Keep Improving.
Structall Building Systems is an Equal Opportunity Employer and maintains a drug-free workplace.
Pay: $43,000.00 - $54,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
