Top 257 Special events Jobs in Port Saint Lucie, Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5d
Hospitality & Catering Administrator
Major League Baseball —Vero Beach, FL
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
MC Activities Assistant - Part Time
Watercrest Senior Living —Port Saint Lucie, FL
- Part-time
- High school diploma or GED
- Ability to lift 50 pounds
- Driving
- Tuition reimbursement
- Referral program
Quick Apply
R.O.- Activities Representative
Capital Vacations —Jensen Beach, FL
- Part-time
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Events Manager
Discovery Land Company —Hobe Sound, FL
- Extended hours
- Mid-level
- Mentoring
- Contracts
- Paid holidays
- Health insurance
13d
Convention Services Manager
Marriott Hutchinson Island Beach Resort, Golf and Marina —Stuart, FL
- Full-time
- Mid-level
- Resort
- Time management
- Health insurance
- Dental insurance
Quick Apply
Gym Attendant
KeyFitness & Wellness LLC —Port Saint Lucie, FL
- $18 - $20 an hour
- Part-time
- Experience working with children
- Conflict management
- In-person
Quick Apply
Activities Assistant
Palm Garden of Port St. Lucie —Port Saint Lucie, FL
- Full-time
- 1 year
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Retail and Events Specialist (part-time)
OnPlace —Palm City, FL
- $21 an hour
- Part-time
- Background check
- Ability to lift 50 pounds
- Driver's License
- 401(k)
- 401(k) matching
Quick Apply
Biological Scientist I
University of Florida —Saint Lucie, FL
- $23.33 an hour
- Full-time
- Master's degree
- Driver's License
- Bachelor's degree
Executive Protection Agent
Summit Transportation & Protection —Stuart, FL
- $29.50 - $35.00 an hour
- Part-time
- Background check
- Clean driving record
- Customer service
- Opportunities for advancement
- Flexible schedule
Quick Apply
5d
Activities Assistant
The Goldton At Stuart —Stuart, FL
- Part-time
- Ability to walk for extended periods
- Computer literacy
- High school diploma or GED
Quick Apply
4d
Clubhouse Manager
VESTA PROPERTY SERVICES INC —Fort Pierce, FL
- $65,000 a year
- Full-time
- 5 years
- Computer literacy
- Office
- Health savings account
- Health insurance
Quick Apply
7d
Lead Attendant, Facilities & Event Operations (Full-Time)
Major League Baseball —Vero Beach, FL
- Extended hours
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
8d
Events/SALES Consultant
Urban Air Adventure Parks —Port Saint Lucie, FL
- Evening shift
- Computer skills
- Communication skills
- Entry level
Lifestyle Assistant
Sagora Senior Living —Port Saint Lucie, FL
- $16.24 - $18.84 an hour
- Weekends as needed
- Serving
- English
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
4h
Member Experience Coordinator
Discovery Land Company —Hobe Sound, FL
- Weekends as needed
- Residential
- Ability to lift 50 pounds
- Communication skills
- Paid holidays
- Health insurance
1d
Museum Curator
National Navy SEAL Museum —Fort Pierce, FL
- $60,000 - $70,000 a year
- Full-time
- 5 years
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Clinical Research Coordinator
Eximia Clinical Research —Port Saint Lucie, FL
- $55,000 - $65,000 a year
- Full-time
- English
- High school diploma or GED
- Mentoring
- Health savings account
- Health insurance
Quick Apply
5d
Business Development Account Manager - Home Care - Vero Beach
CareGivers of America —Vero Beach, FL
- Full-time
- Marketing
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Microsoft Teams
Managing projects
Office management
Managing executive calendars

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

special events jobs in port saint lucie, fl

Executive Administrator

Hospitality & Catering Administrator

MC Activities Assistant - Part Time

R.O.- Activities Representative

Events Manager

Convention Services Manager

Gym Attendant

Activities Assistant

Retail and Events Specialist (part-time)

Biological Scientist I

Executive Protection Agent

Activities Assistant

Clubhouse Manager

Lead Attendant, Facilities & Event Operations (Full-Time)

Events/SALES Consultant

Lifestyle Assistant

Member Experience Coordinator

Museum Curator

Clinical Research Coordinator

Business Development Account Manager - Home Care - Vero Beach

I want to receive the latest job alert for special events in port saint lucie, fl

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