Top 10 Personal assistant Jobs in Portland, Me

Executive Assistant
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Microsoft Word
- 5 years
- Medical office experience
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House Manager & Personal Assistant
Sage Haus —Yarmouth, ME
- $30 - $35 an hour
- Email
- Background check
- Research
- Mid-level
- Mileage reimbursement
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Office Administrative Assistant
Confidential —Brunswick, ME
- $20 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
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Administrative Specialist III
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
14d
Executive Assistant
The Park Danforth —Portland, ME
- $30.17 - $32.17 an hour
- Full-time
- Background check
- 5 years
- Research
- Free parking
- Health insurance
Quick Apply
2d
Senior Executive Assistant & Board Liaison
Atlantic Federal Credit Union —South Portland, ME
- $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
4d
House Manager and Family Assistant (with Meal Prep & Childcare Support)
Sage Haus —Cape Elizabeth, ME
- $30 - $35 an hour
- Part-time
- Background check
- CPR Certification
- Research
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House Manager & Family Assistant (with Childcare and Meal Prep Support)
Sage Haus —Pownal, ME
- $28 - $32 an hour
- Part-time
- Background check
- CPR Certification
- Research
- Mileage reimbursement
Quick Apply
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply

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1d

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Executive Assistant

InterMed, P.A. -
South Portland, ME

Quick Apply

Job Details

$29.62 - $42.95 an hour

Qualifications

Executive administrative support
High school diploma or GED

Full Job Description

SUMMARY: The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer, key areas of focus will be communication, preparing written materials, organizing and synthesizing information, and calendar management.

CORE RESPONSIBILITIES:

The primary focus of this position will be to perform administrative duties for the Chief Strategy & Technology Officer including preparation of documents, spreadsheets, correspondence, presentations and reports, and daily calendar management
Performs scheduling function for various meetings, including maintaining calendar, inviting/confirming attendees for meetings, booking conference rooms, and ordering food when necessary
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
Responsible for drafting minutes, finalizing documents, distributing information and facilitating meeting preparation, in a manner that evidences attention to detail and professionalism
Anticipates team needs and proactively develops processes to track many simultaneous priorities
Collects and codes receipts and invoices for the Strategy & Technology leadership team
Maintains inventory of office supplies and associated administrative Suite/kitchen supplies
Collaborates effectively with other Executive Assistants to ensure that Executive Management members have what they need at any of our locations
Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences
Acts as the liaison with the Strategy & Technology Leadership Team to facilitate the coordination of all logistics associated with operational projects across the organization
Coordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned
Proactively anticipate needs and meet them
Problem solve to find solutions to barriers that may impede progress
Works collaboratively with the executive and management teams, clinical coordinators and providers to ensure effective communication and working relationships
Independently scope, implement, and track progress on projects without having to consistently be prodded/asked
Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.
Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
Provide the highest quality care to our patients with a level of service that exceeds their expectations.
Maintain a positive attitude and always treat our patients and each other with dignity and respect.
Insist on honesty and integrity from each other and our business partners.
Make teamwork a core component of our relationships between physicians, staff, and patients.
Embrace change to better serve our patients.
Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

Education:
- High School Diploma or equivalent required
- Associate’s Degree preferred
Experience:
- 5+ years of Executive Administrative Assistant experience required
- Previous work experience in a medical setting preferred
- Proven record of establishing credibility with stakeholders at all levels both inside and outside of the organization
- Demonstrated ability to communicate and work effectively with all levels of employees
- Strong computer skills; Microsoft Word, Excel, Access and PowerPoint
- Excellent communication skills: listening, oral and written

The estimated compensation range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. Certain positions may be eligible for incentive compensation plans above and beyond base compensation.

Education

Required

High School or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

personal assistant jobs in portland, me

Executive Assistant

House Manager & Personal Assistant

Office Administrative Assistant

Administrative Specialist III

Executive Assistant

Senior Executive Assistant & Board Liaison

House Manager and Family Assistant (with Meal Prep & Childcare Support)

House Manager & Family Assistant (with Childcare and Meal Prep Support)

Executive Administrative Coordinator

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