Top 364 Administrative services coordinator Jobs in Portland, Or

Payroll Coordinator
Amaterra Wines —Portland, OR
- Overtime
- Hospitality
- Mid-level
- Microsoft Office
Quick Apply
10d
Quality Assurance and Process Improvement Coordinator II (QMHP)
Lifeworks NW —Portland, OR
- $33.59 - $43.47 an hour
- Part-time
- Customer service
- HIPAA
- Research
- Wellness program
- Health savings account
Quick Apply
8d
HR Operations Coordinator
Consumer Cellular —Portland, OR
- $42,000 - $52,500 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- AD&D insurance
- Paid holidays
Sponsorship Coordinator
Lahash International —Portland, OR
- From $32,000 a year
- Full-time
- Background check
- Writing skills
- Databases
- Paid training
- Paid time off
Quick Apply
Business Operations Coordinator
KAMIND IT —Lake Oswego, OR
- $55,000 - $75,000 a year
- Full-time
- 5 years
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Home Health Director of Patient Care Services (RN)
Mission Healthcare —Vancouver, WA
- From $120,000 a year
- Monday to Friday
- Hybrid work
- Nursing
- RN License
- Clinic experience
- Mileage reimbursement
- Health savings account
Quick Apply
14d
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Health insurance
Quick Apply
Hospice Director of Patient Care Services (RN)
Mission Healthcare —Portland, OR
- $120,000 - $150,000 a year
- Nursing
- RN License
- 3 years
- Mileage reimbursement
- Health savings account
Quick Apply
8d
Group Practice Coordinator/ Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- School experience
- Dental office
- Microsoft Excel
Primary Care Administrative Coordinator
The Portland Clinic —Beaverton, OR
- Full-time
- Primary Care
- HIPAA
- Mid-level
- Health savings account
- AD&D insurance
Client Care Administrator
SkinSpirit —Portland, OR
- $20 - $28 an hour
- Full-time
- Microsoft Outlook
- Sales
- Computer literacy
- Paid holidays
- Health insurance
9d
HR Assistant, Employment Services
Washington State University —Vancouver, WA
- $3,495 - $5,271 a month
- Overtime
- Background check
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Patient Access Coordinator
The Portland Clinic —Portland, OR
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Health savings account
- AD&D insurance
Copy of Administrative Coordinator
Seneca Financial Partners —Beaverton, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Coordinator – Applied Technology
Mount Hood Community College —Gresham, OR
- $63,466 - $87,858 a year
- Overtime
- 5 years
- Research
- Mid-level
- AD&D insurance
- Paid holidays
14d
Receptionist / Office Coordinator
Canada Malting —Vancouver, WA
- $20 - $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Inventory management
9d
Administrative Coordinator
West Hills Vision Care —Portland, OR
- $22 - $24 an hour
- Part-time
- Administrative experience
- Clinic
- In-person
- Profit sharing
- Employee discount
Quick Apply
5d
Customer Care Coordinator
Risewell Homes —Beaverton, OR
- $62,000 - $70,000 a year
- Full-time
- Mid-level
- 3 years
- US work authorization
- Paid jury duty
- AD&D insurance
Quick Apply
7d
Administrative Coordinator
SphereMD —Portland, OR
- $27 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
13d
Transportation Dispatcher
REYNOLDS SD 7 —Fairview, OR
- $27.24 - $43.64 an hour
- Overtime
- Bilingual
- Writing skills
- Mid-level
1d

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Payroll Coordinator

Amaterra Wines
Portland, OR

Quick Apply

Job Details

Full-time
10 days ago

Qualifications

Filing
ADP
High school diploma or GED
Organizational skills
Time & attendance systems

Full Job Description

Job Overview:

The Payroll Coordinator is responsible for accurate and timely payroll processing across three operating locations: Amaterra Winery in Portland, Amaterra Kitchen and Social Club in Bend, and RiverPlace Hotel in Portland. The associate population includes hourly, tipped, and salaried team members across winery production, tasting room, restaurant, events, retail, and lodging operations, with significant seasonal variation during harvest and peak event periods. The role owns payroll reconciliation to the general ledger, labor cost reporting by department and location, and payroll recordkeeping and compliance, and provides administrative support to the Senior Accountant on winery tax filings and license renewals. Ad-hoc projects will be assigned as required.

Qualifications:

· Working knowledge of payroll processing, including tipped wages, service charges, commissions, overtime, and shift differentials

· Understanding of federal and state wage and hour regulations, garnishments, and payroll tax filings

· Experience processing payroll for a high-turnover hourly and seasonal workforce

· Ability to reconcile payroll to the general ledger and prepare supporting schedules

· Ability to manage recurring filing and payment deadlines with no missed dates

· Exceptional accuracy, recordkeeping discipline, and attention to detail

· Absolute discretion in handling confidential payroll and associate information

· Able to work autonomously and manage competing deadlines

· Able to work in a team environment and have excellent inter-personal skills

· Ability to effectively communicate with departmental managers, associates, and outside partners

· Excellent organizational skills

Essential Duties & Responsibilities:

Payroll Processing

· Process payroll on the established cycle for hourly, tipped, and salaried associates across all three locations

· Review and reconcile timekeeping records, tips, gratuities, service charges, and overtime with department managers

· Calculate, verify, and process commissions, including wine club, tasting room, events, and reconcile to supporting sales reports

· Process new hires, terminations, pay changes, garnishments, and benefit deductions

· Audit payroll registers prior to transmission and resolve exceptions with managers

· Coordinate seasonal and event staffing payroll, including high-volume onboarding during harvest and peak event periods

· Serve as the first point of contact for associate payroll questions

Payroll Accounting & Compliance

· Reconcile payroll to the general ledger and prepare payroll accruals, PTO liability, and supporting schedules for month-end close

· Verify payroll tax deposits and quarterly and annual filings, including W-2 processing, in coordination with the payroll provider

· Prepare labor cost reporting by department and location in support of management review

· Maintain payroll records in compliance with federal and state retention requirements

· Support wage and hour compliance, including meal and rest period tracking and required pay notices

Compliance Support

· Provide administrative support to the Senior Accountant on winery tax filings and license renewals

· Assist with tracking filing and renewal due dates, and flag upcoming deadlines to the Senior Accountant

· Assist with documentation gathering, signature routing, and submission tracking for license applications and renewals

Additional Duties & Responsibilities:

· Attend meetings as requested

· Support internal and external audits and regulatory inquiries with payroll documentation

· Partner with People Services on onboarding, benefits enrollment, and associate data accuracy

· Identify and recommend process improvements and automation opportunities within the payroll workflow

· Assist with month-end closing and other related responsibilities as assigned

· Perform special projects and other related responsibilities as assigned.

Experience & Education:

· Two or more years of payroll processing experience, preferably in hospitality, restaurant, winery, or multi-location environments

· High school diploma required; associate or bachelor degree, or equivalent work experience, preferred

· Experience with payroll and timekeeping systems (ADP, Paylocity, UKG, Toast, or similar)

· Exposure to alcohol beverage licensing or regulatory filings a plus but not essential to the role

· Proficient systems knowledge of MS Office, with strong Excel skills

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in portland, or

Payroll Coordinator

Quality Assurance and Process Improvement Coordinator II (QMHP)

HR Operations Coordinator

Sponsorship Coordinator

Business Operations Coordinator

Home Health Director of Patient Care Services (RN)

Executive Assistant

Hospice Director of Patient Care Services (RN)

Group Practice Coordinator/ Administrative Coordinator

Primary Care Administrative Coordinator

Client Care Administrator

HR Assistant, Employment Services

Patient Access Coordinator

Copy of Administrative Coordinator

Administrative Coordinator – Applied Technology

Receptionist / Office Coordinator

Administrative Coordinator

Customer Care Coordinator

Administrative Coordinator

Transportation Dispatcher

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