Top 95 Administrator Jobs in Portland Me

Lease Administrator
Commercial Properties Management —Falmouth, ME
- $65,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Jackson & MacNichol —South Portland, ME
- $22 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
Legal Administrative Assistant
Pierce Atwood —Portland, ME
- $60,000 - $70,000 a year
- Extended hours
- Microsoft Word
- Microsoft Excel
- Mid-level
21h
Part-Time Receptionist Thursday and Fridays
Veritas Care of Maine —Portland, ME
- $19.00 - $23.12 an hour
- Part-time
- Bilingual
- Inventory management
- Computer literacy
- Paid time off
Quick Apply
4h
Administrative Assistant I (School Year)
Portland Public Schools, Maine —Portland, ME
- $22.04 - $29.05 an hour
- Full-time
- Office
- Fingerprint clearance
- 1 year
Admin Customer Care Representative
Ahold Delhaize USA —Scarborough, ME
- $19.00 - $32.77 an hour
- Full-time
- Writing skills
- Merchandising
- Office
Office Manager, Academic Affairs
University of New England —Biddeford, ME
- $53,000 - $56,000 a year
- Online Application
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
Administrative Specialist III
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
11d
Administrative Assistant
E.S. Boulos Company —Westbrook, ME
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Background check
- Office
- Profit sharing
- AD&D insurance
Receptionist/Office Services Specialist
Fisher & Phillips LLP —Portland, ME
- $20.73 - $25.13 an hour
- Full-time
- Communication skills
- Entry level
- Profit sharing
- Paid holidays
Administrator in Training - Aroostook County
First Atlantic Health Care —South Portland, ME
- $25 - $50 an hour
- Full-time
- Nursing
- 5 years
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
RSU 21 —Kennebunk, ME
- $25.72 - $32.10 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
6d
Administrator Associate Service Center
Ahold Delhaize USA —Scarborough, ME
- $19.00 - $32.77 an hour
- Full-time
- Hybrid work
- Computer literacy
- Mid-level
- Microsoft Office
School-Year Administrative Assistant - Biddeford Middle School
Biddeford and Dayton Schools & Southern Maine Administrative Collaborative —Biddeford, ME
- $22.52 - $32.65 an hour
- Microsoft Excel
- Office
- High school diploma or GED
16h
Administrative Specialist II
MaineHealth —South Portland, ME
- $21.09 - $27.12 an hour
- Email
- Mid-level
- 3 years
- High school diploma or GED
- Paid parental leave
- Parental leave
10d
Sales Operations Administrator
Casella Waste Systems, Inc. —Scarborough, ME
- $60,000 - $95,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
6d
Small Business National Executive Assistant
Unum Group —Portland, ME
- $45,600 - $86,200 a year
- Full-time
- Microsoft Outlook
- Customer service
- Research
- Loan repayment program
- Disability insurance
11d
Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Claims Administrative Support Specialist
Progressive —S Portland, ME
- $17.83 - $22.80 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance

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Lease Administrator

Commercial Properties Management
Falmouth, ME

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Document compliance management
Accounting systems
Confidential information handling
Property management tools
Legal analysis
Bachelor's degree in finance
Real estate contract preparation
Spreadsheets
Lease document preparation
Associate's degree in paralegal studies
Associate's degree in Business Administration
Filing
Associate's degree in finance
Mid-level
Financial analysis
Bachelor's degree in business administration
Finance
Financial issue resolution
Analysis skills
Math
Bachelor's degree in real estate
Financial records management
Contractual compliance checks
Financial records review
Real Estate
Compliance documentation
Invoice reconciliation
Property management company experience
Organizational skills
Management reporting

Full Job Description

Commercial Properties Management, LLC is seeking a highly organized, analytical, and detail-oriented Lease Administrator to join our growing team. This position plays a critical role in the administration of our commercial real estate portfolio by ensuring lease accuracy, financial compliance, and timely execution of lease-related obligations.

The Lease Administrator serves as the liaison between Property Management, Accounting, Legal, landlords, and tenants to ensure lease obligations are administered accurately and efficiently. The ideal candidate possesses excellent organizational skills, strong analytical skills, and experience interpreting commercial lease documents.

Essential Responsibilities

Lease Administration

· Review, abstract, and accurately enter lease terms, financial obligations, and critical dates into the MRI property management system.

· Maintain complete and accurate electronic lease files and supporting documentation.

· Verify lease documentation complies with company standards and internal procedures.

Critical Date Management

· Monitor lease expirations, renewals, rent commencement dates, option exercise deadlines, rent escalations, and other contractual milestones.

· Notify appropriate team members of upcoming deadlines to ensure timely action.

· Maintain reporting systems to track all critical lease events.

Financial Administration

· Review and reconcile monthly rent payments, Common Area Maintenance (CAM) reconciliations, real estate tax billings, insurance charges, and other tenant obligations.

· Audit lease charges to ensure compliance with lease provisions.

· Coordinate with the Accounting Department to resolve billing discrepancies.

· Calculate rent increases, percentage rent, CPI adjustments, and other variable lease provisions.

Lease Documentation

· Prepare lease amendments, renewals, assignments, terminations, estoppel certificates, and other lease-related documents in coordination with legal counsel.

· Track document execution and maintain complete lease records.

· Ensure executed documents are properly distributed and filed.

Tenant & Landlord Relations

· Serve as the primary point of contact for lease administration questions from landlords, tenants, attorneys, and internal departments.

· Respond promptly to billing inquiries, lease interpretation questions, and documentation requests.

· Maintain positive professional relationships while ensuring lease compliance.

Reporting & Analysis

· Prepare monthly and ad hoc reports for executive leadership regarding critical lease dates, rent rolls, lease expirations, vacancy reports, financial obligations and portfolio occupancy

Compliance

· Ensure lease administration practices comply with company policies and applicable legal requirements.

· Support internal and external audits by providing requested lease documentation.

· Maintain confidentiality of financial and legal information.

Qualifications

Preferred Education

Associate’s or Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field (or equivalent practical experience).

Preferred Experience

2–5 years of experience in commercial lease administration, real estate paralegal work, or commercial property management.

Technical Skills

· Advanced proficiency in Microsoft Suite, particularly Excel.

· Experience with MRI Software preferred.

· Experience with lease accounting or commercial property management software.

· Ability to learn new software systems quickly.

Knowledge & Skills

· Strong understanding of commercial lease terminology and lease provisions.

· Excellent mathematical and analytical abilities.

· Ability to interpret complex legal and financial language.

· Outstanding organizational and time-management skills.

· Excellent written and verbal communication skills.

· Strong attention to detail with a high degree of accuracy.

· Ability to manage multiple priorities and meet deadlines.

· Ability to work independently while collaborating across departments.

Commercial Properties Management, LLC is an Equal Opportunity Employer.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in portland me

Lease Administrator

Administrative Assistant

Legal Administrative Assistant

Part-Time Receptionist Thursday and Fridays

Administrative Assistant I (School Year)

Admin Customer Care Representative

Office Manager, Academic Affairs

Administrative Specialist III

Administrative Assistant

Receptionist/Office Services Specialist

Administrator in Training - Aroostook County

Administrative Assistant

Administrator Associate Service Center

School-Year Administrative Assistant - Biddeford Middle School

Administrative Specialist II

Sales Operations Administrator

Receptionist & Administrative Coordinator

Small Business National Executive Assistant

Senior Administrative Project Coordinator

Claims Administrative Support Specialist

I want to receive the latest job alert for administrator in portland me

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