Top 40 Office assistant Jobs in Portland Tn

Administrative Assistant
Creative Staffing Inc. —Portland, TN
- $24 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
MedVantage —Gallatin, TN
- $21 - $23 an hour
- Full-time
- Background check
- Clean driving record
- Sanitation
- Paid training
- Mileage reimbursement
Quick Apply
6d
Office Assistant
Tate Ornamental, Inc —White House, TN
- $35,000 - $45,000 a year
- Full-time
- Microsoft Word
- Computer literacy
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant - Tennessee Connections Academy
Connections Education —White House, TN
- Office
- Data entry
- Communication skills
Office Assistant
Flight Solutions, Inc. —Gallatin, TN
- From $18 an hour
- Full-time
- Research
- Office
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Sumner Roofing & Exteriors —Hendersonville, TN
- $18 - $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
6d
Administrative Assistant
Airtech International —Springfield, TN
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Coburn's Exclusive —Gallatin, TN
- Full-time
- Background check
- Office
- Driver's License
- Paid holidays
- Paid time off
Quick Apply
Part-Time Office Coordinator / Administrative Assistant
Crown Realty Experts —Goodlettsville, TN
- $20 - $25 an hour
- Part-time
- Research
- Office
- Administrative experience
- Flexible schedule
Quick Apply
10d
Receptionist - State Farm Agent Team Member
Joshua Brandt - State Farm Agent —Goodlettsville, TN
- $50,000 - $75,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
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Office Administrator
Middle Tennessee Nursery and Grounds LLC —Springfield, TN
- $15 - $25 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
7d
Part-time Receptionist
Rhythm Chrysler Dodge Jeep Ram Fiat —Hendersonville, TN
- $18 - $20 an hour
- Part-time
- Bilingual
- Dealership
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
Dollar General —Goodlettsville, TN
- Full-time
- Writing skills
- Office
- High school diploma or GED
Front Desk Receptionist/Customer Service Coordinator
Tennessee Grasslands LLC —Gallatin, TN
- $17 - $19 an hour
- Part-time
- High school diploma or GED
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
Receptionist - State Farm Agent Team Member
Matthew Thomson - State Farm Agent —Gallatin, TN
- $15 - $20 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant - Part Time M-F, 9:00 AM to 1:00 PM
EZ-ACCESS, a dba of Homecare Products, Inc. —Hendersonville, TN
- $18 - $19 an hour
- Full-time
- Microsoft Outlook
- Office
- Residential
- 401(k)
- Paid time off
Quick Apply
13d
Weeeknd Receptionist
NHC HealthCare Springfield —Springfield, TN
- Part-time
- English
- High school diploma or GED
- Organizational skills
- Disability insurance
- Dental insurance
Quick Apply
6d
Administrative / Accounting Assistant
Crain Co —Gallatin, TN
- From $37,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d
Office/Production Assistant
NATIONWIDE STUDIOS INC —White House, TN
- $17 an hour
- Overtime
- Communication skills
- Entry level
- Time management
Quick Apply
13d
Front Office Receptionist - Part Time - Springfield, TN
QualDerm Partners —Springfield, TN
- Part-time
- High school diploma or GED
- US work authorization
- Computer skills
- Paid holidays
- 401(k)
Quick Apply
7d

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Administrative Assistant

Creative Staffing Inc.
Portland, TN

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Job Details

Full-time
$24 - $26 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Life insurance

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Word embeddings
Employee relationship building
High school diploma or GED
Clerical experience
Excel data analysis

Full Job Description

Position Summary

The Administrative Assistant reports to the HR Manager and provides comprehensive administrative and clerical support to the Human Resources department and all department managers across the organization. This position plays a key role in ensuring the efficient day-to-day operation of administrative functions by coordinating activities, preparing business documents, maintaining records, ordering office supplies, and supporting cross-functional projects.

The ideal candidate is highly organized, detail-oriented, and customer service focused, with excellent communication and computer skills. The ability to prioritize multiple assignments, maintain confidentiality, and work effectively in a fast-paced manufacturing environment is essential.

Essential Duties and Responsibilities

Provide administrative support to the HR Manager and all department managers.
Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Excel, Word, PowerPoint, and Outlook.
Coordinate calendars, meetings, conference rooms, and training sessions for multiple departments.
Maintain departmental files, records, and electronic document management systems.
Order and maintain office supplies, equipment, and other administrative materials while monitoring inventory levels.
Greet visitors, and provide exceptional customer service to employees, customers, vendors, and visitors.
Assist Human Resources with interview scheduling, onboarding activities, orientation materials, employee communications, and special projects.
Support company meetings, employee events, recognition programs, and other organizational initiatives.
Compile reports, metrics, spreadsheets, and administrative data for department managers and leadership.

Coordinate incoming and outgoing mail, packages, and courier services.
Maintain confidentiality of employee, customer, financial, and company information.
Serve as a central administrative resource by responding to requests from department managers and helping coordinate cross-functional activities.
Identify opportunities to improve administrative processes and office efficiencies.

Minimum Qualifications

High school diploma or GED required.
Associate degree in Business Administration, Office Administration, Human Resources, or a related field preferred.
Minimum of three (3) to four (4) years of directly related administrative assistant or office administration experience required.
Experience supporting multiple department managers in a fast-paced office or manufacturing environment is preferred.
Strong proficiency in Microsoft Office Suite, including:
- Microsoft Excel (advanced spreadsheets, formulas, sorting/filtering, charts, and reporting)
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
Excellent organizational, time management, and multitasking skills.
Strong verbal and written communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong customer service and interpersonal skills with the ability to build effective working relationships at all levels of the organization.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Constant sitting, standing, and walking throughout the workday.
Frequent use of hands and fingers to operate a computer keyboard, telephone, copier, scanner, and other standard office equipment.
Frequent reaching, bending, stooping, and filing.
Occasional lifting, carrying, pushing, and pulling of office supplies, files, and materials weighing up to 25 pounds.
Ability to communicate effectively in person, by telephone, and electronically.
Visual ability to read documents, computer screens, and reports.

Work Environment

Professional office environment located within a manufacturing facility.
Regular interaction with employees, department managers, vendors, visitors, and customers.
Ability to manage multiple priorities and interruptions while maintaining a high level of accuracy and professionalism.

Perform other administrative and clerical duties as assigned.

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Refine Your Search

office assistant jobs in portland tn

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Administrative Assistant - Tennessee Connections Academy

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Administrative Assistant

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Receptionist - State Farm Agent Team Member

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Part-time Receptionist

ADMINISTRATIVE ASSISTANT

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Administrative Assistant - Part Time M-F, 9:00 AM to 1:00 PM

Weeeknd Receptionist

Administrative / Accounting Assistant

Office/Production Assistant

Front Office Receptionist - Part Time - Springfield, TN

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