Top 559 Assistant supervisor Jobs in Portsmouth, Va

Administrative Assistant II
City of Norfolk, VA —Norfolk, VA
- $51,610.42 - $86,465.45 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
9d
Background Investigator PT
City of Portsmouth —Portsmouth, VA
- $25.84 - $33.27 an hour
- Part-time
- Background check
- Clean driving record
- Word processing
2d
Human Resources Assistant II
Norfolk Public School District —Norfolk, VA
- $21.23 - $29.78 an hour
- Full-time
- Background check
- School experience
- Computer literacy
13d
Recreation Manager
City of Suffolk —Suffolk, VA
- $65,656 - $103,277 a year
- Full-time
- Word processing
- Basic math
- English
- Paid jury duty
- Disability insurance
5d
PACE Center Associate I – Office Clerk
Portsmouth Public Schools —Portsmouth, VA
- $18.93 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
3d
Assistant Property Manager - S Bay
SupportWorks Housing —Portsmouth, VA
- $19.23 - $25.00 an hour
- Full-time
- CPR Certification
- Customer service
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
7d
Administrative Assistant
HR Synapse —Norfolk, VA
- $21 - $22 an hour
- Full-time
- Heavy lifting
- Basic math
- Warehouse
- Health insurance
- Dental insurance
Quick Apply
7d
Behavioral Health Specialist — Maryview Medical Center
Bon Secours Mercy Health —Portsmouth, VA
- $18.11 - $27.17 an hour
- Vital signs
- Psychiatry
- Hospital
- Health savings account
- Disability insurance
Resident Assistants
Harmony Senior Services —Chesapeake, VA
- $18.00 - $18.20 an hour
- Weekends as needed
- CPR Certification
- Ability to walk for extended periods
- BLS Certification
- 401(k)
7d
Community Resource Liaison
City of Suffolk —Suffolk, VA
- $69,451 a year
- Master of Social Work
- Research
- Mid-level
- Paid jury duty
- Disability insurance
9d
Office Assistant - Sheriff
City of Hampton, VA —Hampton, VA
- $35,297 - $38,827 a year
- Weekends as needed
- Background check
- Word processing
- English
- Paid holidays
- Health insurance
Public Safety Data Services Assistant I
City of Virginia Beach —Virginia Beach, VA
- $35,193.60 - $54,849.60 a year
- 8 hour shift
- Background check
- Research
- Office
- Health insurance
- Dental insurance
1d
Polygrapher PT
City of Portsmouth —Portsmouth, VA
- $25.85 - $33.28 an hour
- Part-time
- Background check
- Mid-level
- Math
2d
Administrative Assistant
Hampton Roads Community Foundation —Norfolk, VA
- $50,000 - $60,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Assistant Office Supervisor/Medical Front Desk
Shady Grove Fertility —Norfolk, VA
- $58,000 - $65,000 a year
- Urgently hiring
- Computer literacy
- Mid-level
- Front desk
- Paid parental leave
- Paid holidays
Quick Apply
Sub Assembly Assistant Supervisor - Night
Acoustical Sheetmetal Company LLC —Virginia Beach, VA
- $28 - $36 an hour
- Overtime
- Basic math
- Mid-level
- High school diploma or GED
Quick Apply
Behavioral Health Specialist - Maryview Medical Center - Part Time
Bon Secours Mercy Health —Portsmouth, VA
- $18.11 - $27.17 an hour
- Part-time
- Vital signs
- Hospital
- BLS Certification
- Health savings account
- Disability insurance
Case Manager (Forensic Services)
City of Portsmouth —Portsmouth, VA
- $60,479.03 - $77,859.33 a year
- Full-time
- Background check
- CPR Certification
- Clean driving record
- Disability insurance
- Health insurance
1d
Assistant Community Manager
Franklin Group —Newport News, VA
- $16.69 - $29.00 an hour
- Sales
- Basic math
- Mid-level
Quick Apply
2d
Administrative Secretary I
Norfolk Public School District —Norfolk, VA
- $20.38 - $28.55 an hour
- Full-time
- Microsoft Word
- Spanish
- Research
2d

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Administrative Assistant II

City of Norfolk, VA -
Norfolk, VA

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Job Details

Full-time
$51,610.42 - $86,465.45 a year
9 days ago

Benefits

Paid holidays
Disability insurance
Dependent care reimbursement
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Life insurance

Qualifications

Administrative experience
Office experience

Full Job Description

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Norfolk Community Services Board (NCSB) provides treatment, support, and education to the community with a focus on mental illness, substance use disorders, and intellectual/developmental disabilities. Norfolk CSB provides services to persons in acute crisis as well as integrated, person-centered, and recovery-oriented programming for persons needing assistance and support stabilizing in the community.

Today, the NCSB provides treatment and rehabilitation services to over 6,000 Norfolk citizens yearly. Norfolk CSB seeks team members interested in providing skilled services in a public service environment and dedicated to supporting a positive work and treatment environment. Please join us as we provide hope and recovery opportunities for the persons we serve.

The NCSB is seeking a detail-oriented and proactive Administrative Assistant II to join our Service Access/Intake Unit. In this role, you will provide vital administrative assistance by organizing and maintaining program documentation, coordinating meetings and travel arrangements, supporting financial and budgetary tracking, and ensuring seamless day-to-day operations. You will also prepare training materials, troubleshoot office equipment, support special projects, and liaise between internal teams and external partners. If you're eager to contribute to a dynamic, community-focused team and help enhance the delivery of mental health and recovery services, we encourage you to apply.

Departmental Hiring Salary Range: $51,610- $59,224

Essential Functions

Essential functions include but are not limited to:

Establishes and maintains accurate logs and records transactions by posting entries into the accounting system or other relevant records. Reviews expenditures for accuracy and compliance with established guidelines and standards, conducting research on discrepancies and reporting concerns to the supervisor.
Manages the petty cash account, prepares payment vouchers, and processes invoices in accordance with established procedures.
Develops and maintains tracking mechanisms as requested, preparing monthly and quarterly reports for the program supervisor, covering multiple data elements, such as expenditure breakdowns by funding category, reinvestment fund utilization, and the budget spreadsheet.
Prepares onboarding and training materials for new employees, providing orientation on office protocols, procedures, and job expectations.
Assists staff with troubleshooting and resolving issues related to office equipment, including computers, software, and printers.
Acts as a liaison for the program, collaborating with internal departments and external vendors to provide program-related information, ensure equipment functionality, and resolve issues impacting program performance, including city vehicles, maintenance needs, and vendor documentation.
Coordinates vehicle maintenance and work orders, ensuring vehicles are properly serviced and available.
Organizes and coordinates program events, ensuring all logistics and details are handled smoothly.
Takes on special assignments and projects as directed, ensuring timely and efficient completion.
Meets staff in the community as needed to facilitate consumer-related purchases and other necessary tasks.
Schedules meetings, processes training requests, and makes travel arrangements as required.
Organizes and maintains a complex filing system, ensuring easy access to information and the ability to produce unscheduled reports as needed.
Receives, sorts, date stamps, and distributes incoming mail and documents, ensuring timely and accurate delivery.
Composes and sends formal correspondence, including form letters and reports, addressing general matters as required.
Recommends improvements to procedures and processes to enhance operational efficiency and effectiveness.
Assists Programs in preparing reports and presentations, providing necessary support to ensure the successful delivery of program objectives.
Distributes reports, facsimiles, and other essential correspondence to ensure smooth operations.
Reviews documents for accuracy, completeness, and compliance with established standards, conducting research to answer routine inquiries and locating necessary information.
Works independently with minimal supervision, efficiently managing tasks in a high-volume, fast-paced work environment.
Performs other related duties as assigned, ensuring flexibility and responsiveness to departmental needs.

Education/Experience

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Two years' experience in office administration.

Additional Information & Requirements

Valid Driver's License may be required depending on assignment.

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Refine Your Search

assistant supervisor jobs in portsmouth, va

Administrative Assistant II

Background Investigator PT

Human Resources Assistant II

Recreation Manager

PACE Center Associate I – Office Clerk

Assistant Property Manager - S Bay

Administrative Assistant

Behavioral Health Specialist — Maryview Medical Center

Resident Assistants

Community Resource Liaison

Office Assistant - Sheriff

Public Safety Data Services Assistant I

Polygrapher PT

Administrative Assistant

Assistant Office Supervisor/Medical Front Desk

Sub Assembly Assistant Supervisor - Night

Behavioral Health Specialist - Maryview Medical Center - Part Time

Case Manager (Forensic Services)

Assistant Community Manager

Administrative Secretary I

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