Top 39 Event planning Jobs in Pottstown, Pa

SPECIAL EVENTS COORDINATOR
City of Allentown —Allentown, PA
- $59,735 a year
- Weekends as needed
- Ability to walk for extended periods
- Word processing
- Mid-level
13d
Project Coordinator, Culture & Events
Communications Test Design,Inc. —West Chester, PA
- Full-time
- 18 years or older
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Private Events Coordinator Intern
Chester Valley Golf Club —Malvern, PA
- $18 an hour
- Background check
- US work authorization
- Organizational skills
- Employee assistance program
- Employee discount
Quick Apply
7d
Event Planner
Villanova University —Villanova, PA
- $57,200 - $71,500 a year
- Weekends as needed
- Writing skills
- Mid-level
- University
- Tuition reimbursement
- Paid time off
11d
Marketing Events Coordinator
Gateway Ticketing Systems —Gilbertsville, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick Apply
Events Manager
Cheyney University of Pennsylvania —Cheyney, PA
- $67,000 - $76,000 a year
- Online Application
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Health insurance
Wedding Concierge
Downingtown Country Club —Downingtown, PA
- $175 a day
- Extended hours
- High school diploma or GED
- Communication skills
- Entry level
- Employee discount
Quick Apply
Program Manager
Aardvark Studios —Conshohocken, PA
- Hybrid work
- 5 years
- Office
- Bachelor's degree
- Disability insurance
- Health insurance
8d
Events Coordinator - Conventions
J.W. Pepper & Son, Inc. —Exton, PA
- Full-time
- Mid-level
- Data entry
Quick Apply
2d
Party and Event Service Team Member: 5143 Pottstown PA
Michaels Stores —Pottstown, PA
- Part-time
- Merchandising
- Experience working with children
- Organizational skills
- Health insurance
- Dental insurance
Event Manager
Lehigh Country Club —Allentown, PA
- Weekends as needed
- Bar
- Ability to walk for extended periods
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
5h
Event Coordinator
Central Schwenkfelder Church —Lansdale, PA
- From $20 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Organizational skills
- Flexible schedule
Quick Apply
8d
Events Specialist
Marriott International, Inc —Plymouth Meeting, PA
- $17.80 an hour
- Full-time
- Hotel
- Entry level
7d
Food Service & Hospitality Assistant | Part-Time | Santander Arena
Oak View Group —Reading, PA
- $17 an hour
- Extended hours
- Microsoft Excel
- High school diploma or GED
- Organizational skills
- 401(k)
- 401(k) matching
Front of House and Event Manager
Brick & Brew —Malvern, PA
- 8 hour shift
- Bar
- Casual dining restaurant
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sr. Exhibits Manager
Globus Medical —Audubon, PA
- Full-time
- Customer service
- Computer literacy
- Bachelor's degree
Party Planner - KOP
Thrillz —King of Prussia, PA
- Part-time
- No education required
- Ability to walk for extended periods
- Experience working with children
- Employee discount
- Opportunities for advancement
Quick Apply
Retail Events Coodinator
Michaels Stores —Wyomissing, PA
- Part-time
- Merchandising
- Experience working with children
- Organizational skills
- Health insurance
- Dental insurance
Catering Sales Manager
Crowne Plaza Fairfield Inn Valley Forge - King of Prussia —King of Prussia, PA
- Weekends as needed
- Marketing
- Mid-level
- Hotel
Quick Apply
Event Manager
Peachtree Catering & Events —Wayne, PA
- $24 - $30 an hour
- Part-time
- CPR Certification
- ServSafe
- Mid-level
Quick Apply

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SPECIAL EVENTS COORDINATOR

City of Allentown -
Allentown, PA

Apply Now

Job Details

$59,735 a year
13 days ago

Qualifications

Project team coordination
Vendor contracts
Social media event promotion
Event catering coordination
Word processing
Safety regulations
Client inquiry handling
In-person customer service
Employee relationship building
Collaborating with government agencies
High school diploma or GED
Driver's License
Special events experience
Public safety procedures
Safety hazards
Event risk management
Contracts
Promotional community events
Event contract management
Emergency management coordination
Event customer service
Public relations marketing for event promotion
Emergency workplace safety response planning

Full Job Description

JOB DESCRIPTION

City of Allentown
Position Description

Grade Number: S07; Non-Exempt, $59,735 per year
Department: Parks & Recreation
Bureau: Recreation
Union: None

GENERAL PURPOSE

The role of the Special Events Coordinator involves permitting, planning, organizing, and executing events across the City of Allentown in Parks and Recreation and hosted on city owned property. The coordinator acts as the primary point of contact between event organizers and various city departments that provide city services and support events. Ensures that all city services, such as permits, public safety, sanitation, and facilities are effectively coordinated to support successful events.

SUPERVISION RECEIVED

Works under the supervision of the Special Events Manager.

SUPERVISION EXERCISED

No supervision exercised.

ESSENTIAL DUTIES AND RESPONSIBILITIES

" Serve as the main point of contact for event organizers (applicants) who are planning special events within the city. Guide them through the application process and assist with any questions or concerns.
" Review event proposals and applications to ensure they are complete and accurate. Identify any missing information or potential issues and work with applicants to resolve them.
" Coordinate with city departments to ensure that services such as sanitation, street closures, police presence, fire safety, and emergency medical services are properly arranged for events.
" Facilitate pre-event site inspections with city departments to ensure all services are in place and compliance with safety regulations is met.
" Work with public safety departments to help applicants develop and implement emergency response plans, including crowd control, evacuation procedures, and communication protocols.
" Act as a liaison for any issues that arise during the planning stages, working with both the applicant and city departments to find solutions to problems such as service delays, weather plans, or last-minute changes.
" Provide support during events as necessary, ensuring that city services are functioning smoothly and handling any coordination issues that arise on-site.
" Maintain detailed records of all communications, permits, service requests, and agreements related to events. Track progress and ensure deadlines are met for both the applicant and city departments.
" Work with the City marketing team and Special Events Manager to develop a marketing plan to promote special events opportunities.
" Represent the City at community fairs, neighborhood community meetings and other events.
" Enforce rules and manage expectations of event applicants.
" Work closely with event applicants to ensure even sites are prepared in accordance with permitted site plans.
" Provide quality and effective customer service with courtesy and understanding to City customers, citizens, and internal departments.
" Attend planning meetings with applicants, city departments, and other stakeholders to ensure everyone is aligned and all services are properly coordinated.
" Perform related work as may be required.
MINIMUM QUALIFICATIONS

Education and Experience:
(A) High school diploma or equivalent required
(B) Two to three (2-3) years of experience; or any equivalent combination of experience and training that provides the required knowledge, skills and abilities

Necessary Knowledge, Skills, and Abilities:

(A) Strong organizational skills, attention to detail, and excellent verbal and written communication skills.
(B) Ability to work effectively with a diverse group of stakeholders, including city staff, community organizations, and users of the recreation system.
(C) Experience in coordinating across different teams to ensure logistical elements are in place for successful events
(D) Ability to solve problems efficiently and handle multiple tasks simultaneously is critical
(E) Ability to develop creative approaches for Special Events and community driven events.
(F) Ability to evaluate event planning and event proposals.
(G) Experience creating backup plans and addressing logistical challenges such as weather delays, emergencies, or other disruptions
(H) Knowledge of how to work with different city departments and agencies, including understanding their internal processes, timelines, and points of contact for efficient coordination.
(I) Knowledge of public relations and community outreach methods to effectively promote events and engage with the public. This includes understanding how to work with the media, use social media platforms, and create marketing materials.
(J) Understanding the basics of negotiating and managing contracts with vendors, service providers, and contractors for various event needs (e.g., catering, sound, lighting, staging).
(K) Ability to develop and maintain effective working relationships with employees, officials, other agencies, other jurisdictions, and the public.
(L) Ability to work with computers, proficient with standard data and word processing software.
(M) Ability to organize and provide good project management skills.
(N) Ability to work flexible hours, including evenings and weekends, as needed.
(O) Strong knowledge of customer service best practices, including how to handle inquiries, complaints, and problem-solving in a professional and effective manner.
(P) Knowledge of risk management practices, including how to identify potential hazards and mitigate risks related to large-scale public events.

TOOLS AND EQUIPMENT USED

Requires intensive daily use of personal computer and other office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to frequently sit, stand, talk and hear. The employee is required to stand and walk on uneven ground, sometimes for extended periods of time; use hands and fingers, handle, or feel objects, tools, or controls; and reach with hands and arms. Performs work outdoors in various weather conditions.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Employee must possess a valid Pennsylvania driver's license.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet but can become loud based on events.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Apply Now

Refine Your Search

event planning jobs in pottstown, pa

SPECIAL EVENTS COORDINATOR

Project Coordinator, Culture & Events

Private Events Coordinator Intern

Event Planner

Marketing Events Coordinator

Events Manager

Wedding Concierge

Program Manager

Events Coordinator - Conventions

Party and Event Service Team Member: 5143 Pottstown PA

Event Manager

Event Coordinator

Events Specialist

Food Service & Hospitality Assistant | Part-Time | Santander Arena

Front of House and Event Manager

Sr. Exhibits Manager

Party Planner - KOP

Retail Events Coodinator

Catering Sales Manager

Event Manager

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