Top 72 Administrative clerk Jobs in Providence, Ri

Administrative Assistant & MassHealth Application Specialist Assistant
Pegasus Solutions, Inc —Franklin, MA
- From $18 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Medical Receptionist
Prima CARE, P.C. —Fall River, MA
- $20 - $24 an hour
- Full-time
- Computer literacy
- Administrative experience
- Computer skills
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant II
Rhode Island College —Providence, RI
- $70,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- 5 years
- Wellness program
- Paid holidays
Front Desk Receptionist (job share)
Lincoln School —Providence, RI
- $18 - $21 an hour
- Part-time
- Background check
- School experience
- 3 years
- Paid time off
- Employee assistance program
Quick Apply
Clerk, Part-Time
ABF Freight —Providence, RI
- $24.23 an hour
- Part-time
- Customer service
- Computer literacy
- Mid-level
4d
Unit Secretary
Brown University Health —Providence, RI
- $21.09 - $22.04 an hour
- Part-time
- Hospital
- Computer literacy
- HIPAA
Department Assistant
Brown University Health —Johnston, RI
- $18.13 - $29.90 an hour
- 8 hour shift
- Bilingual
- Hospital
- Associate's degree
Secretary, Unit (SW)
CharterCARE of Rhode Island —North Providence, RI
- Part-time
- Hospital
- High school diploma or GED
- Perioperative Care
2d
Senior Clerk - Transportation Office
Attleboro Public Schools —Attleboro, MA
- $224.18 - $267.75 a day
- Online Application
- Microsoft Outlook
- Writing skills
- Basic math
9d
Unit Secretary Butler Per Diem
Care New England Health System —Providence, RI
- Per diem
- Hospital
- English
- High school diploma or GED
Clerk II-S - Elementary
Pawtucket School Department —Pawtucket, RI
- Full-time
- School experience
- Google Workspace
- Mid-level
SUBSTITUTE - Clerk
Pawtucket School Department —Pawtucket, RI
- $16 an hour
- Part-time
- Entry level
Pool - Substitute School Clerk (SY 26-27)
Providence School District —Providence, RI
- $16 - $25 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Unit Secretary PT Weekend
Care New England Health System —Providence, RI
- Part-time
- Hospital
- High school diploma or GED
- Entry level
KH-Unit Secretary
Care New England Health System —Warwick, RI
- Part-time
- Hospital
- Inventory management
- Inpatient
Executive Assistant to the Provost / Vice President of Academic Affairs
Rhode Island College —Providence, RI
- $60,000 - $70,000 a year
- Full-time
- Inventory management
- Office
- 3 years
- Wellness program
- Paid holidays
Clerk - Parent Information Center
Fall River School District —Fall River, MA
- Full-time
- Entry level
9d
Clerk High School, Middle School (12 month)
Scituate School Department (RI) —North Scituate, RI
- Full-time
- In person
- High school
- Word processing
- Office
Clerical - Confidential Executive Assistant to Academics - Secondary - Group 7, 12 month
Providence School District —Providence, RI
- $54,272 - $63,487 a year
- Full-time
- Spanish
- Mid-level
- Office
Post Award Administrative Clerk
Care New England Health System —Providence, RI
- Full-time
- Computer literacy
- Writing skills
- Mid-level
4d

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Administrative Assistant & MassHealth Application Specialist Assistant

Pegasus Solutions, Inc
Franklin, MA

Quick Apply

Job Details

Part-time
From $18 an hour

Qualifications

Computer literacy
Filing
Scanning
Administrative experience
Clerical experience
Office management

Full Job Description

Job Summary

We are seeking a dynamic and detail-oriented Administrative Assistant & MassHealth Application Specialist Assistant to join our team. This role combines essential administrative support with specialized assistance in processing MassHealth applications, ensuring smooth office operations and efficient client service. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks with professionalism and enthusiasm. Your contributions will directly impact our ability to serve clients effectively while maintaining a well-organized office environment.

Duties

Provide front desk support, greeting visitors and managing multi-line phone systems with excellent phone etiquette and customer service skills
Assist clients with MassHealth application processes, including data entry, document collection, and follow-up communications
Manage office operations using tools like Microsoft Office
Maintain accurate filing systems, both physical and digital, ensuring confidentiality and easy retrieval of documents
Support office management tasks such as calendar management, appointment scheduling, and organizing meetings
Perform clerical duties including proofreading documents, data entry, and maintaining office supplies inventory
Offer general administrative support to team members, including typing correspondence, proofreading materials, and supporting customer support efforts

General Administrative Responsibilities

Office Management: Greet visitors, answer multi-line phones, screen inquiries, and maintain a welcoming, highly professional office environment.

Legal Referrals: Manage process of referrals to outside legal counsel, including maintenance of files, and following to make sure deadlines are met, payments are made for services rendered, etc.

Data & Record Keeping: Accurately update client files, maintain databases (e.g., electronic health records, internal spreadsheets), and process routine paperwork.

Correspondence: Draft, proofread, and send out confidential emails, letters, faxes, and notices.

Compliance & Privacy: Strictly maintain HIPAA regulations and ensure all sensitive client information is processed and stored securely.

MassHealth Responsibilities

Application Processing: Assist clients and their families via phone, ensuring all submissions comply with current guidelines.

Documentation & Verification: Collect, scan, and securely upload proof of income, citizenship, residency, and other required financial/medical documentation.

Case Tracking & Follow-up: Track application statuses, monitor deadlines, and respond to requests for additional information from the state to prevent case closures.

Client Advocacy: Act as the primary liaison between residents, families, and state agencies, helping them understand coverage and appeal processes.

Key Qualifications & Skills

Experience: 1–3 years in an administrative, social service, medical, or legal setting. Experience in Long Term Care is preferred.

Knowledge: Demonstrated understanding of MassHealth policies and eligibility requirements.

Technology: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and web-based application portals. Experience with PCC preferred.

Soft Skills: Exceptional interpersonal, empathy, and customer service skills when working with diverse or vulnerable populations.

Organization: Ability to multitask, manage simultaneous applications, and meet critical state deadlines.

Qualifications

Proven office management or administrative experience with strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients
Strong typing skills with high accuracy; familiarity with data entry procedures and filing systems
Previous clerical or administrative experience in a healthcare or social services setting is advantageous
Ability to handle multi-line phone systems professionally and demonstrate excellent phone etiquette
Demonstrated time management skills with the ability to prioritize tasks effectively
Personal assistant experience or experience managing calendars is beneficial

Join us in making a meaningful difference by providing exceptional administrative support while assisting clients through important health application processes. We value energetic professionals eager to contribute to a supportive team environment where your organizational talents can shine!

Pay: From $18.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative clerk jobs in providence, ri

Administrative Assistant & MassHealth Application Specialist Assistant

Medical Receptionist

Executive Assistant II

Front Desk Receptionist (job share)

Clerk, Part-Time

Unit Secretary

Department Assistant

Secretary, Unit (SW)

Senior Clerk - Transportation Office

Unit Secretary Butler Per Diem

Clerk II-S - Elementary

SUBSTITUTE - Clerk

Pool - Substitute School Clerk (SY 26-27)

Unit Secretary PT Weekend

KH-Unit Secretary

Executive Assistant to the Provost / Vice President of Academic Affairs

Clerk - Parent Information Center

Clerk High School, Middle School (12 month)

Clerical - Confidential Executive Assistant to Academics - Secondary - Group 7, 12 month

Post Award Administrative Clerk

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