Top 53 Higher education administration Jobs in Providence Ri

Executive Assistant II to the Office of the Vice President for Administration and Finance
Rhode Island College —Providence, RI
- $65,000 - $75,000 a year
- Full-time
- Bilingual
- 5 years
- Office
- Wellness program
- Paid holidays
10d
Executive Assistant to the Provost / Vice President of Academic Affairs
Rhode Island College —Providence, RI
- $60,000 - $70,000 a year
- Full-time
- Inventory management
- Office
- 3 years
- Wellness program
- Paid holidays
14d
Administrative Coordinator, Office of the Dean
Brown University —Providence, RI
- Full-time
- Hybrid work
- Customer service
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II
University of Rhode Island —Kingston, RI
- $48,771 - $53,059 a year
- Online Application
- Word processing
- Writing skills
- Mid-level
3d
Administrative Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- Background check
- Mid-level
- University
- Paid holidays
- Health insurance
11d
Administration Assistant PD
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- Per diem
- Hospital
- Word processing
- Office
admin assistant 24
Brown University Health —Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Hospital
- Word processing
- English
Administrative Assistant
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
Laboratory/Office Coordinator
Brown University Health —Providence, RI
- $19.03 - $31.39 an hour
- 8 hour shift
- Administrative experience
- High school diploma or GED
- Organizational skills
Administrative and Financial Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- Mid-level
- Office
- University
11d
Full-Time Faculty - Medical Administrative Assistant/ Office Administration Programs - Bristol Community College
Bristol Community College —Fall River, MA
- $57,289 - $74,369 a year
- Full-time
- Classroom
- Mid-level
- Master's degree
Enrollment Services Assistant - Salve Regina University
Salve Regina University —Newport, RI
- Weekends as needed
- Hybrid work
- Inventory management
- Office
- High school diploma or GED
- Wellness program
- Paid parental leave
Secretary C
Brown University Health —Providence, RI
- $23.60 - $24.65 an hour
- Monday to Friday
- Hospital
- English
- Mid-level
- On-the-job training
Executive Assistant to the Senior Vice President for Communications
Brown University —Providence, RI
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Customer service
Sr. Office Assistant Athletics
Providence College —Providence, RI
- $22.00 - $24.60 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
Clerk III (part-time) - Bristol Community College
Bristol Community College —Fall River, MA
- $23.97 an hour
- Part-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Financial and Administrative Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Paid holidays
- Health insurance
15h
Medical Secretary
Brown University Health —Providence, RI
- $18.13 - $29.90 an hour
- 8 hour shift
- Hospital
- English
- Mid-level
Executive Assistant to the Senior Vice President for Advancement
Brown University —Providence, RI
- Weekends as needed
- Hybrid work
- Background check
- Google Workspace
- Microsoft Excel
Administrative Assistant/Surgical Coordinator
University Orthopedics —East Greenwich, RI
- Full-time
- Surgery
- Word processing
- Computer literacy
Quick Apply
7d

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Executive Assistant II to the Office of the Vice President for Administration and Finance

Rhode Island College -
Providence, RI

Apply Now

Job Details

Full-time
$65,000 - $75,000 a year
10 days ago

Benefits

Wellness program
Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Retirement plan

Qualifications

Computer operation
Fiscal management
Confidential information handling
Conference planning
Spreadsheets
Word embeddings
Executive administrative support
High school diploma or GED
Typing
Clerical experience
Productivity software

Full Job Description

The Executive Assistant II plays a pivotal role in the Vice President for Administration and Finance (VPAF) Division, a fast-paced, high-impact environment that touches nearly every facet of the College’s operations. Serving as the central administrative hub for the Vice President for Administration and Finance and senior leadership team, this position provides executive-level support that ensures the office operates with precision, discretion, and efficiency.

Working with a high degree of independence, the incumbent manages complex calendars, communications, meetings, and confidential records while coordinating across diverse operational areas including finance, budget, human resources, information technology, public safety, dining, and campus services. This role requires exceptional organizational skill, sound judgment, and a polished professional presence. Successful performance directly supports institutional decision-making and contributes meaningfully to the College’s mission and the educational experience of thousands of students.

Primary Purpose

Provide executive secretarial level support to the Vice President for Administration and Finance, the senior staff including,, Controller, Director of Budget, AVP for Administration, AVP/CIO for Information Services and other professional staff as assigned, by performing organizational, clerical, and office management activities, maintaining the confidentiality and policy level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public.

Essential Duties

Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Vice President, and senior staff including,, Controller, Director of Budget, AVP for Administration, AVP/CIO for Information Services, and other professional staff as assigned.
Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations.
Make arrangements for meetings, including scheduling, notification and preparation of materials.
Prepare requisitions, receiving reports, special monthly payroll and related materials for the acquisition and payment of goods and services.
Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes.
Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage.
Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents.
Select or compose letters and emails for transmission to correspondents.
Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information.
Select, supervise, and evaluate student employees.
Assess clerical workload; plan workflow; assign and monitor clerical task performance in order to manage clerical work in the office.

Occasional Duties

Perform other duties and responsibilities as assigned.

Required Skills, Knowledge, and Abilities

Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines.
Excellent executive secretarial skills including evidence of thorough knowledge of office methods, practices, procedures and terms, ability to maintain confidentiality, understand readily and carry out complex oral and written directions.
Demonstrated high degree of competency in typing and the operation of current computerized office technology (e.g. Microsoft Office).
Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others.
Excellent interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population.
Ability to remain calm under pressure and maintain a sense of humor.
Ability to sit for the majority of the time with some standing and walking around; occasionally lift, push, pull and carry weights up to 30 lbs. (e.g., mail, books, supplies, materials for meetings).
Ability to convey a positive and professional image worthy of the Office of the Vice President for Administration and Finance.
Ability to adapt to changing priorities, protocols and systems.

Required Qualifications

Education: High school diploma.

Experience:

A minimum of five (5) years’ experience in a executive administrative assistant capacity that included varied administrative/fiscal duties.
Proficiency in word processing and general office procedures.
High degree of competency in the operation of current computerized office technology, spreadsheets and word processing software such as Microsoft Office.

Preferred Qualifications

An advanced secretarial certificate or degree; bilingual.

Does this position have Direct Reports? Yes Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

Position Details

FLSA

Exempt

Salary Grade

8NC

Full Time / Part Time

Full-time

Proposed Starting Salary Range

$65,000-$75,000

Work Schedule

35 Hours, Monday – Friday, 8:30am – 4:30pm

Benefits

Full-time employees enjoy an array of benefits including:

Health and Wellness – Medical, Dental & Vision
Wellness Incentives and Rewards
Paid time Off – Vacation, Sick & Holiday
Retirement Benefits
Disability and Insurance Benefits
Education Benefits – Tuition waivers for RIC, CCRI & URI

For a complete listing, visit Employee Benefits.

Reports To (Title)

Vice President of Administration & Finance

Academic or Calendar Year

Calendar

Position Status

Continuing

End of Temporary or Limited Position

Collective Bargaining Unit

Non-union

Posting Information

Number of Positions Available

Application Open Date

01/15/2026

Application Close Date

Special Instructions

Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Apply Now

Refine Your Search

higher education administration jobs in providence ri

Executive Assistant II to the Office of the Vice President for Administration and Finance

Executive Assistant to the Provost / Vice President of Academic Affairs

Administrative Coordinator, Office of the Dean

HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II

Administrative Coordinator

Administration Assistant PD

admin assistant 24

Administrative Assistant

Laboratory/Office Coordinator

Administrative and Financial Coordinator

Full-Time Faculty - Medical Administrative Assistant/ Office Administration Programs - Bristol Community College

Enrollment Services Assistant - Salve Regina University

Secretary C

Executive Assistant to the Senior Vice President for Communications

Sr. Office Assistant Athletics

Clerk III (part-time) - Bristol Community College

Financial and Administrative Coordinator

Medical Secretary

Executive Assistant to the Senior Vice President for Advancement

Administrative Assistant/Surgical Coordinator

I want to receive the latest job alert for higher education administration in providence ri

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