Top 245 administrative associate Jobs in queens ny

Office Associate (Part-Time, Permanent)
Mayta Sebastian Architecture D.P.C. —New York, NY
- $30 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
CLERICAL ASSOCIATE
DEPT OF ENVIRONMENT PROTECTION —Queens, NY
- $46,503 - $53,479 a year
- Online Application
- Mid-level
- Office
- Administrative experience
- Loan forgiveness
Operations Associate
Academic Leadership Charter School —Bronx, NY
- $45,000 - $55,000 a year
- Full-time
- School experience
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative Associate - Emergency Medical Services 9A-5P
NYU Langone Health —Brooklyn, NY
- $52,228.34 - $61,210.50 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Wellness program
1h
Experienced Orthodontic Front Desk Associate
Montclair Orthodontics —Montclair, NJ
- $22 - $26 an hour
- Part-time
- Background check
- Dental office
- Customer service
- 401(k)
- Paid time off
Quick Apply
Concierge Associate
SPS-North America —New York, NY
- $17.00 - $18.74 an hour
- Office
- High school diploma or GED
- Analysis skills
- Health savings account
- Disability insurance
Concierge Associate
SPS-North America —New York, NY
- $17 - $18 an hour
- Office
- High school diploma or GED
- Analysis skills
- Health savings account
- Disability insurance
Medical Receptionist (Practice Support Associate)
Catholic Health —Flushing, NY
- $19 - $24 an hour
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Health insurance
- Tuition reimbursement
Front Desk Associate
Planet Fitness —Lawrence, NY
- $17.00 - $18.25 an hour
- Part-time
- 18 years or older
- Computer literacy
- Computer skills
- Paid holidays
- Disability insurance
Front Desk Associate
PureGym US —Brooklyn, NY
- $16.50 an hour
- Part-time
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Patient Experience & Administrative Associate - Garden City
KETA Medical Center —Garden City, NY
- $30.00 - $33.65 an hour
- Overtime
- Hospitality
- Google Workspace
- HIPAA
- Travel reimbursement
Quick Apply
5d
Front Desk Associate
Massage Envy —New Hyde Park, NY
- $18 - $23 an hour
- Full-time
- High school diploma or GED
- Clinic
- Math
- Wellness program
- Flexible schedule
Quick Apply
Clerical Associate - Level IV
NYC Health + Hospitals —New York, NY
- $46,503 - $53,479 a year
- Online Application
- Office
- High school diploma or GED
- Data entry
- Commuter assistance
- Paid holidays
Senior Administrative Associate
AllianceBernstein —New York, NY
- $90,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- Bachelor's degree
- Retirement plan
Operations Associate, Bureau of Finance, Administration and Services
DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $44,545 - $74,134 a year
- Full-time
- Mid-level
- Office
- 3 years
- Wellness program
- Health insurance
Clerical Associate IV
DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $46,503 - $73,002 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Loan forgiveness
Advance Associate
OFFICE OF THE MAYOR —Manhattan, NY
- $80,000 - $90,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Loan forgiveness
Front Desk Associate - Part-Time (Commack, NY)
PM Pediatrics Management Group —Carle Place, NY
- $17 - $25 an hour
- Part-time
- Sanitation
- HIPAA
- Office
Quick Apply
Spa Desk Associate, Domino
Equinox —New York, NY
- $17 an hour
- Part-time
- Customer service
- Computer skills
- Guest services
Quick Apply
10d
Front Desk Associate - Tribeca
CorePower Yoga —Tribeca, NY
- $18.50 an hour
- Part-time
- Sanitation
- Cash register
- Computer skills
- Paid holidays
- Employee assistance program
13d

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administrative associate jobs near queens ny

Office Associate (Part-Time, Permanent)

Mayta Sebastian Architecture D.P.C.
New York, NY

Quick Apply

Job Details

Part-time
$30 an hour

Benefits

Paid holidays
Paid time off
401(k) matching

Qualifications

Confidential information handling
Filing
Administrative experience
Attention to detail
Clerical experience
Office management

Full Job Description

Job Overview

M+S Architects & Engineers D.P.C. is seeking a proactive, reliable, and highly organized Office Associate to support daily operations in our Midtown Manhattan office. This part-time permanent position plays a vital role in keeping our team of 18 running smoothly across two international offices. The ideal candidate is confident, professional, takes ownership of space, and brings a calm and mature presence to our creative and fast-paced architectural environment.

Key Responsibilities

Office & Administrative Operations

Serve as the first point of contact for guests and deliveries
Manage mail distribution and coordinate messenger or courier services
Answer main phone line and direct calls professionally
Maintain office organization, shared spaces, and supply areas
Track and reorder office supplies, kitchen items, and maintenance needs
Coordinate building access, visitor registration, and basic IT support requests
Maintain and water plant wall and assist with light upkeep of office aesthetics
Support document printing, filing, and scanning as needed
Ensure the office remains clean, organized, and welcoming

Team & Project Support

Support internal scheduling, meeting coordination, and room setup
Assist with onboarding/offboarding logistics (e.g., desk setup, key returns)
Track team certifications and coordinate required trainings
Assist with internal events, lunches, birthdays, and office celebrations
Coordinate deliveries, errands, and purchasing of minor office furnishings or snacks
Monitor task status and help follow up on to-dos for office readiness
Coordination of Principal's timesheets in BQE based on google calendar entries.
Review Timesheet submissions status, and work with operations and team members are allocating their time properly.

Coordination & Reporting

Report directly to the firm’s Managing Principal, Hannah Sebastian De Mayta
Coordinate day-to-day task flow with Operations Manager Jodi-Ann Daniels
Provide weekly summary reports each Thursday outlining completed work
Communicate proactively if scheduling or task adjustments are needed

Marketing & Branding Support

Coordinate with the BIM team for business cards and marketing materials.
Research and coordinate the purchase of firm-branded swag and merchandise.
Plan and coordinate office holiday decorations and events.

IT & Office Maintenance

Provide IT support for team members (laptops, printer, WiFi, etc.).
Research and secure Principal approval for office decor and equipment and coordinate installation.
Run office errands as needed (printing supplies, containers, etc.).

Qualifications

2+ years of experience in office management, administrative coordination, or studio support
Strong communication and multitasking skills
Professionalism and maturity in handling confidential or sensitive matters
Reliable, consistent, and proactive with attention to detail
Familiarity with Google Workspace, Trello, and basic IT troubleshooting a plus
Experience in architecture, construction, or design environments is a bonus

Why Join Us?

M+S Architects & Engineers D.P.C.is a diverse and growing firm recognized for high-quality design, restoration, and compliance-focused work across New York City and Lima. This role offers the opportunity to become a foundational part of our close-knit NYC team—supporting meaningful work while maintaining a work-life balance in a consistent, structured part-time role.

Compensation & Benefits

$30/hour, paid biweekly
Part-time schedule of 20 hours/week
Paid holidays and PTO
Opportunities for annual bonuses
401(k) with company matching
Office lunches, team events, and professional development support

To Apply:

Please email your resume and a brief cover letter to [email protected], copying [email protected], [email protected], and [email protected] with the subject line: Office Associate Application – [Your Name].

Pay: $30.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in queens ny

Office Associate (Part-Time, Permanent)

CLERICAL ASSOCIATE

Operations Associate

Administrative Associate - Emergency Medical Services 9A-5P

Experienced Orthodontic Front Desk Associate

Concierge Associate

Concierge Associate

Medical Receptionist (Practice Support Associate)

Front Desk Associate

Front Desk Associate

Patient Experience & Administrative Associate - Garden City

Front Desk Associate

Clerical Associate - Level IV

Senior Administrative Associate

Operations Associate, Bureau of Finance, Administration and Services

Clerical Associate IV

Advance Associate

Front Desk Associate - Part-Time (Commack, NY)

Spa Desk Associate, Domino

Front Desk Associate - Tribeca

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