Top 4 Senior office manager Jobs in Randolph Nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER
EXCELLEN HOME HEALTH CARE —Paterson, NJ
- $60,000 - $70,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator-Home Care Agency
Key Home Care —Metuchen, NJ
- Full-time
- Office
- Home Health
- Computer skills
- 401(k)
- Paid time off
Quick Apply
Front Office Coordinator & Physical Therapy Aide
AKSHAR PHYSICAL THERAPY & REHABILIATION —Edison, NJ
- $15.92 - $20.00 an hour
- Full-time
- Sanitation
- HIPAA
- Mid-level
Quick Apply

Discover related jobs

Based on your search for senior office manager jobs.

Senior Administrative Assistant - Japanese Bilingual
PASONA N A, INC. —New York, NY
A leading global financial institution is seeking a Japanese-English bilingual senior administrative assistant to provides high-level administrative, clerical,…
$57,000 - $95,000 a year
6d
Senior Associate, Development
Asia Society —New York, NY
After 1 year of service (1,000 hours), the Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the…
$65,000 - $75,000 a year

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Business Office Manager - Senior Living
Senior Star —Columbus, OH
Supervise and support the Front Desk team to ensure a welcoming resident and visitor experience. Strong accounting, bookkeeping, or business office management…
Quick Apply
4d
Office Services Senior Coordinator
The Ohio State University Wexner Medical Center —Columbus, OH
This critical role provides the essential support to our daily operations; Works under minimal supervision; Determines and ensures that appropriate actions are…
6d

Show more jobs in cities nearby

I want to receive the latest job alert for senior office manager in randolph nj

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior office manager jobs near randolph nj

Physical Therapy Aide jobs in Edison, NJ

Occupational Therapy Assistant jobs in Fort Worth, TX

Physical Therapy Aide jobs in Laredo, TX

Physical Therapy Aide jobs in Denver, CO

Physical Therapy Aide jobs in Irving, TX

Physical Therapy Assistant jobs in Elgin, IL

Physical Therapy Aide jobs in Knoxville, TN

Physical Therapy Aide jobs in Chicago, IL

Medication Aide jobs in Waco, TX

Part Time Work From Home jobs in Kansas

Construction Project Manager jobs in Worcester, MA

Home Manager jobs in Buffalo, NY

Home Manager jobs in Park City, UT

Home Manager jobs in Spring Hill, TN

Home Manager jobs in Springfield, VA

Supply Chain Manager jobs in Atlanta, GA

Housekeeping Manager jobs in Portland, OR

Office Coordinator jobs in Midtown New York, NY

Remote Coordinator jobs in Chicago, IL

Project Coordinator jobs in Rockville, MD

MEDICAID HOME CARE AGENCY OFFICE MANAGER

EXCELLEN HOME HEALTH CARE
Paterson, NJ

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year

Benefits

Paid holidays
Health insurance
401(k)
Paid time off

Qualifications

Business development management
Home care experience
Spanish
Customer communication
Staff supervision
Microsoft Excel
Microsoft Outlook
Long-term care regulations
Medical office management
Referral-based lead generation
Team supervision
Medical software
Marketing
Sales referrals
Service scheduling
Staff scheduling
In-person customer service
Team scheduling
Administrative experience
High school diploma or GED
Home care
Sales development
Business development within healthcare
Business Administration
Home healthcare regulations
Client referrals
Marketing operations
Business
Staffing management
Marketing

Full Job Description

Job Title: Medicaid Home Care Agency Office Manager

Location: Paterson, NJ
Employment Type: Full-Time

Position Summary

We are seeking an experienced, organized, and compassionate Home Care Office Manager to oversee the daily operations of our home care agency in Paterson, NJ. The ideal candidate will have extensive experience in the home care industry, strong leadership skills, marketing expertise, and knowledge of New Jersey home care regulations. This individual will ensure smooth office operations, maintain compliance, support caregivers, grow the agency through community outreach and marketing, and deliver exceptional customer service to clients and their families.

Key ResponsibilitiesOffice Management

Oversee the daily operations of the home care office.
Supervise and support administrative staff, schedulers, and care coordinators.
Develop and implement office procedures to improve efficiency.
Ensure all records and documentation are complete, accurate, and confidential.

Staff Management

Recruit, onboard, and train caregivers and office staff.
Schedule caregiver orientations and ongoing training.
Monitor employee performance and provide coaching and support.
Assist with employee relations, attendance, and retention initiatives.

Scheduling & Client Services

Coordinate caregiver schedules and client assignments.
Ensure appropriate caregiver-to-client matching.
Respond promptly to client and caregiver concerns.
Maintain excellent communication with clients, families, referral sources, and healthcare professionals.

Marketing & Business Development

Develop and implement marketing strategies to increase client referrals and agency growth.
Build and maintain relationships with hospitals, rehabilitation centers, physicians, social workers, assisted living communities, senior centers, and community organizations.
Conduct community outreach, networking events, and presentations to promote agency services.
Coordinate digital marketing efforts, including social media, website updates, and online reputation management.
Track referral sources and marketing performance and provide regular reports to management.
Identify new business opportunities and partnership development.

Compliance & Quality Assurance

Ensure compliance with New Jersey Department of Health regulations and agency policies.
Maintain employee credentials, licenses, certifications, and background checks.
Prepare documentation for audits, surveys, and inspections.
Assist with policy updates and quality improvement initiatives.

Administrative & Financial Duties

Manage payroll preparation, billing, and timesheet approvals.
Maintain client files and employee records.
Monitor office supplies, equipment, and vendor relationships.
Prepare operational reports for management.

Qualifications

Minimum 3–5 years of home care office management experience.
Minimum 2 years of healthcare marketing or business development experience.
Knowledge of New Jersey home care regulations and compliance requirements.
Experience with caregiver scheduling and client coordination.
Strong leadership and team management skills.
Proven ability to build referral relationships and grow census.
Excellent customer service, communication, and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with home care software such as HHAeXchange or similar platforms.
Strong organizational, problem-solving, and multitasking skills.
Ability to work effectively in a fast-paced environment.
High school diploma required; Associate's or Bachelor's degree in Healthcare Administration, Business Administration, Marketing, or a related field is preferred.

Preferred Qualifications

Experience managing Medicaid and private-pay home care services.
Familiarity with EVV (Electronic Visit Verification) requirements.
Knowledge of payroll, billing, and insurance authorizations.
Experience with CRM systems and social media marketing.
Bilingual (English/Spanish) preferred.

Skills

Home Care Operations
Healthcare Marketing & Business Development
Referral Relationship Management
Community Outreach
Staff Supervision
Caregiver Scheduling
Client Relations
Regulatory Compliance
Quality Assurance
Office Administration
Payroll & Billing
Leadership
Microsoft Office
Home Care Software
Social Media & Digital Marketing

Benefits

Competitive salary based on experience
Performance-based bonuses for agency growth (if applicable)
Paid time off and holidays
Health benefits (if offered)
Professional development opportunities
Supportive and collaborative work environment

Reports To: Agency Administrator/Owner

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Experience:

Home care: 3 years (Required)
Marketing: 4 years (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior office manager jobs in randolph nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER

Office Coordinator-Home Care Agency

Front Office Coordinator & Physical Therapy Aide

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for senior office manager in randolph nj

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected