Walker's Furniture & Mattress is looking to hire a full-time Accounts Payable professional at our Spokane Valley, Washington location. Since 1980, we have been providing our communities with quality home furnishings and since that time have grown to be the largest regional furniture and mattress chain in the Northwest United States. Our goal at Walker's Furniture & Mattress is to serve our customers in a friendly atmosphere with readily available quality furniture at affordable prices. Our mission is: “Exceptional people providing an exceptional experience.”
Job Title:
Accounts Payable Clerk
Reports To:
Administrative Office Manager
Summary:
The Accounts Payable professional provides accurate and dependable financial and administrative support by processing invoices, tracking expenses, reconciling accounts, maintaining payment records, and issuing timely payments.
The successful candidate will be a highly organized, detail-oriented, and dependable problem solver who takes ownership of their work. This individual must demonstrate strong mathematical, analytical, and communication skills, along with the ability to identify discrepancies, investigate issues, and develop practical solutions while maintaining the accuracy and confidentiality of company financial records.
The position requires professionalism, accountability, reliability, sound judgment, and the ability to manage multiple priorities and deadlines in a fast-paced office environment. Proficiency with computers, accounting software, data-entry systems, and related business programs is also essential.
Essential Responsibilities:
Customer Service and Communication
- Maintain a positive, professional, and courteous attitude when interacting with customers, vendors, supervisors, and coworkers.
- Respond to correspondence and inquiries accurately, promptly, and professionally.
- Build productive working relationships with vendors and internal departments.
- Collaborate with coworkers to achieve department goals and support customer satisfaction.
- Communicate difficult, sensitive, or complex issues to the supervisor in a timely manner.
- Follow through on requests and provide dependable updates until issues are resolved.
Accounts Payable
- Review invoices for accuracy, completeness, appropriate authorization, pricing, payment terms, and supporting documentation.
- Identify and flag unusual, questionable, duplicate, or inaccurate invoice items and prices.
- Organize invoices, prepare them for payment, and verify check and payment requests.
- Accurately track expenses and process employee expense reports.
- Prepare and process electronic transfers, vendor payments, check runs, and other payment transactions.
- Post transactions accurately to journals, ledgers, accounting software, and other financial recordkeeping systems.
- Reconcile accounts payable transactions and investigate outstanding or mismatched balances.
- Monitor vendor accounts to ensure payments remain current and comply with agreed-upon payment terms.
- Analyze invoice discrepancies and account issues, determine the cause, and implement appropriate solutions while maintaining accurate records.
- Communicate with vendors regarding invoices, account balances, payment status, missing documentation, and other inquiries.
- Maintain complete and organized supporting documentation for account analysis, internal reviews, and audits.
- Produce monthly reports and assist with month-end closing procedures.
- Maintain accurate vendor records and account information.
- Prioritize assignments effectively to meet payment schedules, department goals, and established deadlines.
- Identify opportunities to improve accuracy, organization, workflow, and accounts payable processes. The position’s core duties include invoice processing, account reconciliation, payment monitoring, vendor correspondence, discrepancy resolution, reporting, and month-end support.
Company Responsibilities:
- Contribute to a respectful and supportive work environment where employees are proud to work.
- Understand and consistently follow company policies, procedures, and internal controls.
- Report to work consistently and on time according to the assigned schedule.
- Maintain strict confidentiality of company accounts, financial records, files, documents, systems, employee information, and vendor information.
- Attend required training sessions, department meetings, and company meetings.
- Demonstrate dependability by completing assignments accurately, following through on commitments, and communicating potential delays promptly.
- Accept responsibility for errors and take appropriate action to resolve them.
- Remain adaptable as department priorities, procedures, and responsibilities change.
Knowledge, Skills, and Abilities
- Exceptional attention to detail and commitment to accuracy.
- Strong organizational, time-management, and prioritization skills.
- Dependable, accountable, and able to work with limited supervision.
- Strong analytical and problem-solving abilities.
- Ability to investigate discrepancies, identify root causes, and determine effective solutions.
- Working knowledge of general accounting and accounts payable procedures.
- Proficiency in data entry, account management, accounting software, spreadsheets, and standard office programs.
- Strong mathematical and reconciliation skills.
- Ability to manage multiple assignments and meet established deadlines.
- Effective written and verbal communication skills.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Ability to work independently and collaboratively as part of a team.
- Consistent follow-through and a strong sense of ownership over assigned responsibilities.
Education:
None.
Experience:
A minimum of 1-3 years accounts payable, or general accounting experience is required. Knowledge of general accounting procedures and relevant accounting software. Proficient in data entry and account management.
Physical Requirements:
This position requires periods of sitting and/or standing at a desk and working on a computer. Must be able to lift/carry/push/pull of objects up to 20 pounds as needed for general office duties.
Other:
This job description is not designed to provide a comprehensive list of all activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.
Walker’s Furniture, Inc. is an equal opportunity employer and is committed to providing surroundings that are free from all forms of unlawful discrimination and harassment based on race, color, creed, sex, sexual orientation, gender identity, religion, pregnancy, marital status, national origin, age, disability (physical or mental), genetic information (including family and medical history), or any other basis prohibited by local, state, or federal law. These protections extend to all Walker’s practices and decisions, including hiring, promoting, transferring, and training.
Walker’s Furniture, Inc. will make reasonable accommodations for qualified individuals with disabilities, unless doing so will create an undue hardship on the organization, taking into consideration the nature and cost of the accommodation needed, the employer’s financial resources, and the impact of the needed accommodation on the operation and on other employees and our customers.
Pay: $21.00 - $22.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
