NOW HIRING: OFFICE & FACILITIES COORDINATOR
Location: 531 Old Swede Road, Douglassville, PA 19518
Schedule: Full-time | Monday–Friday 8:00AM-4:30PM | On-site
Compensation: Starting hourly range between $18-$24 per hour based on experience, technical capability, education, and market data—compensation level will align with demonstrated knowledge, applicable experience, and ability to contribute independently
Build What Matters. Be Part of Something That Lasts.
At American Crane & Equipment Corporation (ACECO), we design, build, and service custom engineered lifting solutions used in critical industries where precision, safety, and reliability matter—and we invest in the people who make that possible.
We're looking for an Office & Facilities Coordinator who enjoys being the person others can rely on to keep the workplace running smoothly.
This role serves as the first point of contact for employees, customers, vendors, and visitors while coordinating office operations, facilities activities, onboarding support, and workplace initiatives that help our teams succeed.
If you're highly organized, people-oriented, and enjoy balancing customer service with administrative coordination, you'll feel right at home here.
What This Role Really Is
You'll serve as the hub for office operations, visitor management, facilities coordination, and workplace organization while partnering closely with Facilities, Human Resources, and departments throughout the organization.
Every day is different but it will almost always involve people.
Your professionalism helps shape the experience employees and visitors have every time they walk through our doors.
Who Thrives Here (and Who Doesn't)
You'll do well here if you:
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Enjoy helping people and creating positive experiences
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Stay organized while balancing multiple priorities
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Take ownership without waiting to be asked
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Communicate professionally with employees, visitors, and vendors
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Notice small details that keep an office running smoothly
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Adapt well when priorities change throughout the day
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Are comfortable answering phone calls
This role is likely not a fit if you:
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Prefer working independently with little interaction
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Become overwhelmed by frequent interruptions
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Dislike balancing multiple responsibilities
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Prefer repetitive work with limited variety
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Struggle maintaining organization while supporting multiple departments
What Success Looks Like (First 90 Days)
First 30 Days
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Learn ACECO's office procedures, visitor management process, and workplace operations
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Build relationships across Facilities, Human Resources, and department leaders
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Become familiar with office systems, onboarding activities, and administrative processes
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Begin managing front desk responsibilities independently
Days 31–60
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Coordinate facility requests, vendors, and workplace needs
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Support onboarding activities and employee administrative requests
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Assist with workplace organization, meetings, and special projects
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Become a trusted resource for employees and visitors
Days 61–90
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Independently execute front office operations
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Coordinate administrative activities with minimal supervision
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Support employee engagement and workplace initiatives
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Demonstrate ownership of daily office operations while identifying opportunities for improvement
Why Join Our Team at American Crane?
Make a Daily Impact
You'll help create a professional, welcoming workplace for employees, customers, vendors, and visitors.
Variety Every Day
No two days are exactly alike. You'll support office operations, facilities, workplace initiatives, and organizational projects.
Cross-Functional Collaboration
Work with Facilities, Human Resources, Operations, Engineering, Accounting, and leadership across the organization.
Growth & Development
Build experience in office administration, facilities coordination, workplace operations, project coordination, and employee support.
Stability & Growth
Join a growing manufacturing company that values people, professionalism, and continuous improvement.
What You'll Do
Office Operations & Front Desk Management
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Serve as the primary front-office coordinator and first point of contact for visitors and employees
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Answer incoming calls and direct inquiries appropriately
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Coordinate incoming and outgoing mail, deliveries, and office communications
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Maintain reception, conference rooms, common areas, and workplace readiness
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Support office supply inventory as needed
Visitor Management & Security
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Welcome visitors and create a professional first impression
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Assist guests through the Visitly visitor registration process
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Issue visitor badges and notify employee hosts
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Maintain visitor logs and security procedures
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Coordinate visitor coverage during planned absences
Facilities Coordination
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Track facility requests, maintenance activities, and work orders as needed
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Assist with coordinating vendors, repairs, and facility improvement projects
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Support workstation setup, office moves, and workplace planning
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Maintain facility documentation, schedules, and administrative records
Administrative Support
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Maintain organized files and documentation
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Assist departments with reporting and administrative projects
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Support leadership with special projects and workplace initiatives
Human Resources Support
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Support new hire onboarding readiness including workstations, office supplies, and furniture (as needed)
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Support employee engagement and workplace initiatives
What We're Looking For
Education
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High school diploma or GED required
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Associate degree in Business Administration, Human Resources, Facilities Management, Project Management, or a related field preferred
Experience
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Two or more years of administrative, office coordination, receptionist, facilities coordination, or customer service experience preferred
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Experience working in a professional office environment required
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Experience supporting facilities, HR, or workplace operations preferred
Technical Skills
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Excellent customer service and interpersonal communication skills
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Strong organizational and time management abilities
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Ability to prioritize changing responsibilities
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Microsoft Office proficiency including Outlook, Word, Excel, and PowerPoint
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Strong written and verbal communication
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Ability to maintain confidentiality and professionalism
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Experience coordinating vendors, schedules, and administrative activities
Skills & Attributes
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Ownership mindset
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Strong attention to detail
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Professional presence
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Dependability and follow-through
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Positive, service-oriented attitude
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Alignment with ACECO values: Safety, Quality, Continuous Improvement, and GRIT
What's In It For You?
At ACECO, we invest in people who create exceptional experiences for our employees and customers.
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Competitive compensation based on experience and qualifications
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Medical, dental, vision, and life insurance available day one
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401(k) retirement plan with company match
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Generous paid time off with annual rollover
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10 paid company holidays
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Tuition reimbursement and professional development opportunities
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Exposure to Facilities, Human Resources, and Operations
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Opportunities for career growth within business support functions
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Collaborative, people-first workplace
What to Expect From Our Hiring Process
Every application is reviewed by our team—we do not rely on automated screening tools.
We focus on candidates who demonstrate ownership, reliability, and attention to detail throughout the application process.
Qualified candidates typically hear from us within a few business days depending on applicant volume.
READY TO APPLY?
We hire people who show up, work hard, learn quickly, and take pride in what they do.
If that sounds like you, we encourage you to apply today.
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Submit your application online at Recruitment (adp.com)
Build what matters—and build your future with ACECO.
All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
American Crane & Equipment Corporation is an Equal Opportunity Employer.
The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment.
This position requires:
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Valid proof of identity and authorization to work in the U.S. (Form I-9)
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Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law
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Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73)
The pay for this position is dependent on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.
American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.
NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.
