Top 4 Executive assistant Jobs in Rehoboth Beach, De

Executive Administrative Assistant
Sea Colony Recreational Association —Bethany Beach, DE
- Evenings as needed
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
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Executive Administrative Assistant

Sea Colony Recreational Association
Bethany Beach, DE

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Job Details

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
Employee relationship building
Collaboration with board members
Microsoft Teams
Meeting facilitation
Board relations
Stakeholder relationship building

Full Job Description

Position Summary

We are seeking a highly organized, professional, and proactive Executive Administrative Assistant with experience in community association management to support executive leadership and assist with the daily operations of a residential resort community. The ideal candidate possesses exceptional communication skills, strong administrative abilities, and knowledge of HOA/condominium association operations, board governance, resident relations, and property management practices.

This role requires discretion, attention to detail, multitasking capabilities, and the ability to thrive in a fast-paced environment while maintaining excellent customer service for board members, homeowners, vendors, and staff.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to executive leadership and community association management teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare agendas, board packets, meeting minutes, correspondence, reports, and presentations
Maintain organized digital and physical filing systems
Screen and direct phone calls, emails, and resident inquiries professionally and efficiently
Assist with preparation and distribution of communications to homeowners and board members

Community Association Support

Support HOA/condominium board meetings, annual meetings, and committee meetings
Coordinate meeting logistics, notices, and compliance documentation
Maintain association records in accordance with governing documents and state regulations
Track contracts, insurance certificates, vendor documentation, and renewal deadlines
Assist with preparations of staff and homeowner training

Financial & Operational Coordination

Assist with invoice processing, research, and budget tracking
Prepare spreadsheets, financial summaries, and operational reports
Coordinate maintenance requests and vendor scheduling
Monitor project timelines and follow up on action items

Customer Service & Communication

Deliver exceptional customer service to residents, homeowners, and board members
Handle sensitive matters with professionalism, diplomacy, and confidentiality
Respond to inquiries and resolve issues in a timely manner
Draft professional correspondence and community notices

Qualifications

Required

3–5+ years of executive administrative support experience
Experience in community association management, property management, HOA, condominium, hospitality or real estate environments
Strong knowledge of board governance processes and meeting coordination
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Strong organizational, multitasking, and time-management skills
Ability to maintain confidentiality and professionalism at all times

Preferred

CMCA, AMS certification familiarity preferred
Experience with CINC community management software, but not required
Associate’s or Bachelor’s degree in Business Administration or related field
Experience supporting executive-level leadership

Core Competencies

Executive presence and professionalism
Attention to detail
Problem-solving and critical thinking
Customer service orientation
Ability to prioritize competing deadlines
Strong interpersonal and relationship-building skills
Adaptability and initiative

Working Conditions

Primarily office-based with occasional attendance at evening and weekend board meetings or community events
Ability to sit, stand, and work at a computer for extended periods

Benefits & Other Compensation:

This position includes eligibility for the following benefits, subject to applicable plan terms:

Healthcare Benefits – Medical, Dental, and Vision coverage

Retirement Benefits – 401(k) with employer match (19 years of age and older)

Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan documents and company policies, which may be amended at the Company’s discretion.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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executive assistant jobs in rehoboth beach, de

Executive Administrative Assistant

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Position Summary

Key Responsibilities

Executive & Administrative Support

Community Association Support

Financial & Operational Coordination

Customer Service & Communication

Qualifications

Required

Preferred

Core Competencies

Working Conditions

Benefits & Other Compensation:

This position includes eligibility for the following benefits, subject to applicable plan terms:

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