The Administrative Assistant, Admin Corps is part of a team that performs administrative duties and project coordination for the Membership & Industry Relations and Awards departments. This team pivots between the two departments on a scheduled basis throughout the year.
The Administrative Assistant produces high quality, low error work and maintains the highest level of confidentiality and discretion. You are able to maintain your composure in high-stress, complex situations and have excellent decision-making skills. You are a clear communicator with a great demeanor and phone etiquette skills. You are able to be patient with challenging callers as well as with internal and external stakeholders.
- Membership & Industry Relations: Research, analyze, and write non-biased career summaries for submissions; Data entry in TRAMM database; Ensure member confidentiality.
- Awards: Assist with verification of entries; Code entries; Assist with onsite and off-site Screening Meetings including setup, DJ duties, and break down; Ship and track certificates and GRAMMY statues; Inventory database; Create and distribute certificates; Rip audio files.
- Effectively communicate in writing, email, over the phone, etc. with both internal and external stakeholders.
- Coordinate and manage various department projects.
- Other Duties as assigned.
- Bachelor’s Degree preferred. Prior GRAMMY U involvement a plus.
- Previous administrative assistant experience.
- Strong proficiency in Outlook, Word, Excel, PowerPoint and other Microsoft applications. Experience with databases (e.g. TRAMM, etc.).
- Excellent organizational skills and attention to detail with the ability to keep information organized and accessible.
- Ability to manage multiple projects efficiently, prioritizing tasks appropriately and managing time well.
- Must be an independent problem-solver with the ability to successfully establish goals, deadlines, and procedures.
PHYSICAL DEMANDS FOR CERTAIN ROLES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.
SALARY AND BENEFITS
The starting rate for this position is $21.05 to $22.73 per hour , benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market.
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).
Explore our career opportunities to join a team that values creativity, innovation, and diversity.
RECORDING ACADEMY
The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.
LATIN RECORDING ACADEMY
The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.
LATIN GRAMMY CULTURAL FOUNDATION
The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.
MUSICARES
A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.
GRAMMY MUSEUM
The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.
EQUAL OPPORTUNITY
The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.
