Top 41 Department secretary Jobs in Rhode Island

Executive Administrative Assistant
Care New England Health System —Warwick, RI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Radiology Aide/Secretary
Care New England Health System —Pawtucket, RI
- Full-time
- Hospital
- Computer literacy
- High school diploma or GED
Secretary Vascular Lab
Care New England Health System —Warwick, RI
- Part-time
- Typing
- Entry level
- Under 1 year
Administration Assistant PD
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- Per diem
- Hospital
- Word processing
- Office
OR Support Secretary
Brown University Health —Providence, RI
- $21.09 - $22.04 an hour
- Full-time
- Surgery
- High school diploma or GED
- Operating room
Medical Secretary
Rhode Island Medical Imaging —Warwick, RI
- Full-time
- Spanish
- Hospital
- HIPAA
- Profit sharing
- Loan repayment program
Quick Apply
Unit Secretary PT Weekend
Butler Hospital —Providence, RI
- Part-time
- Entry level
Quick Apply
Unit Secretary PT Weekend
Care New England Health System —Providence, RI
- Part-time
- Hospital
- High school diploma or GED
- Entry level
Clerk Secretary/Admin Assistant
ADIL BUSINESS SYSTEMS INC —Cranston, RI
- $20 - $21 an hour
- Contract
- Office
- Administrative experience
- Data entry
Quick Apply
2d
Unit Secretary
Brown University Health —Providence, RI
- $21.09 - $22.04 an hour
- Full-time
- Hospital
- Computer literacy
- HIPAA
2d
Medical Secretary
Care New England Health System —Providence, RI
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Typing
10d
Unit Secretary Butler Per Diem
Care New England Health System —Providence, RI
- Per diem
- Hospital
- High school diploma or GED
- Data entry
MR/CT Coordinator
Rhode Island Medical Imaging —Warwick, RI
- Call employer
- Hybrid work
- Computer literacy
- High school diploma or GED
- Analysis skills
- Profit sharing
- Loan repayment program
Quick Apply
Medical Secretary, Physician Practice
Care New England Health System —Warwick, RI
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
Patient Service Rep
Brown University Health —Providence, RI
- $18.13 - $29.90 an hour
- Day shift
- English
- Mid-level
- Computer skills
5d
Medical Secretary (Part-Time)
Rhode Island Medical Imaging —Cranston, RI
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
- Profit sharing
- Loan repayment program
Quick Apply
3d
MICU Unit Secretary
Brown University Health —Providence, RI
- $21.09 - $22.04 an hour
- Part-time
- Computer literacy
- HIPAA
- Inpatient
1d
Unit Secretary - Float Pool
Brown University Health —Providence, RI
- $21.09 - $22.04 an hour
- Part-time
- Float pool
- Hospital
- Computer literacy
2d
Substitute Secretary - Per Diem
Woonsocket Education Department —Woonsocket, RI
- $16 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
Healthcare Interpreter/Medical Secretary
Rhode Island Medical Imaging —Pawtucket, RI
- Monday to Friday
- Spanish
- Hospital
- HIPAA
- Profit sharing
- Loan repayment program
Quick Apply

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Executive Administrative Assistant

Care New England Health System -
Warwick, RI

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Database systems
Microsoft Outlook
Spreadsheets
Executive administrative support
Associate's degree

Full Job Description

Job Summary:

The Executive Administrative Assistant provides high-level administrative support to the President/COO and plays a key role in the coordination of activities within the VNA of Care New England. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. The Executive Administrative Assistant acts as a liaison between the President/COO, CNE leadership, physicians, and other internal and external stakeholders, while also supporting the VNA leadership team, scheduling, and payroll processes.

Duties & Responsibilities:

Executive Support to the President/COO

Manage the President/COO’s calendar, schedule meetings, and coordinate travel and conference logistics.
Prepare correspondence, presentations, reports, and other documents on behalf of the President/COO.
Support the President/COO in maintaining effective communication with executives, board members, and physician leadership.
Monitor and prioritize incoming requests, ensuring timely follow-up and resolution.
Handle confidential and sensitive information with the highest degree of professionalism.
Communicate effectively with executive secretaries in other CNE operating units as needed for the purposes of schedule coordination.

VNA Leadership Team and Building Support Responsibilities

Support VNA leadership in scheduling, preparing agendas, and documenting minutes.
Maintain accurate records, databases, and rosters for the organization.
Conducts and coordinates projects as assigned; prepares and presents findings in an organized fashion, ensures timely completion of assignments.
Prepares presentations and spreadsheets for distribution as necessary.
Schedules and maintains RSVP list for agency meetings (ex: Board Committees, Executive, Management Team, All-staff, CNE meetings). Prepares for meetings including reserving conference room or alternate space, beverage and food ordering and set up
Oversight of the office shared services equipment, including postage meter, fax machines, copiers, and mailing materials. Ensure proper functionality and performance of the machines, including contacting vendor to arrange for routine and emergency services of this equipment.
Manages office supplies for the agency.
Attends department meetings and records minutes as needed.
Performs other related tasks as requested.

Requirements:

Associate's Degree Required.
Minimum 3 to 5 Years of administrative experience supporting senior leadership, preferably in a healthcare or home care setting.
Knowledge of home care and hospice regulatory requirements strongly preferred.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with database systems.
Payroll experience and proficiency with Kronos preferred.
Excellent communication, interpersonal, and organizational skills.
Ability to work independently, exercise sound judgment, and prioritize competing tasks.
Strong attention to detail and commitment to confidentiality.

About Us:

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Apply Now

Refine Your Search

department secretary jobs in rhode island

Executive Administrative Assistant

Radiology Aide/Secretary

Secretary Vascular Lab

Administration Assistant PD

OR Support Secretary

Medical Secretary

Unit Secretary PT Weekend

Unit Secretary PT Weekend

Clerk Secretary/Admin Assistant

Unit Secretary

Medical Secretary

Unit Secretary Butler Per Diem

MR/CT Coordinator

Medical Secretary, Physician Practice

Patient Service Rep

Medical Secretary (Part-Time)

MICU Unit Secretary

Unit Secretary - Float Pool

Substitute Secretary - Per Diem

Healthcare Interpreter/Medical Secretary

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