Top 150 Office assistant Jobs in Richmond, Il

Executive Assistant & Operations Coordinator
The Grant Fetter Homes Team @ Compass —Wauconda, IL
- $21 - $24 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
10d
Office Administrator
Smooth Paving —Island Lake, IL
- $18 - $26 an hour
- Full-time
- Background check
- Management
- Inventory management
- Paid time off
Quick Apply
Office Administrator
Wickstrom Auto Group —Barrington, IL
- $18 - $20 an hour
- Full-time
- Customer service
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Branch Office Administrator
Edward Jones —Lake Geneva, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant
D6 inc —Richmond, IL
- $16 - $18 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
7d
Administrative Assistant Specialist
Wilmot Mountain —Wilmot, WI
- $22.87 - $28.59 an hour
- Full-time
- 18 years or older
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Assistant - Adult Education
McHenry County College —Crystal Lake, IL
- $23.60 an hour
- Part-time
- Spanish
- English
- Office
Secretary
Delfino Refrigeration Inc. —Lake Villa, IL
- $20 - $24 an hour
- Part-time
- Office
- High school diploma or GED
- In-person
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant
Jones Lake Management —Ringwood, IL
- $19 - $21 an hour
- Office
- Experience equivalent to degree accepted
- Associate's degree
- Health savings account
- Paid holidays
Quick Apply
Part time secretary two mornings a week from 9:00 to 12:00
B Rosenthal Realty LTD —South Barrington, IL
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
11d
OFFICE ASSISTANT
ACCESS ASSEMBLY LLC —Round Lake Beach, IL
- $18 - $21 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
Receptionist - Franchise Location
H&R Block —Genoa City, WI
- Full-time
- Sales
- Computer literacy
- Office
5d
Breast Care Center Office Assistant - PRN/Registry
Advocate Aurora Health —Barrington, IL
- $20.80 - $31.20 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Outpatient experience
Receptionist
Derick Dermatology PLLC —Lindenhurst, IL
- $15 an hour
- 12 hour shift
- Computer literacy
- High school diploma or GED
- Travel
- Paid training
- Employee assistance program
Quick Apply
Administrative Assistant
ULTRA STROBE COMMUNICATIONS —Crystal Lake, IL
- Microsoft Excel
- Administrative experience
- QuickBooks
Quick Apply
Veterinary Receptionist
Lake Geneva Animal Hospital —Lake Geneva, WI
- High school diploma or GED
- Ability to lift 50 pounds
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Office Secretary
Peerless Roofing Inc —McHenry, IL
- $17 - $20 an hour
- Email
- Office
- Administrative experience
- High school diploma or GED
- Paid time off
Quick Apply
Campus Receptionist
Froedtert South, Inc. —Pleasant Prairie, WI
- Part-time
- Hospital
- Inpatient
- English
Quick Apply
Administrative Assistant LCROE Foundation
Lake County Regional Office of Education —Vernon Hills, IL
- $25 - $30 an hour
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- Inventory management
Quick Apply
Administrative Assistant
Inmar —Libertyville, IL
- $19.63 - $32.72 an hour
- Full-time
- Spanish
- Oracle
- Inventory management
- Health savings account
- Paid holidays

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Executive Assistant & Operations Coordinator

The Grant Fetter Homes Team @ Compass
Wauconda, IL

Quick Apply

Job Details

Full-time
$21 - $24 an hour
10 days ago

Qualifications

High school diploma or GED
Productivity software
Delegation

Full Job Description

The Grant Fetter Homes Team is seeking a highly organized, proactive, and trustworthy Executive Assistant & Operations Coordinator to provide direct support to the Team Lead while helping manage the daily administrative operations of a rapidly growing real estate organization.

This person will serve as the Team Lead’s administrative right hand—helping manage priorities, organize the calendar, prepare for meetings, track commitments, coordinate communication, and ensure important projects continue moving forward. The role will also support the team’s office operations, agent onboarding, marketing activities, client and recruiting events, lead-management systems, and internal processes.

This is not a passive administrative position. The right person will anticipate needs, take ownership of details, communicate confidently, and follow through without requiring constant reminders. You should enjoy creating structure in a fast-moving environment and be comfortable working closely with a business owner whose schedule and priorities can change quickly.

Compensation:

$21 - $24 hourly

Responsibilities:

Support an executive with meeting preparation and take minutes
Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
Perform basic bookkeeping duties
Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.

Provide direct administrative and organizational support to the Team Lead.
Manage and organize the Team Lead’s calendar, appointments, meetings, deadlines, and priorities.
Prepare meeting agendas, documents, reports, notes, and follow-up items.
Track commitments, delegated projects, and outstanding tasks to ensure they are completed.
Help organize and prioritize incoming requests, communications, and time-sensitive matters.
Handle sensitive business, personnel, client, and financial information with complete confidentiality.
Manage the daily administrative needs of the office and support agents and staff.
Maintain accurate calendars, databases, checklists, records, and internal systems.
Coordinate new-agent onboarding, training schedules, paperwork, technology access, and office preparation.
Assist with incoming lead assignments, follow-up tracking, and CRM accuracy.
Coordinate listing and marketing requests, social media projects, print materials, and vendor communication.
Help plan and execute team meetings, training sessions, client events, and recruiting activities.
Document and improve procedures, templates, checklists, and workflows as the organization grows.
Identify potential problems, communicate them promptly, and help develop practical solutions.

Qualifications:

Strong organizational skills, communication skills, time management skills, and interpersonal skills
Must be comfortable using Microsoft Office
Experience handling confidential information and adhering to strict deadlines
Possess a high school diploma, G.E.D. or equivalent
2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

At least two years of experience as an executive assistant, administrative assistant, office coordinator, or operations professional preferred.
Exceptional organization, attention to detail, prioritization, and follow-through.
Strong professional judgment and the ability to maintain confidentiality.
Excellent written and verbal communication skills.
Comfortable professionally following up with agents, employees, clients, and vendors.
Proficient with Google Workspace, spreadsheets, calendars, databases, and other business technology.
Able to learn new platforms and systems quickly.
Capable of managing several priorities while remaining calm when circumstances change.
Proactive, resourceful, dependable, and comfortable working without constant supervision.
Willing to receive feedback, accept accountability, and continuously improve.
Real estate experience is helpful but not required.
Must be able to work full-time from our Wauconda office. One day a week from the Libertyville or Barrington Office

About Company

Welcome to the Grant Fetter Homes Team — a place where agents are coached, mentored, and developed into top performers. Led by veteran agent and sales strategist Grant Fetter, our team provides hands-on training, weekly coaching, one-on-one mentorship, and clear systems that help agents build predictable, scalable success. We teach the skills that matter most: mastering conversations, converting leads, delivering a five-star client experience, and operating with the discipline of a true professional.

Our culture is built on support, accountability, and excellence — giving every agent a blueprint for growth and the leadership needed to execute at a high level. We proudly serve clients across Lake, McHenry, Cook, Kane, and DuPage counties, offering deep market expertise and a client-first approach that sets our team apart. If you're committed, coachable, and ready to grow, this is where you become the agent you were meant to be.

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office assistant jobs in richmond, il

Executive Assistant & Operations Coordinator

Office Administrator

Office Administrator

Branch Office Administrator

Administrative Assistant

Administrative Assistant Specialist

Office Assistant - Adult Education

Secretary

Administrative Assistant

Part time secretary two mornings a week from 9:00 to 12:00

OFFICE ASSISTANT

Receptionist - Franchise Location

Breast Care Center Office Assistant - PRN/Registry

Receptionist

Administrative Assistant

Veterinary Receptionist

Office Secretary

Campus Receptionist

Administrative Assistant LCROE Foundation

Administrative Assistant

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