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Human Resource Coordinator

The SPAN Center: Capital Area Agency on Aging
Richmond, VA

Quick Apply

Job Details

Part-time
$20 - $25 an hour

Qualifications

Employee onboarding
Workplace safety
HR communication
Recruitment database management
Candidate pipeline management
Associate's degree in Business Administration
ATS
HR legal compliance
Executive administrative support
Mid-level
Immigration requirements compliance
Workers' compensation insurance knowledge
Background check investigation techniques
Employee data management
Task prioritization
Calendar management
Employee relations management
Compliance documentation
New hire orientation
Business Administration
Employment law in talent management
Productivity software
Human Resources
Claims documentation management
Document management
Onboarding process management
Business
Associate's degree
Resume management software
Communication skills

Full Job Description

HR COORDINATOR

The HR Coordinator provides administrative and operational support in the day-to-day functions of the Human Resources department, including recruitment coordination, onboarding administration, HR records management, benefits support, and HR compliance tracking. This position is expected to work approximately 25 hours per week during regular business hours.

Supervision:

Reports directly to the Sr. HR Director

Duties/Responsibilities:

Maintain HR calendars, tracking logs, and departmental records related to onboarding, benefits, compliance deadlines, training, and performance review processes.
Process employee changes within the HRIS system, including new hires, status changes, terminations, and other personnel updates.
Respond to routine HR and benefits inquiries and escalate more complex employee relations matters to the Sr. HR Director as appropriate.
Manage the Applicant Tracking System to streamline candidate tracking.
Coordinates recruitment activities, including posting positions, scheduling interviews, and communicating with candidates.
Administer the onboarding process for new employees, including completing paperwork and coordinating new hire orientation with Sr. HR Director and hiring managers.
Conducts background checks and employee eligibility verifications.
Coordinate offboarding tasks and process termination paperwork.
Maintain accurate and up-to-date HR files, records, and documentation in the HR platform, including personal information, employment contracts, benefit enrollments, and performance evaluations.
Complete Forms I-9, verify documentation, and ensure compliance with I-9 requirements.
Coordinate with the Finance department to support benefits enrollment process and accurate payroll processing.
Supports HR compliance efforts by maintaining required documentation, tracking deadlines, and assisting with policy administration.
Keep employment posters and notices current to meet legal requirements.
Assist with worker’s compensation documentation and claim tracking.
Manage Leave Administration and serve as a resource for all areas of leave including strong familiarity with FLMA.
Provide administrative support to the Sr. HR Director and assist with special HR projects and initiatives as assigned.
Manages Workplace injuries and works with Safety team

Knowledge, Skills, and Abilities:

Strong verbal and written communication skills.
Ability to communicate professionally and maintain positive working relationships.
Exceptional organizational skills and attention to detail.
Effective time management skills with ability to meet deadlines.
Ability to organize and prioritize work effectively.
Demonstrated integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite or related software.
Familiarity with HRIS and talent management systems, or the ability to quickly learn new systems.

Education and Experience:

Associate’s degree in human resources, Business Administration, or related field preferred; equivalent experience may be considered.
One to three years of administrative or HR support experience preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Ability to lift up to 15 pounds occasionally.

Quick Apply

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senior payroll coordinator jobs in richmond, va

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